IEEE Newfoundland and Labrador Section
Executive Meeting Minutes
Tuesday March 13, 2001

In Attendance:
Yves Fontaine, Dennis Peters, Eric Gill, Siu O'Young, Todd Hynes, Doug Squires, Mike Janes

Missing:
Kathleen Chafe, Terry Hussey

Location: Fort William Building, Conference Room 302

Summary of Action Items:

Action:
Yves to ask Imprint for catalog of trinkets complete with pricing. Doug to check on pricing with his trinket contacts.

Action:
Doug to ensure that we are in compliance with all aspects of the IEEE edict concerning the assignment of a co-signor from IEEE Central (not Region 7). Carry over from last meeting.

Action:
Kathleen to give update on the status of the IEEE mailing list.

Action:
Siu to arrange for newly-hired co-op student (Jeff Newhook) to present an overview of the Marconi project to the executive in late April or early May.

Action:
Siu to find out the status of the Marconi funding proposal to the provincial government.

Action:
Doug to submit his senior member application ASAP.

Action:
Gervase to compose an engrossing article on IEEE senior membership for the next edition of the newsletter.

Action:
Yves to track down the status of the Aliant NECEC delinquents.

Action:
Doug will provide comprehensive summary of all NECEC 2000 donations at next executive meeting.

Action:
Doug to investigate an appropriate IEEE mailbox alternative and report back to the executive next meeting.

Action:
Siu to determine the amount of funding the student section requires for its Employer Fair.

Action:
Mike to arrange for a conference room and refreshments.

Review acceptance of minutes from February 13th meeting

Dennis noted that the notes read that minutes from the AGM had been reviewed and approved. In actual fact, the minutes from the January 16th meeting were the ones reviewed and approved. The scribe hung his head in shame.

Noting the above error, the minutes from the February 13th meeting were approved.

Review of action items arising from last meeting

• Action:
  Yves to include Terry Hussey in his distribution list.

  Closed.

• Action:
  Mike to send the summary notes of the Marconi / Wally Read meeting to the IEEE executive.

  Closed.

• Action:
  Mike to bring February 13th pizza receipt to February 23th NECEC meeting so that Doug can reimburse Yves.

  Closed.

• Action:
  Prior to next meeting IEEE executive members should give some thought to what type of speaker gifts would be appropriate.

  The following suggestions were given:

  • Travel mugs
  • Glasses
  • T-shirts
  • Hats
  • Golf balls
  • Tie clips

  Follow-Up Action:
  Yves to ask Imprint for catalog of trinkets complete with pricing. Doug to check on pricing with his trinket contacts.

• Action:
  Academic folks to examine the Karachi request in greater detail and advise the executive of an appropriate response.

  Closed (or dormant until such time as the issue resurrects itself).

• Action:
  Mike to arrange for a conference room and refreshments for the next meeting. And will attempt to accommodate Eric's request for a candy or cookie dessert.

  Closed. Members were quick to point out the absence of candies and cookies.

• Action:
  Doug to ensure that we are in compliance with all aspects of the IEEE edict concerning the assignment of a co-signor from IEEE Central (not Region 7).

  Carry over from last meeting. Doug is still in the process of straightening this out.

  Carry over again.

• Action:
  Dennis and Kathleen will update the IEEE mailing list.

  Carry over. Kathleen to give update upon her return.

• Action:
  Siu will check to see if IEEE Region 7 has made a decision with respect to the Marconi proposal.

  A co-op student has been hired @ $1460 a month. The student will be hired for 1.5 months which translates into $2190. However, only half of that time will be charged to the project which translates into $1095. Two WYSE students will be provided at no cost over the summer term. A full-time co-op student will be hired in the fall (four months). This should exhaust the $8000.

  Follow-Up Action:
  Siu to arrange for newly-hired co-op student (Jeff Newhook) to present an overview of the project to the executive in late April or early May.

  Siu pointed out that money is still required to purchase kits. It is hoped that the provincial government will fund this cost.

  Follow-Up Action:
  Siu to find out the status of the funding proposal to the provincial government.

NECEC 2001 proposal: IEEE Award Presentation

There was general agreement that it was a good idea to have some sort of award ceremony for senior members at this year's (and future years') NECEC. However, there may be a problem in that there are so few senior members. It was also put forward that an annual award ceremony may help to encourage more members within the section to apply for senior member status. As further encouragement, it was decided that Gervase would author an article pertaining to the topic for the next issue of the newsletter.

Action:
Doug to submit his senior member application ASAP.

Action:
Gervase to compose an engrossing article on IEEE senior membership for the next edition of the newsletter.

Committee reports

1. Technical Activities

   C-Core technical tour was a great success. Kudos to Dennis for its organization.

2. Finance

   Some NECEC attendance invoices still haven't been paid.

   Action:
   Yves to track down the status of the Aliant delinquents.

   Additional NECEC donations keep rolling in.

   Action:
   Doug will provide comprehensive summary of all NECEC 2000 donations at next executive meeting.

   Doug suggested that the section needs an official IEEE mailbox rather than continuing to use his home address. There was general agreement to this suggestion.

   Action:
   Doug to investigate an appropriate alternative and report back to the executive next meeting.

3. Student Activities

   Siu announced that the proposal for funding of the McNaughton Centre was successful. $11,246 was awarded. The section is on the hook for 25% of this amount. The section had already committed $2500 so Siu requested that the section approved an additional $311.50 to bring the percentage up to 25%.

   Dennis proposed that students kick in 1% ($112.46) so as to take some ownership in the proposition. The section would kick in the other approximately $200 (actual amount is $199.04). The proposal was carried by the executive with two abstentions.

   An Employer Fair (of sorts) is scheduled for March 14th. The section has previously committed up to $250 for the wine and cheese portion of it. As only one employer is scheduled, Siu will investigate as to whether or not the student branch still wants funding for it. If so, the executive will honour its commitment.

   Action:
   Siu to determine the amount of funding the student section requires for its Employer Fair.

4. Newsletter

   Newsletter is still on schedule for a May publication. Again, due mainly to the tireless efforts of Kathleen and Mike.

5. Webmaster

   The Marconi web page has been composed. Dennis to offer his services to the provincial government.

Next Meeting

The next meeting will be held on April 10, 2001 at the Fort William Building. Mike will not be able to attend this meeting so a replacement scribe will be required.

Action:
Mike to arrange for a conference room and refreshments.

Scribe: Mike Janes
Posted: Mon 2001.04.09 at 21:29 NDT by Dennis Peters