PES-ICC - Etiquette Rules for Vendors
- Scope
The intent of these rules is to ensure that the Insulated Conductors Committee
maintains its meetings at a high professional level. Vendor participation is encouraged
and welcomed and it is only to emphasize the technical and professional aspects and to
prevent any conflicts with the ICC meetings that these rules are required.
- Hospitality Rooms
- Any manufacturer who chooses to have a hospitality
suite is solely responsible for obtaining a suite at the hotel and
responsible for payment.
- Vendor hospitality rooms are a means of entertaining
customers, making and renewing acquaintances and for commercial
discussions on an individual oriented basis is appropriate.
- All vendor personnel participating in the vendor's hospitality rooms
shall be registered as attendees of the meeting.
- Vendors should not receive guests to hospitality rooms during ICC
functions.
- At least one-half hour before ICC affairs, vendors should close their
hospitality rooms to guests, including those present. The rooms should not reopen until
such affairs are closed.
- An attempt should be made to close all hospitality
rooms by a reasonable hour so as not to interfere with the following
day's program.
- Hospitality room identification should be on a personal basis
without the
use of signs, posters or listing on hotel boards.
- Vendor Entertainment
- Vendor group affairs, such as organized meals and user
group meetings, or any vendor-sponsored group of more than ten
registered attendees (not including the host company), are not permitted
during ICC scheduled activities and must be scheduled for the evenings
or alternate times.
- Commercial Advertising and Conduct
- No commercial displays, including signs, posters, etc.,
should be displayed on the meeting premises for commercial advertising
purposes. The only exception to this rule is the Table Top Exhibit,
which must be registered and must have a technical focus as opposed to a
commercial focus.
- ICC Hotel Contract
- Outside groups, vendors, or committees not associated
with the ICC structure, planning to meet during the ICC schedule, can
apply for meeting room assignments to the ICC Chair. These rooms will
only be assigned off ICC’s regular scheduled hours and as available per
the Hotel. Any extra charges will be the responsibility of the outside
group.
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