IEEE Newfoundland and Labrador Section
Executive Meeting
Tuesday, September 11, 2001
In Attendance:
Yves Fontaine, Dennis Peters, Siu O'Young, Eric Gill, Doug Squires, Mike Janes, Jeff Newhook
Missing:
Kathleen Chafe, Todd Hynes, Student Representative
Location: Fort William Building, Conference Room 313
Summary of Action Items:
Action:
Jeff to send a "Marconi project" link to Dennis so that Dennis can post the link on our website.
Action:
Jeff to send a summary package of the Marconi project to Yves so that Yves can forward the information to Region 7.
Action:
Doug to ensure that we are in compliance with all aspects of the IEEE edict concerning the assignment of a co-signor from IEEE Central. Carry over from several meetings.
Action:
Yves to get the address of the ECC treasurer for Doug.
Action:
Doug to send a cheque to ECC for $100.
Action:
Dennis to post copy of the bylaws on the website.
Action:
Dennis to make the appropriate arrangements to attend the R7 meeting.
Action:
Siu to make arrangements to have Dr. Khalid Aziz give a presentation/tour or the new neonatal unit.
Action:
Yves to send out invitations for the Marconi Competition.
Action:
Siu to send Yves contact names from Parks Canada.
Action:
Yves to contact Parks Canada to request access to Cabot Tower.
Action:
Siu to ensure that Doug is invoiced for Jeff Newhook's employment.
Action:
Doug to provide Siu with a $200 "float" to enable him and Jeff to pay for miscellaneous small parts associated with the Marconi Project.
Action:
Jeff to solicit funds from APEGN and various companies within Newfoundland/Canada.
Action:
Siu to request a copy of a list of NECEC 2001 sponsors from Ken Butt.
Action:
Siu to discuss with Dr. Axel Meisen the possibility of offering a university scholarship as a prize for one of the students participating in the Marconi Project.
Action:
Yves to arrange for a conference room and refreshments for next meeting on October 16, 2001.
- Review acceptance of minutes from June 14th meeting
Minutes were reviewed and accepted (implicitly). After which, Siu introduced Jeff Newhook. Jeff is a co-op student working with Siu on the Marconi Project. His e-mail address is jeff@engr.mun.ca.
Action:
Jeff to send a "Marconi Project" link to Dennis so that Dennis can post the link on our website.
Action:
Jeff to send a summary package of the Marconi Project to Yves so that Yves can forward the information to Region 7.
- Review of action items arising from last meeting
Action:
Doug to ensure that we are in compliance with all aspects of the IEEE edict concerning the assignment of a co-signor from IEEE Central. Carry over from several meetings.
Open. Doug has sent the required documentation to the powers-that-be. Upon an appropriate response from them, he (along with Dennis and Yves) will go to the bank to make the appropriate arrangements.
Action:
Doug to submit his senior member application ASAP.
Closed.
Action:
Dennis to get some info, pictures, etc. about IEEE Night up on the website.
Closed.
Action:
Doug to send a cheque to ECC for $100.
Open.
Action:
Yves to get the address of the ECC treasurer for Doug.
Open.
Action:
Yves to send an e-mail to Wally Read informing him of the names of the volunteers for the Historical Society conference July 25-27.
Closed.
Action:
Dennis to follow up with the student branch to see if any suitable historical papers could be produced for the competition.
Closed.
Action:
Dennis to contact schools before the end of the school year to let them know about the upcoming Marconi competition. Todd suggested that the Science co-ordinator for the School Board(s) (Craig White) might be a good place to start.
Closed.
Action:
Siu to send Dennis a link to the Marconi project web page.
Closed.
Action:
Dennis to check on the availability of background music at Lobster Boil.
Closed
Action:
Yves to act as after-dinner entertainment at Lobster Boil. Choice of entertainment vehicle is his although comedy is expected.
Closed.
Action:
Kathleen to cull through membership information to determine the names of individuals whose membership are about to expire and issue an e-mail to them reminding them that their memberships are in jeopardy.
Closed.
Action:
Members of the executive will follow up with identified individuals via telephone.
Closed.
Action:
Kathleen to send out a copy of the proposed new bylaws to the executive. The bylaws will be voted on at the next AGM.
Closed.
Action:
Dennis to post copy of the bylaws on the website.
Open.
Action:
Yves to arrange for a conference room and refreshments for next meeting.
Closed.
- Other Business
- Region 7 Meeting
The meeting will be held in Fredericton from October 19-21st. A motion to authorize Dennis to spend up to $1500 to attend was carried six to one.
Action:
Dennis to make the appropriate arrangements to attend the R7 meeting.
- Technical Sessions
Action:
Siu to make arrangements to have Dr. Khalid Aziz give a presentation/tour or the new neonatal unit.
- Marconi Project
Siu provided a summary of events that have happened over the summer. Two highlights are that approximately 400 students have assembled kits and December 12th will be the day of the competition (either at Signal Hill or Mile One Stadium).
Action:
Yves to send out invitations for the Marconi Competition.
Action:
Siu to send Yves contact names from Parks Canada.
Action:
Yves to contact Parks Canada to request access to Cabot Tower.
Action:
Siu to ensure that Doug is invoiced for Jeff Newhook's employment.
Action:
Doug to provide Siu with a $200 "float" to enable him and Jeff to pay for miscellaneous small parts associated with the Marconi Project.
Action:
Jeff to solicit funds from APEGN and various companies within Newfoundland/Canada.
Action:
Siu to request a copy of a list of NECEC 2001 sponsors from Ken Butt.
Action:
Siu to discuss with Dr. Axel Meisen the possibility of offering a university scholarship as a prize for one of the students participating in the Marconi Project.
- Next Meeting
The next meeting will be held on October 16, 2001 at the Fort William Building.
Action:
Yves to arrange for a conference room and refreshments.
