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The Institute of Electrical and Electronics Engineers, Inc. |
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IEEE Baltimore Section
https://www.ewh.ieee.org/r2/baltimore/
IEEE ExCom Section Meeting
11/14/2005
Attendees
X Brian Sequeira – Chair
X Boris Gramatikov – Vice Chair
Roberto Cuellar – Treasurer
X Bill Semancik – Secretary
X Jeff Friedhoffer – Past Chair
X John Dentler – Region 2 Director Elect
Christopher Nemarich – Program Director
X Neville Jacobs – Student Activities
X Jay Gamerman – Student Activities
Tom Patton – Awards
X Carole Carey – Professional Activities 1 / ESB Rep
Hoosamuddin Bandukwalla – Professional Activities 2
Joseph Pollitt – Audits & Bylaws
X Vil Arafiles – R2 Treasurer; Membership Development
–
X Ron Aloysius – Newsletter Editor
Thad Welch – Communication Society
Dave Boyd –
Eric Henlon – PES Chair
Dwayne Daley – Vice Chair, PES
David Sherman – EMB
Mark Welsko – Chair, IAS
Leonard Bathgate IAS Treasurer & Publications
Walt Willing – Chair, Reliability
Robert Berkovits – Chair, EMC
Doug Kremer – APS/MTT
Wole Akpose – GOLD
X Domenic Georgantas – Chair, GOLD
Yamaris Soto – WIE
Tom Clark – Chair, LEOS
Bill Dixon – Acting Chair, AES
X Jerry Gibbon - R2 Chair, South Area
Amarjeet Basra - Chair, Northern Virginia Section
Paul Matthews - LEOS Vice Chair
Boniface Nwugwo – Member Computer Society
James Oliver – ED/SSC Chair
Gary Tartanian – COMSOC Secretary
Dick Schafer – Awards
X Steve Bonk – IEEE
Meeting called to order at 18:35
1. INTRODUCTIONS
2. EXECUTIVE REPORTS
· Chair (Brian Sequeira)
· Boris, John Dentler, and Brian attended IEEE-USA OPCOM meeting.
· The state legislative initiative on inventor rights is still on-going. A letter has been drafted and will be signed by the section chair.
· The draft policy for attendance of the section dinner was tabled until this meeting and will be voted on later this evening.
· Vice Chair (Boris Gramatikov)
· Boris attended Core track training on 15 Oct 2005. Very good financial guidelines for treasurers were presented. Breakout sessions were organized around membership, section operations, and relationships. The main recommendations by the IEEE for sections were: Increase membership value; develop web based interactive education, provide incentives to companies encouraging IEEE membership, provide tools for showing value to companies. The section can get an IEEE speaker on life skills for a section meeting.
· Educational activities were a big topic at the sections congress. There is a course in accreditation activities that appeared to be new. Continuing education was an initiative. Urged people to go to a portal called ExpertNow for educational materials. It is free until the end of the year but will cost about $20 after 1 Jan.
·
On the local continuing education front:
· The section received an award for membership development from the Region largely due to efforts of Vil Arafiles.
· Full Section Congress report from the Vice Chair is attached at the end of the minutes.
· Treasurer (Bob Cuellar)
·
Was not present. The section chair noted that a
report was sent. Vil Arafiles
stated that he would take bills to be paid to the treasurer. David Boyd
provided a budget request for the
· Secretary (Bill Semancik)
· Agenda and last meeting minutes posted and passed out at the meeting. Please send comments to Bill Semancik (wsemancik@ieee.org) for any corrections.
3. CHAPTER CHAIRS AND INDIVIDUAL REPORTS
Chair emeritus (Jeff Friedhoffer) Deadline for 2 December for election. Still do not have a Secretary.
Student Activities (Neville Jacobs)
Currently there are 22 schools registered with 53 teams. This compares with 18
schools and 48 teams at this time next year. A presentation was made at the
Tech Expo and the Teachers Workshop. The next exhibition opportunity is at ITEA
conference in March. The number of automation kits on hand is getting low.
These kits will be much more costly from the new kit provider. A motion was
made to subsidize local schools for this year to current prices. Next year the
price would be increased by $20 with the section subsidizing the difference.
The plan is to limit the liability of the section to orders from outside the
Jay Gammerman followed up with asking for mentors for the current list of schools. There is now a kit available for connecting the robots to USB ports to computers that do not have serial ports.
EMC (Robert Berkovits) The new L-31 forms have been updated for EMC. The new chair has been elected.
Newsletter (Ron Aloysius). The November newsletter went out. There is still a decreasing the number of bouncebacks on the mailings. Monday Dec 5 will be the next SPS meeting. He is still trying to get a talk for the celebration of the 100th anniversary of the theory of relativity.
Domenic Georgantas – Chair, GOLD - GOLD has been in contact with local colleges to attend student chapter meetings and to encourage joining the affinity group after graduation.
David Boyd (
Jerry Gibbons (R2 South): Section
congress organizers did a good job of presenting different parts of the
organization to the attendees. IEEE issuing credit cards so that officers do
not have to place funds up front. Next section congress will be in
Region 2 meeting approved budget
and regional assessment. Nominations opened for R2 director elect, R2 board
position, awards. PACE proposals open for approvals.
R2 meeting will be in February in
Dave Sherman (SPS, EMB) EMB December meeting is scheduled on computational anatomy.
John Dentler (R2 Director elect) Plan is in place to get the region financially stable. An assessment of ~1% will be placed on the bills to fund people to go to the section congress. John needs latest copy of tax certificate.
Carole Carey – Passed out
handout for Member Professional Awareness Conference 3 December. PACE conference to be held in
Vil Arafiles (membership development) Still proceeding with membership development. Currently have about 25 member upgrades.
.
4. OLD BUSINESS AND REVIEW OF
ACTION ITEMS
5. NEW BUSINESS
6. ADJOURN at
2035.
The minutes were prepared by Bill Semancik
Section Awards dinner process:
1) Form a committee each year comprised of Tom Patton, Dick Schaefer, Vice-chair, Secretary, and Treasurer.
2) Each year a Student Activities Representative (Jay Gamerman) will present to the committee, the volunteer data, and an oral de-briefing on those intangibles that cannot be readily put down on paper.
3) The committee establishes a criterion for different levels of recognition based on circumstances that pertain to that year. For example, financial duress in some year may constrain the nature of recognition that we extend to Robot Challenge Volunteers.
4) The committee makes determination whether special circumstances apply to some given individual(s) that warrant exception to the criterion in the treatment of that(ose) individual(s).
5) The committee makes it recommendation to the Chair.
6) The Chair reviews, and, in consultation with the committee makes changes before forwarding to Tom Patton/Dick Schaefer to extend invitations.
Oct 14 - Oct 17, 2005
"Promoting a World Class Volunteer Community"
IEEE Sections Congress, held every three years since 1984, provides IEEE Section leadership with a priceless opportunity to impact the future of the IEEE.
Sections Congress:
· is the ideal place to network and share knowledge;
· provides a means to increase leadership skills and a working knowledge of the IEEE;
· is a venue for expressing opinions and concerns through recommendations for action, which will be used by the IEEE Board of Directors to guide the IEEE into the future.
The goals of the 2005 Congress will reflect the theme of "Promoting a World Class Volunteer Community", and are three-fold:
1. to provide an
opportunity for delegates to gain information and training skills;
2. to network and build
relationships with other volunteers within the IEEE;
3. to serve as a forum for
Section representatives and other local leaders, enabling them to voice –
on behalf of the collective membership – the ideas, issues, and
recommendations which will impact on the development and growth of the IEEE
throughout the world, reinforcing its vitality and relevance to those it
serves.
In addition to the individual growth and networking fostered by the Sections Congress, there are more far-reaching results. The caucuses generate specific, practical recommendations for action. On Monday morning, during the Closing Ceremony, the delegates had the opportunity to assign a priority level to each of the recommendations through the balloting process. The results were announced as part of the ceremony, and were delivered to the IEEE Executive Committee for implementation in strategic planning for the future of the IEEE.
Core Track
Training (Oct 15, 2005)
PDF materials available from:
https://www.ieee.org/organizations/rab/sc/2005/core-track-training.htm
On Saturday morning (Oct 15, 2005), all attendees were requested to attend core track training sessions. The documents below were presented during these sessions
Contact: sc-coordinator@ieee.org
Breakout Session Presentations
MEMBERSHIP
SECTION OPERATIONS
RELATIONSHIPS
Presentations available on
the web
https://www.ieee.org/organizations/rab/sc/2005/SC2005sessions.htm
MEMBERSHIP
Membership Grades & Elevations
There are numerous IEEE
member grades ranging from Student to Fellow. In this session, programs for
elevating members to higher grades will be presented. Examples of successful
elevation programs will be described including Associate to Member, Member to
Senior Member, and Senior Member to Fellow elevation programs. The
benefits of Life Membership will also be discussed.
SAMIEEE for Membership
The on-line SAMIEEE database
contains a wealth of information useful to the Section leadership. Knowing the
basic data about the members and volunteers is an essential first step
in all of our growth and development activities. In order to take
advantage of the information, attendees will be exposed to techniques of data
mining as well as protection of member privacy in support of Section
activities.
Some of the topics to be presented will include: how to get data for membership elevation programs, potential career development programs, identifying candidate volunteers and company searches, etc.
Who Can be an IEEE Member?
New and exciting opportunities
for IEEE membership have recently emerged. This session will cover the expanded
base of potential IEEE membership and how Sections can reach out to these
potential new members. The session will also cover recent trends in IEEE membership.
GOLD Members
What is GOLD? How do GOLD members fit
into Section activities? This session will discuss the importance of activities
undertaken by Sections in
supporting GOLD Affinity Groups’ efforts to reach out and engage recent
graduates.
Member Benefits
What do IEEE members get for their dues? This session
will provide an overview of changes in IEEE member benefits. Successful programs
that Sections have used to communicate IEEE benefits to Section members will
also be described.
Member Segmentation Study
The Member
Segmentation Study is one of the largest studies IEEE conducts. Over
3,500 members from around the world participated in the 2004 survey, providing
a sample that is statistically representative of the entire Higher Grade
membership population. The study explores members’ needs, values
and behaviors, which allows IEEE to better understand, and therefore better
serve its members. Additionally, the information collected helps to
design programs and services tailored to members' expressed needs, and
consequently should result in improved recruitment and retention.
Educational Opportunities at the Section Level
This session will focus on
continuing education opportunities offered by various IEEE organizations.
Specific examples of successful Section
Continuing Education Unit (CEU) programs will be detailed.
Unemployed Members
This session will provide
Section leaders information about the tools and resources available to help
unemployed IEEE members. Section-level programs to help local unemployed IEEE
members will also be presented.\
Career/Life Management Skills for Success
How does IEEE membership map into
various career phases from pre-college through retirement? In a competitive
environment and changing economy, what are the skills needed to further a member's
career and keep it balanced? How can the Section provide programs to assist its
membership in career development? These and other issues will be discussed in
this session.
Programs for Membership Growth
This session will provide a
basis for Section leaders to create and manage sustainable local membership
programs to increase membership in the Section. Examples and how-to's will be
described, as will the key factors that motivate a potential member to join
IEEE and encourage member retention
Challenges of International Sections
IEEE Sections outside of the
Women in IEEE (WIE)
This session will discuss
women's issues in the engineering profession, with a focus on how the various
IEEE units (Regions, Sections, Chapters) might approach these issues. This
session will describe the WIE Affinity Group and the Section level programs and
initiatives intended to effectively serve IEEE women members.
Consultants
This session will describe the
Consultants Network Affinity Group, how to form one, and the relationship
between the Consultants Network, technical Chapters, and the Section itself.
Examples of successful Section level
programs that support IEEE members who are consultants will be presented.
SECTION OPERATIONS
Newsletters
Newsletters are the glue that binds
a Section together and, at same time, are a potent Marketing
tool. If done properly, every member can be reached, and your
Section work will get visibility among industry and academia. Considerations to
be discussed include audience, content, design, publication frequency,
marketing and advertising, distribution and interaction with other channels,
like the Section website.
Marketing & Public Relations
A little marketing and public
relations can go a long way in getting name recognition within the community,
recruiting new members and keeping current members informed. Concepts and
best practices will be presented.
Affinity Groups/Chapters in Sections – Management
Affinity Groups and Chapters
bring another dimension to the Section. Learn how to
effectively manage and support Affinity Groups/Chapters for the benefit of
Section members.
Maintaining Healthy Chapters
Find the best practices that have been
gathered over the years to keep Chapters healthy and active part of a
Section’s programs for its members.
Awards & Recognition
Since IEEE activities are
managed by unpaid volunteers, recognizing the volunteer’s contribution is
one of the most important things a Section leader
can do. Developing a Section awards program is easy. Learn the tips
and tricks used by the most successful Sections.
Electronic Services for Section Volunteers
Do you know of all the
electronic services the IEEE provides to Section/Chapter/Affinity Group
leaders? Are you using SAMIeee, eNotice,
ListServ, Entity Web Hosting, Restricted Access Directories,
Virtual Domain Hosting, etc.? Learn about all the
services available and choose those best suited for managing your Section.
Financial Management
Learn financial management
tips to running a Section. From L-50s to bank accounts, this session will
cover it.
Program Planning
Program planning made easy for
new Section management. This session will concentrate on operations
planning for the near term.
Making Section/Chapter/Society Conferences Work (Panel)
Panel discussion on
planning and hosting large conferences, conferences in conjunction with
Societies, and related topics. Models for partnerships, special considerations,
and how to avoid potential problems are some of the topics expected to be
covered.
What Makes a Great Section Web Page
What are the “must haves” of
a Section web page? This session will present tips from expert
webmasters.
Volunteer Recruitment
How and where to find Section
volunteers that can bring new energy and fresh ideas for running a Section.
Planning Successful Meetings
A little planning can go a long way
towards having effective, action-generating meetings that will keep the Section
running smoothly.
Strategic Planning for the Section
Strategic planning allows
Section leaders to prepare for the future. How far ahead should the plan
extend? What are the key strategic issues to consider
in strategic plan? How might a Section’s leadership go about
developing such a plan?
Mentoring Program
Mentoring, the one to one
development of an engineer's career, is making a comeback in both the industry
and within the IEEE. Mentoring develops not only our younger members and
volunteers, but also can benefit us all. Learn how to start a mentoring program
to help guide one another in service to the IEEE, the profession, and our own
careers. Find out what other Sections are doing and how their experience can be
applied to your Section. Younger members and new volunteers are the future of
the IEEE - learn how mentoring can be especially powerful for getting them
involved and motivated.
Leadership Development
Leadership development, the
imparting of both IEEE management skills and professional leadership skills, is
critical to the growth of our volunteers in their volunteer involvement, their
careers, and their personal growth. In this session you will learn about
professional leadership skills that you can present in your Section, plus you
will learn about building networks within your area and region in order to pool
resources for maximizing this training and its effectiveness.
Making the IEEE Code of Ethics Real
at the Section Level
The IEEE Code of Ethics can be
used to help Section members make the right ethical decisions in their
professional lives.
Professional Activities Programs
Learn what resources and programs the
IEEE has for setting up professional activities/career-boosting activities
within the Section.
Rejuvenating Inactive Sections & Chapters
Time proven strategies for
rejuvenating Sections/Chapters. Learn what help is available to restart
an inactive Section or Chapter.
RELATIONSHIPS
Working
with Students & Student Branches
This session will describe activities to foster student participation in Section activities as well as IEEE in general. This session will include information on the needs of student members and how those can be met through Section involvement, with a particular focus on the identification and development of student leaders.
Section/Chapter/Society Relationships, Society
Perspective
How can Societies and Sections work
together to support their Chapters? Many Societies have existing
mechanisms, such as Chapter Coordinators, Chapter Chair meetings, and special
funding programs.
Section/Chapter/Society Relationships, Section
Perspective
What efforts should a Section be making
to ensure that its Chapters have all of the resources needed to serve the
technical needs of members? Delegates will learn how to work with their
Society and Section contacts to maximize their efforts locally.
Leveraging Standards and Publications in Sections
Section leaders will learn how
to use the resources of IEEE to develop and conduct activities for their
members as well as to provide member benefits
more locally. This session covers resources related to Professional Activities,
Standards and Publications.
Leveraging Educational Activities in Sections
Section leaders will
learn how to use the resources of IEEE to develop and conduct activities for
their members as well as to provide member benefits more locally. This session
covers resources related to Educational Activities
Successful Partnerships with non-IEEE Technical and
Professional Groups
Many opportunities exist for
IEEE Sections to partner with non-IEEE technical and professional groups to
enhance local services to members. This session will describe how some Sections
are successfully identifying and implementing these partnerships. It will
also include a brief overview on how Sections can leverage relationship with
National Societies to enhance programs for members and attract non-IEEE members
of National Societies.
Successful Partnerships with Educational Organizations
This session will describe how
IEEE Sections can identify opportunities to partner with educational
organizations (universities, technical institutes, colleges, technology
training groups) for mutual benefit.
Establishing Successful Relationships with Industry
This session will describe programs to build
successful relationships with
Industry and Corporations. This will include finding mutual benefits with
industry and corporate partners.
Enhancing Your Section through Community Activities
This session will highlight activities such as
participation in community events that enhance the image of the IEEE Section in
the community. Sections will learn how to find opportunities for members’
professional development through community activities such as organizing
community events. This session will also give information on successful
pre-College community programs to increase awareness of technology and
engineering. Examples will be given of programs that target young people
activities (after-school programs, Scouts, Girl Guides). Suggestions on how
IEEE Sections can encourage members to participate on Boards or working groups
for museums, hands-on science centers and similar organizations will be given.
Organizing Pre-College Activities in Schools
This session will present case studies
of successful programs that target pre-college activities in schools. Section
leaders will learn of programs directed at students and programs that raise the
level of science education and technical literacy of teachers.
2005 Sections Congress Recommendations
https://www.ieee.org/organizations/rab/sc/2005/SC05_Recommendations.htm
The process started with work in the Regions and their committee meetings and culminated with a vote by the primary delegates to determine the highest priority recommendations.
Primary delegates from over 240 IEEE Sections met on 17 October 2005 to prioritize the recommendations that were developed in the Region & Issue Caucuses. The top ten recommendations are identified in priority order with the remaining recommendations being shown for your information (in a random order).
The appropriate IEEE organizational units will be assigned the responsibility of responding to a recommendation (ranked within the top ten). Progress reports on these items will be provided on a regular basis.
1. Increase membership value. Include as part of the basic membership free limited access to online publications, products and services or one free society membership with increased benefits according to membership grade, volunteer contributions, and years of membership. To be implemented by 2007 membership year.
2. Develop web-based interactive seminars, downloadable and on-line electronic presentations on technical subjects including an exam which, when completed will provide CEU/PDH credit for participants. Available to members at minimal cost; students, unemployed, life members, and presentations at sections and chapters at no cost. 50 CEU awardable tutorials - Q32006.
3. Provide incentives to companies encouraging employee involvement in the IEEE. Reach out to companies showing the value of IEEE membership (Provides better understanding of current trends in the industry, networking, professional development, and continuing education).
4. IEEE should provide to organizational units and members new tools that demonstrate the value of IEEE membership, both in terms of the advantages to employers and the benefits received by members; for implementation by 4Q2006.
5. Update, expand, and improve the IEEE Job Site to:
· Expand marketing world-wide, visible to both large and small employers
· Develop materials to create more effective job searches
· Provide on-line guidance/training for unemployed and underemployed members
· Make it easier for employers using the Job Site
6. The IEEE Board of Directors shall direct the Regional Activities Board to find means to increase awareness of the value and expertise that IEEE members add to society, but particularly to their employers.
7. Further develop interactive training toward specific volunteer functions. There shall be quick-start, basic, and advanced training that is easily updatable. Feedback shall be collected on the training effectiveness. Entity leaders upon assumption of office will be notified via an e-mail of training availability. Pilot - 4Q06, Training - 4Q07
8. Often, we lose the expertise of past leaders while new leaders end up re-inventing the wheel. Records retention requirements are ill-defined. IEEE shall institute guidelines, mechanisms, and resources for capturing, archiving, searching, and delivering collective records, knowledge, and wisdom of past and current volunteer leaders. Guidelines and pilot - 4Q06.
9. To recruit and retain members, IEEE should automatically provide recognition for years of membership in the form of a progressive series of benefits; for implementation by 4Q2006.
10. Create IEEE Digital Video Library in 2007 - Provide web-based continuing education that captures presentations in conferences, societies, sections, and chapters and provides virtual speakers for other sections and society meetings. Presentations would provide valuable training courses to all IEEE members.
The following recommendations were also presented to the delegates.
· IEEE will enable Sections to process incoming credit and debit card transactions by 2006. This feature will simplify financial transactions.
· The IEEE should continue to develop interactive internet based section management and communications capabilities in 2006. Such capabilities should include a web based calendar to Personal Information Manager Interface and adding Instant messenger ID’s to MyIEEE profiles.
· Create a process to enable membership dues to be paid to sections in local currencies by 2007 for the 2008 renewal. Allow member to renew on the Web without credit cards with the section paying IEEE.
· To raise public awareness of IEEE worldwide, the IEEE Board of Directors shall direct the six sub boards to find means to implement a worldwide IEEE day to be celebrated on Alexander Graham Bell’s birthday annually, in every IEEE country and every Section on the same day, by 2007.
· IEEE Corporate Communications shall develop a public relations program to be implemented worldwide, and designed to raise awareness of IEEE and the IEEE brand. The program is to be launched by 1st Qtr. 2007 and reviewed for results in 3 years using appropriate metrics by the Board of Directors.
· IEEE shall develop a presentation tool that entity leaders can use to develop presenter-configured training material for volunteers. This would be a presentation ‘generator’ that has selectable attributes that can be presenter-defined to meet specific operational unit needs. The pilot shall be available by 4Q06, and the tool by 4Q07.
· To better retain our young members, IEEE should develop a transitional program of better relevance to members with less industrial experience (students and GOLD), including an advertising campaign and incentives; for implementation by 2Q2006.
· Build the "IEEE Network" by teaching personal skills. On a person-person basis globally provide the tools needed to maintain long relationships for job advancement, career management, and technical vitality. Skills to include leadership, management, mentoring, networking, and transitional skills to leadership / public service. Two region pilot - EOY2006.
·
Financial
benefits: Local IEEE units outside the
· Address un-employment and under-employment:
· A Rapid Response team of resume/skill/ entrepreneurial coaches would be formed to take action in a geographic or specialization area in need
· Skill coaching should be available for engineers changing specialization and for job searching
Educational Activities
IEEE EDUCATIONAL ACTIVITIES
Web access: IEEE portal è Education è …
The IEEE Educational Activities
Board is responsible for coordinating the educational activities of the IEEE.
The volunteer and staff members of IEEE Educational Activities carry out this
responsibility by developing educational programs to ensure
(1) The technological literacy of pre-college
students,
(2) the
continuous maintenance and improvement of engineering education programs
through active participation in accreditation activities, and
(3) the
development of continuing education products and services
that serve the professional development and lifelong learning needs of
electro-technology professionals worldwide.
For more information, visit https://www.ieee.org/organizations/eab/
or email education-services@ieee.org.
Continuing Education
•Expert Now IEEE (New)
Expert Now IEEE is a new, innovative product line which
features the best of IEEE’s educational content delivered in one-hour
long online learning modules. It contains the latest information on emerging
technologies and seminal works presented at the best of IEEE’s conference
tutorials, short courses and workshops and is available 24x7 worldwide with the
benefit of eliminating time away from work and travel costs. Best topics from conferences. At
the beginning it will be free (late 2005). See modules! Advisible to invite a local expert when running a module. In 2006
will be paid.
Demo: www.mounsoon5.com/index.html
•Educational Activities Partners Program
Education
Partners,
exclusively for IEEE members, offers on-line degree programs,
certifications and courses at up to a 10% discount to members. The Partners are
a carefully selected number of universities and corporations reviewed and
approved by highly qualified IEEE volunteers to ensure members receive the most
effective learning resources.
•Standard Education (SETF)
Links
to Society Education Resources by
society
•Continuing
Professional Education (CPEC)
Continuing
EE Education for the Baltimore Section
Discussion with Moshe Kam (Director, EAB):
· Boston Section is a good example
· Speakers typically paid ($400 - $1,000)
· Saturdays – better than weekdays
· Can run a poll for the Section(i.e. for 5 suggested topics)
· Could help with preparing the certificates
Leveraging
Educational Activities in Sections
Career/Life
Management Skills for Success
2006
Leadership Workshop (former PACE Conference)
3-5 March 2006
Hyatt
Regency, St. Louis at Union Station