Guideline for Material to be Included in PES-ICC Minutes

Guidelines for Presentations and Material Published in PES-ICC Minutes

The ICC relies on presentations by its attendees to be as successful as possible. We welcome every one of our members and guests to make a presentation in any of the Subcommittees, Working Groups, or Discussion Groups. However, to maintain our integrity and the high quality of the presentations, we must enforce certain guidelines.

Information presented during Subcommittee sessions at the Insulated Conductors Committee meetings frequently reflects the state of the art for cable and accessory technology. As such, it is vital that a record of presentations be obtained and published. It is the ICC policy that all submissions are approved for the public domain. Do not include proprietary information in your presentations. Submissions for the minutes are required to be an accurate copy of your presentation and free for public use.

With the advent of the minutes being produced and available on a CD, the Guidelines have changed. All files for inclusion in the ICC meeting minutes are to be supplied electronically. All Presentations must be submitted to the Subcommittee Chair/Vice Chair before the meeting for preloading to allow for a smooth meeting and so as not to delay the production of the total meeting minutes. Exact deadlines for submission of presentations will be set by each Subcommittee Chair/Vice Chair. The presentation computer will NOT be available for preload immediately before each meeting. Therefore, prior submission to the appropriate Chair is a must.

Files should be identified so that the Subcommittee Chairs can easily identify the material and where it is to be inserted in their meeting minutes. (e.g., C.AuthorLastName.BriefTitle.ppt) Due to the software available on the ICC presentation computers, presentations are to be submitted in any Microsoft Office file format, including Word, Excel and PowerPoint. This also includes all Windows Multimedia video and audio file formats. Specific questions on the file formats should be directed to the appropriate Subcommittee Chair/Vice Chair.

All presentations must meet the following guidelines:

	Presentations must be electronic.
	Author and affiliation should be shown on the title or introductory page.
	Additional information that should appear on the title page is Meeting Location, date of meeting, and Subcommittee, Working Group or Discussion Group identification.
	Company Name and/or Logo may be displayed on the title page only.
	Watermarks are not allowed. No blatant advertising is permitted. Mention of company names is permitted only on the title page unless necessary for the technical content of the presentation. (Use beyond the title page must first be cleared with the Subcommittee Chair.) This includes the use of headers or footers.
	Under no circumstances should a presentation include product Marketing names.
	Once a presentation is made at ICC, it is now in the public domain. Therefore, the presentation itself can not be considered copyrighted or proprietary.
	Please submit the material to your Subcommittee Chair/Vice Chair electronically. (Check with the Subcommittee Chair/Vice Chair for the preferred format and transfer technique.)

All Subcommittee Chairs/Vice Chairs will review your presentation to ensure guidelines are met before the meeting and before submitting their report to the Secretary responsible for producing the ICC Meeting Minutes. Any required changes to ensure the guidelines are met will be discussed with the Author.

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This page last updated on 09/04/08