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WMED 2006 Presentation Guidelines

Requirements for Presenting Your Talk at WMED 2006:

Audio/Visual Needs - Overview

Electronic projection is required for all technical papers.

· The projection medium is either PowerPoint or PDF (Adobe Acrobat). IBM PC versions ONLY.

· NO 35MM SLIDE PROJECTORS WILL BE AVAILABLE.

When preparing your electronic presentation, carefully follow the instructions in this document. We also urge you to use your corporate or affiliation template with each slide including WMED 2006 in the footer portion. Following these instructions is critical to the preparation of your presentation.

Please bring an electronic copy of your presentation to the WMED. You may use a CDROM, flash memory card.

Uploading: On Friday morning (April 14, 2006), you are required to go to your respective Session Room to upload your presentation to the WMED computer.

Confidentiality: The content of electronic presentations are assumed to be placed in the public domain at time of the WMED. However, we will make reasonable attempts to delete all electronic files from WMED computers after the presentations are completed. The WMED will not publish or distribute the presentation material.

Preparing Your Presentation

Read these instructions carefully and completely. Your audience is accustomed to presentations that rely on visual aids. Consequently, they expect material that is readable from all seats in the room. The following information will assist you in preparing your visuals and meeting the standards of quality expected by the Conference Committee and audience.

PowerPoint Presentation Template: Your chosen PowerPoint template should contain suitable colors and fonts. Even if you do not plan to use PowerPoint, carefully review the information in the PowerPoint template.

Use of animation is discouraged. Animation may only be used for its unique ability to show the evolution of a process over time. If you plan to use animation, you MUST have prior approval from your Session Chair.

Suggestions for a good presentation:

· Briefly outline your talk and what will be covered.

· Define your problem. What led to your work? What were your objectives?

· Use your presentation to visualize the essential points of your talk. Be selective.

· Keep concepts as simple as possible and limit each page to one main idea.

· Use several simple figures rather than one complicated one, especially if you plan to discuss it at length.

· Make a clear conclusion. Suggest potential applications.

· Rehearse your talk aloud with a private audience. Practice with your final electronic presentation.

Presentation Preparation Instructions

· Page set-up: Images must be sized for 8-1/2" x 11" paper. (Click on "File", "Page Set-Up", click on arrow for "Slides Sized For" and pick "Letter Paper: 8-1/2X11"). DO NOT size for A4 or 35mm slide.

· Leave 1/2" or 1cm margin on all four sides.

· All pages should be in a horizontal format, not vertical.

· High contrast is important. Use white, or yellow text only on a medium blue background.

· Use Arial Bold font. Do not use fonts smaller than 24 point.

· For pages with text only, use no more than 30 words and no more than 6 lines, double spaced per slide.

· For illustrations, make all lines, numbers, and captions of sufficient thickness and size so that they are projected clearly. Again, use Arial Bold font and do not use fonts smaller than 24 point.

· Often graphical data that are imported from another application have inadequate line width and font size to be useful. If necessary, re-draw the material using native PowerPoint graphics.

· Use duplicate copies of a page if you need to refer to it at different times in your presentation. Do not rely on moving back to previously shown pages.

· Save your presentation using a file name with the pattern "S-P_author_n.ppt" (or .pdf) where S is the Session Number (number before the period, see acceptance letter), P is the Paper Number (number after the period, see acceptance letter). Author is your last name and n is the version number of your file.

Sample file name: 5-3_smith_1.ppt.

· Embed true type fonts in powerpoint files: To embed fonts, click on "File", "Save As", "Tools", "Embed True Type Fonts" or, click on "File", "Save As" and check "Embed True Type"

UPLOADING YOUR PRESENTATION

Bring an electronic copy of your presentation to the WMED. You may use a CDROM, or flash memory card. Just in case, speakers should also bring overhead transparencies of their presentation as a backup.

PRESENTING YOUR PAPER

Report to the room assigned to your presentation 30 minutes before the session begins. Your Session Chair will instruct you on use of the microphone and the controls to advance the images in your presentation.

You will have a laser pointer to direct the audience's attention to a particular area of an image during your presentation. Please observe proper etiquette with this pointer: do not turn it on when it is not needed. When it is needed, please point carefully to the area of interest rather than wave it carelessly across the screen.

The audience will have microphones available for the question-and-answer period. However, if a question is inaudible to everyone in the room, please repeat the question yourself before answering it. If there is difficulty understanding a question due to a language barrier, please ask your session chair for assistance.

Time Allowed for Presentation: Regular papers are allotted 15 minutes, The Session Chairperson will introduce the speakers and will moderate the question-and-answer period. Please provide a one-paragraph biographical sketch for your Session Chairperson prior to the workshop.

Guidelines for Poster Presentations

Planning:

Use a few (i.e., perhaps 6 to 8) bullet-type charts, figures, tables, equations, etc. to indicate as well as highlight the important technical content of your paper. Simply posting the pages of the written version of your paper is not an effective Poster Paper Presentation.
Provide an Introduction (outline) and a Summary or Conclusion for your Poster Paper Presentation.

Visual Aids (Good Practice):

Poster Space: Plan on using an area which is approximately 1.2 X 1.5 meters (4X5 ft).
The title of your poster paper should be done in block letters which are at least 8 to 10 cm (3 to 4 in.) high.
All text must be easily readable from a distance of 1 to 2 meters. Make the lettering at least 1 cm high, anything smaller cannot be read from a distance of 1 to 2 meters.
All graphs and charts should be at least 25 X 30 cm (approximately 8-1/2" X 11"), or preferably even larger.
It is a good idea to sequentially number your materials. This will indicate to the viewer a logical progression through your Poster Paper Presentation.

Presentation:

Please have posters in place prior to 12pm on the day of the workshop. Information regarding poster placement will be provide at the registration table.
It is very helpful to have on hand copies of the written (conference proceedings) version of your paper, as well as a supply of business cards for those viewers who may want to study aspects of your work in more detail. Some viewers may wish to contact you at a later date.

This workshop is receiving technical cosponsorship support from the IEEE Electron Devices Society.