A. Purpose

In accordance with IEEE Bylaw R-903, the Eastern Canada Council (ECC) is a Council of Eastern Canada Sections, administered by IEEE CANADA, Region 7. It exists and serves at the pleasure of the Sections it represents. It is intended to act as a subordinate committee of the Sections and they have the right to direct its operation. It is formed by the Sections to do only those delegated tasks that can be done best together by Sections rather than singly by each Section. The ECC is comprised of the following Sections:

Newfoundland/Labrador

Canadian Atlantic

New Brunswick

St. Maurice

Quebec

Montreal

Ottawa

B. Functions

The Eastern Canada Council shall be responsible for:

· Distinguished Lecture tour arrangements through eastern Canada.

· Promoting best practices to enhance Section operation and growth.

· Providing efficient and timely communication to all Section chairs of information of interest to Sections.

· Such tasks as will be determined by the constituent Sections.

C. Composition

The Committee shall consist of the following elected member: (elected by the Sections within the Council)

Chair, Vice Chair, Secretary, Treasurer

Also the following members:

Chair (or representative) of each Section within the Council

Other (non elected) members might include a PDC Chair, GOLD chair, MDC chair, SAC chair.

The Chair shall serve as a voting member of the IEEE Executive Committee.

D. Membership Requirements

Voting members of the Committee shall be IEEE members of Member grade or higher, other than the Chair, who must be of Senior Member grade or higher.

E. Appointments, Elections, and Terms of Office

The Committee Chair shall be elected by the members of the Sections within the Council and shall serve a two-year term, with reappointment permissible for up to two additional two-year terms.

All other elected committee members serve for a two-year term, with re-appointment permissible for up to two additional two-year terms. Recommendations for representatives will be sought from each of the Councils and others as needed.

F. Meetings

Meetings will be scheduled as required. Meetings of the Council Executive Committee ordinarily will be held at least twice a year and called by the Council Chair or by a request of at least any two members of the Council Executive Committee.

Reasonable expenses will be covered for Committee members - as defined in the committee budget. Wherever possible, the business of the committee will be accomplished by electronic mail, phone, or fax.

A quorum shall be a majority of the voting members of ECC. Voting shall be by majority vote with the Chair voting when his or her vote would make a difference in the outcome.

G. Committees, Sub-Committees, Ad-hoc Committees

The Chair may create Sub-Committees or Ad Hoc Committees to address specific issues or deal with special situations as deemed appropriate. The Chairs of these Committees must be a member of the ECC and shall be appointed by the Committee Chair.

H. Financial and Administrative Support

Funds for the ECC are allocated in the IEEE Canada Budget on an annual basis and in addition may be allocated from ECC Section budgets for additional meetings and or activities of the ECC. The Committee Chair will have responsibility for these funds to ensure reasonable activities of the Committee while maintaining its budget.

The IEEE Canada Administrator will provide administrative support for the Committee.

I. Reports

The minutes of the Committee meetings shall be recorded and circulated among the members. Copies will be distributed to the IEEE Canada President and Region Administrator.

J. Changes to Charter

Changes to this Charter must conform to IEEE Canada and IEEE Bylaws and be approved by the IEEE Canada Board of Directors.