Minutes of the IEEE ExCom Meeting on April 14

The Institute of Electrical and Electronics Engineers, Inc.

IEEE Baltimore Section

https://www.ewh.ieee.org/r2/baltimore/

IEEE ExCom Section Meeting

December 8, 2003

Attendees

X Jeff Friedhoffer – Chair

Hoosam Bandukwalla – Vice Chair

X Brian Sequeira – Secretary

X Boris Gramatikov – Treasurer

X Vil Arafiles – Membership development

Heath Bebout – Chair AES

X Robert Berkovits – Chair EMC

Thad Welch – Annapolis subsection

Carole Carey – ESB and Publications

Roberto Cuellar –

X John Dentler – Area Chair Maryland

Bill Dixon – PACE

David Sherman – EMB

X Neville Jacobs – Student Activities

Tina Kohler – WIE

Christopher Nemarich – Program Director

X Garth McKenzie – Chair Computer Society

X Ron Aloysius – Newsletter Editor

Tom Patton – Awards

Jim Ryan – PES Chair

Eric Henlon – PES

Leonard Bathgate IAS Treasurer & Publications

Mel Hotz – Chairman of the Maryland State of Licensed Professional Engineers

Walt Willing – Chair Reliability

Wole Akpose – GOLD

X Lee Cochrane (SM candidate)

Jeff Friedhoffer chaired the meeting, which was called to order at 6:35 pm.

Lee Cochrane presented his petition for senior member.

Executive Reports

Section Chair (Jeffrey Friedhoffer)

Priority in getting a budget together for 2004 (action for Brian, Boris, and John Dentler). John indicated that he and Boris would work on the 2003 budget first and then get Brian involved in preparation of the 2004 budget.

Section Vice-Chair (Hoosam Bandukwalla)

None

Treasurer (Boris Gramatikov)

Spent $2,219.84 to mail ballots out to members. Altogether paid about $3246 to L&T for election-related expenses.
Received AES checks at meeting
Have $36,000.45 in concentration banking and $13,759.17 in other account.
Boris to send notice to chapters and affiliates about submitting their budgets for 2003.

Secretary (Brian Sequeira)

Minutes of the November meeting were posted on Section website on December 4. Copies distributed at meeting. Motion to accept minutes made by John Dentler seconded by Vil Arafiles and passed unanimously.
Presented results of updated audit of meetings held by Chapters, Affinity groups and Sections (Appendix A) as of November 30, 2003.

Newsletter (Ron Aloysius)

Excellent timely service from HQ in sending out Newsletter.
Inputs for next Newsletter due by December 13.
Action: Post election results in Newsletter.

Awards & Recognition (Tom Patton)

None

Membership Development (Vil Arafiles)

Exceeded goal of getting 2 new Senior members this year. Got 18 new senior members.
Elections completed with nominated members receiving 90% of the votes cast.
Number of ballots received tripled as compared to previous years.

Position	Candidate	Total votes
Chair	Jeffrey Friedhoffer	136
Vice Chair	Brian Sequeira	133
Vice Chair (write-in)	Douglas J. Strand	1
Secretary	Boris Gramatikov	134
Treasurer	Roberto Cuellar	133
Continuing Education	John Dentler	132
Programs	Chris Nemarich	133
Awards	Tom Patton	132
Student Activities	Neville Jacobs	133
Audits & Bylaws	Joseph Pollitt	134
Professional Activities 1	Carole Carey	132
Professional Activities 2	Hoosamuddin Bandukwalla	122
Membership Development	Vil Arafiles	130

Summary of Ballots received as of December 3, 2003
	By mail	46
	By Fax	23
	By e-mail	73
Total Ballots received		142

Motion to accept election results proposed by John Dentler, seconded by Garth MacKenzie and passed unanimously.
Sent a note to write-in candidate Douglas Strand to thank him for interest and invite him to volunteer in section activities.
Some members only voted for those candidates that they knew personally. Recommend that we post a one-paragraph BIO on the web site for candidates in future elections

Student Activities (Neville Jacobs)

Current status of schools and robot teams is as listed below.

School	Teacher	Kits		Cost ($)	Comment
		2-leg	4-leg
Atholton	Jeff Swab	1		N/C	Del. 11/6. Owe manual
Beth Tfiloh	Neville Jacobs	2	2	906	All automat-ion, del. 10/24
C. Milton Wright	Gary Rabe	1		N/C	Del. 10/10
Dulaney*	Carl Truxel	2 (1 with automation)	1	157	Del. 2-leg automation 11/6. Owe 2 kits and disk
Hannah More*	Bob Lester	1		N/C	Del. 10/17
Kenwood	Tom Michicki		1	88	Not del.
Kenwood*	Jeremy Haack	2		49	Not del.
Maryvale Prep.*	Cathy Stankovic	5		196	Del. 11/6 one at no charge (needs invoice for four)
McDonogh*	Jennifer Singer	6		245	Del 1 kit at no charge. 5 to be del. In January
Montgomery Blair*	Dr. James Distler	2		N/C	Won as door prize. Del. 10/17
New Town*	Robin Kessler	1		N/C	Del. 10/17
Owings Mills*	Mark Wolf	2	1	137	Owe 1 kit del. 2 11/6
Park School*	Melissa Schneider	1		N/C	Del. 11/8
Pikesville	Robert Newman	2		49	Del. 11/6
Southwestern	Joshua Grabrielse	1		N/C	Del. 10/17
Sparrows Point*	Tom Welzenbach	1		N/C	Del. 10/17
Western School of T&E	Laura Stumpfoll		1		$39
Worcester*	Colleen McGuire	1		N/C	Del. 10/17

*First time entrant this year

TOTAL: 17 schools, 38 teams, 44 kits required

We are now almost totally out of kits, but we are expecting a new shipment of 70 kits by the end of this week. With a significant number of teams in hand we are ready to assign team numbers and these should be sent out by the end of this week.

Sent 15 kits out of 25 ordered to North Carolina including 5 automation kits. They announced their challenge at https://www.ewh.ieee.org/cmte/secon04/
Montana showed interest and we sent a kit to Mitch Hobish (past judge at our Baltimore Challenge) who will let us know if additional kits will be required.
John Dentler informs us that Charles Rubinstein of Region 1 PACE showed an interest in promoting the Challenge at the national level. This would be quite good, but it would increase demand for units significantly. Kelvin assured us that they could handle the increased volume of basic kits, though I am not sure that Morgan State could handle the increase in the volume of automation kits. Kelvin, however, stated that they could build these kits as well if needed. Charles has indicated that IEEE could produce the manuals. Present level of kits requested nationally is as follows

Location	Number of kits	Month and year
Lehigh Valley PA	None but interested	January 2003
Kansas City, KS	4	February 2003
Montana	1	November 2003
New Mexico	9 (5 kits + 4 automation)	April 2003
North Carolina	30 (25 kits + 5 automation)	November 2003
San Diego	None but interested	January 2003
Schenectady, NY	1	March 2003
Seattle, WA	None but interested

Kits sent internationally are as below

Location	Number of kits	Month/year
Buenos Aires, Argentina	1	November/2002
Istambul, Turkey	17 (10 kits + 5 automation)	Dec/2002 & March/2003

The following schools have reimbursed us for kits received:

School	Amount ($)
Owings Mills High School	137.00
Beth Tfiloh High School	906.00
North Carolina	765.93
Montana	65.00

Expenses for this period are $129.51 borne by Neville Jacobs and to be reimbursed to him by Section.

WIE (Tina Kohler)

None

Region (John Dentler)

At the executive council meeting for this region the decision was to place greater emphasis on membership, membership development, industry relations and employment assistance. Hatch bill got pigeon holed in part due to efforts by PACE. Action: Give PACE information to Vil and Carole.

GOLD (Wole Akpose)

None

Professional Activities (Carole Carey)

None

Programs (presented by John Dentler)

Centennial dinner on February 28, 2004. Classics is the caterer, and event will be either at HEM or Marriott.
Action: Finalize details and give info Ron Aloysius to post in Newsletter and Jeff to post on web site.

Chapter Chair Reports

PES (Jim Ryan)

None

EMC (Robert Berkovits)

Held joint meeting with AP/MTT on November 24. Flyer distributed at meeting.

EMB (David Sherman)

None

COMSOC (Jeffrey Friedhoffer)

None

Annapolis Subsection (David Boyd)

None

Student Chapters

None

CE (Garth McKenzie)

Next meeting scheduled for December 10 at HEM and Dan Ryan, an expert in Cyber law, will be the speaker.

Action Items

Number	Action/Disposition
10.1	Contact Bill Dixon to find out status about AES checks (Boris Gramatikov). Transferred action to Jeff Friedhoffer under action 11.1 /Closed
10.8	EMC to file on-line L-31 for May 7 meeting (Bob Berkovits)/Closed
10.10	Provide PR paragraph about robots for newsletter (John Dentler)/Open
10.11	Confer and coordinate with John Dentler about Region meeting and generate a proposal for centenary celebration (Chris Nemarich) – In progress.
10.12	Write up award citation for Neville Jacobs (Vil Arafiles) Vil contacted Neville. Neville to provide information to John Dentler as outlined in actions below. Jim Burkhardt to be contacted by next week.
10.13	Investigate licensing of web tools (Hoosam Bandukwalla) Hoosam sent e-mail to Jeff but content of message was not available to assess disposition. Jeff to provide details for this action. /Closed
10.14	Arrange for web training (Jeff Friedhoffer)/Open
11.1	Post newsletter on section web site (Jeff Friedhoffer)/Closed
11.2	Put details (Date, Place, Cost, and e-mail contact) of Section’s Centenary Celebration in Newsletter (Ron Aloysius)/Closed
11.3	Feel out IA for interest in participation/sponsorship of Engineer’s Week (Jeff Friedhoffer)/Open
11.4	Send Ron Aloysius a summary of PES’s Book Scholarship program. (Jim Ryan)/Open
11.5	Send an announcement CE meeting to Ron Aloysius for inclusion in Newsletter. (Garth MaKenzie)/Moot and Closed
11.6	Send John Dentler details provided to Vicki Waldman. (Neville Jacobs)/Closed
11.7	Give John Dentler specification sheets (Neville Jacobs)/Closed
12.1	Prepare budget for 2004 (John Dentler, Boris Gramatikov & Brian Sequeira)
12.2	Send notices to chapters/affiliates about budgets for L-50 (Boris Gramatikov)
12.3	Post election results in Newsletter (Ron Aloysius)
12.4	Give PACE information to Vil and Carole (John Dentler)
12.5	Finalize details for centennial celebration and give info to Ron Aloysius (Chris Nemarich)
12.6	Post contact information of person to contact & e-mail for laundry list of volunteer opportunities (Ron Aloysius)
12.7	Get estimate of expenses for trip and stay in NC (Neville Jacobs)
12.8	Give Jeff the RAB e-link (John Dentler)

New Business

Jeff Friedhoffer listed the following opportunities for volunteers:

College outreach
Contact/congratulate senior members
Assist Newsletter operations
Assist in Robot Challenge
Handle awards other than those at awards dinner

See action item 12.6.

Jeff met with two individuals from UMBC. Section could have a pizza party and a presentation to acquaint students with workplace expectations of new employees.

Section could set up a consultant’s network.

Jeff talked to HEM about storage for section’s documents.

There was discussion to have section but a LCD projector and donate it to HEM to avoid ownership issues, but obtain understand with HEM about section’s use of property.

IEEE GlobeCOM meeting in Washington DC in 2007

GOLD is having a social event on December 12.

Neville Jacobs informed that North Carolina is holding a show in March and requested a Baltimore section representative to visit about 2 to 3 weeks prior to the event. Would the section fund such a trip? See action 12.7.

See action item 12.8.

Motion to adjourn proposed by John Dentler, seconded by Vil Arafiles, and unanimously carried. The meeting adjourned at 8:26 pm.

30 November 2003

2003 IEEE SECTION MEETING SUMMARY REPORT

R20003 BALTIMORE

MEETING TYPE: Code Meeting Date Tech Educ Prof Admn Soc Members Guests

BALTIMORE SECTION 13-Jan-03 0 0 0 1 0 14 0

BALTIMORE SECTION 10-Feb-03 0 0 0 1 0 13 0

BALTIMORE SECTION 10-Mar-03 0 0 0 1 0 10 0

BALTIMORE SECTION 14-Apr-03 0 0 0 1 0 13 0

BALTIMORE SECTION 24-Apr-03 0 0 0 1 0 13 0

BALTIMORE SECTION 12-May-03 0 0 0 0 1 34 44

BALTIMORE SECTION 09-Jun-03 0 0 0 1 0 11 0

BALTIMORE SECTION 08-Sep-03 0 0 0 1 0 11 1

BALTIMORE SECTION 20-Oct-03 0 0 0 1 0 11 0

BALTIMORE SECTION 10-Nov-03 0 0 0 1 0 12 0

Subgroup Total 0 0 0 8 1 142 45

ANNAPOLIS SUBSECTION 09-Jan-03 0 0 0 1 0 5 0

ANNAPOLIS SUBSECTION 06-Feb-03 1 0 0 0 0 28 2

ANNAPOLIS SUBSECTION 13-Feb-03 1 0 0 0 0 26 6

ANNAPOLIS SUBSECTION 26-Feb-03 0 1 0 0 0 10

ANNAPOLIS SUBSECTION 20-Mar-03 1 0 0 0 0 23 6

ANNAPOLIS SUBSECTION 10-Apr-03 1 0 0 0 0 34 7

Subgroup Total 4 1 0 1 0 126 21

AP03/MTT17 02004 10-Apr-03 1 0 0 0 0 32 8

AP03/MTT17 02004 15-May-03 1 0 0 0 0 10 5

AP03/MTT17 02004 02-Oct-03 1 0 0 0 0 ? ?

AP03/MTT17 02004 24-Nov-03 1 0 0 0 0 ? ?

Subgroup Total 2/2 0 0 0 0 42 13

C16 02007 15-Oct-03 1 0 0 0 0 9 0

Subgroup Total 1 0 1 0 0 9 0

COM19 02009 07-Jan-03 1 0 0 0 0 30 4

COM19 02009 04-Feb-03 1 0 0 0 0 25 5

COM19 02009 04-Mar-03 1 0 0 0 0 20 3

COM19 02009 01-Apr-03 1 0 0 0 0 17 2

COM19 02009 09-Apr-03 1 0 0 0 0 12 5

COM19 02009 06-May-03 1 0 0 0 0 14 1

COM19 02009 10-Jun-03 0 0 0 1 0 4 0

COM19 02009 09-Sep-03 1 0 0 0 0 11 1

COM19 02009 07-Oct-03 1 0 0 0 0 25 1

COM19 02009 04-Nov-03 1 0 0 0 0 16 1

COM19 02009 20-Nov-03 1 0 0 0 0 12 12

Subgroup Total 7 0 0 1 0 182 34

ED15/SSC37 02138 27-Aug-03 0 0 0 1 0 5 0

ED15/SSC37 02138 25-Sep-03 1 0 0 0 0 27 25

ED15/SSC37 02138 29-Oct-03 1 0 0 0 0 15 11

Subgroup Total 2 0 0 1 0 47 36

EMB18 02008 20-Feb-03 1 0 0 0 0 7 8

EMB18 02008 13-Mar-03 1 0 0 0 0 20 12

EMB18 02008 25-Sep-03 0 0 1 0 0 2 12

EMB18 02008 16-Oct-03 1 0 0 0 0 7 17

EMB18 02009 20-Nov-03 1 0 0 0 0 12 12

Subgroup Total 3 0 1 0 0 46 49

EMC27 02012 20-Feb-03 1 0 0 0 0 7 8

EMC27 02012 07-May-03 1 0 0 0 0 ? ?

EMC27 02012 25-Sep-03 0 0 1 0 0 27 25

Subgroup Total 1/1 0 1 0 0 32 33

GOLD ? ?-???-03 0 0 0 0 0 ? ?

Subgroup Total 0 0 0 0 0 ? ?

MEETING TYPE: Code Meeting Date Tech Educ Prof Admn Soc Members Guests

IA34 02014 07-Jan-03 0 0 0 1 0 10 0

IA34 02014 15-Jan-03 1 0 0 0 0 45 31

IA34 02014 11-Feb-03 0 0 0 1 0 13

IA34 02014 18-Mar-03 0 0 0 1 0 8

IA34 02014 19-Mar-03 1 0 0 0 0 52 35

IA34 02014 04-Apr-03 0 0 0 1 0 6 0

IA34 02014 16-Apr-03 1 0 0 0 0 45 30

IA34 02014 13-May-03 0 0 0 1 0 11

IA34 02014 21-May-03 0 0 0 0 1 40 29

IA34 02014 08-Jul-03 0 0 0 1 0 8 0

IA34 02014 12-Aug-03 0 0 0 1 0 12 0

IA34 02014 09-Sep-03 0 0 0 1 0 10

IA34 02014 17-Sep-03 1 0 0 0 0 35 20

IA34 02014 14-Oct-03 0 0 0 1 0 11

IA34 02014 15-Oct-03 1 0 0 0 0 40 20

Subgroup Total 5 0 0 9 1 346 165

PE31 02013 07-Jan-03 0 0 0 1 0 8 0

PE31 02013 28-Jan-03 0 0 0 1 0 8 0

PE31 02013 25-Feb-03 0 0 0 1 0 8

PE31 02013 18-Mar-03 1 0 0 0 0 11

PE31 02013 25-Mar-03 0 0 0 1 0 8 0

PE31 02013 09-Apr-03 0 0 0 0 1 15 65

PE31 02013 29-Apr-03 0 0 0 1 0 8 0

PE31 02013 14-May-03 1 0 0 0 0 16

PE31 02013 26-Aug-03 0 0 0 1 0 8 0

Subgroup Total 2 0 0 6 1 90 65

R07 02005 13-Jun-03 1 0 0 0 0 7 2

R07 02005 17-Sep-03 1 0 0 0 0 8 8

Subgroup Total 2 0 0 0 0 15 10

WIE ? 8-Jan-03 0 1 0 0 0 10 3

WIE ? 5-Feb-03 0 1 0 0 0 11 1

WIE ? 30-May-03 0 0 1 0 0 25 5

Subgroup Total 0 2 1 0 0 46 8

TO BE ELIGIBLE FOR A REBATE:

- SECTIONS MUST HOLD 5 OR MORE MEETINGS. THIS CAN INCLUDE CHAPTER MEETINGS.

- CHAPTERS MUST HOLD 2 OR MORE MEETINGS.

NOTE: The following meetings are unreported via L-31:

EMC27 9; 1 meeting

AP03MTT17 2 meetings

GOLD 9; 5 meetings

WIE 9; 3 meetings

Observations and actions

There are 3 meetings that have no L-31 filings either with you or me (see yellow highlighted text on this page). I have knowledge that these meetings were held because of oral presentations made to that effect by chapter representatives at section meetings or because the meetings were listed on the web sites of the chapters. I am pursuing this with the appropriate chapter secretaries.

Meetings highlighted in red were held but not filed.

GOLD has filed its petition to become an affinity group of the section. Meeting reports need to be filed.

WIE has not filed petitions to IEEE to become an affinity group of Baltimore Section. It’s meetings cannot count until this formality is completed.