DaveG>> Good evening all! Welcome to R3 Excom Caucus...
DaveG>> We will use our usual "C" for comment and "Q" for question protocol. I will ...
DaveG>> recognize speakers and then one may make comments. Any questions or comments ...
DaveG>> about the protocol?
DaveG>> DickR, would you like to make any initial comments?
DickR>> I would like to welcome all to our ExCom meeting...
DickR>> I hope you will enjoy it as much as I do...
DickR>> it makes me happy to sit at home and not be waiting...
DickR>> in some airport for them to tell me that my plane has been...
DickR>> delayed with that let's get started Dave.
DaveG>> Thank you Dick...
NOTE>> ************* The introductions are placed here to help the reader read the log the real point where these introductions occured is marked later in the log.
DaveG>> let's go through the introduction process now...
DaveG>> please type your name and position into the channel, you don't need to wait ...
DaveG>> to be recognized for this. GA NOW.
CharlesL>> Charles Lord, NC Council and Conferences Chair
ReedT>> K. Reed Thompson, Chair, Leadership Development Committee
BillR>> Bill Ratcliff, Communications Committee Chair
CharlesH>> Charles Hickman, Treasurer
BobD>> Bob Duggan, SPC chair
wshaw>> I'm Wade Shaw, President of the Engineering Management Society
Chip>> Chip Dawson, R3 Comm Committee VC, R3 Webmaster and R3 Newsletter Editor
DaveG>> David Green, Secretary, Electronic Communications Coordinator
Roy>> Roy Harris Special Review Cmte Chair
JohnP>> John Parr
JohnP>> John Parr Area 8 Chair
DickR>> Dick Riddle Director Region 3
JimB>> James (Jim) Beall Nominating Cmt Ch also past past R3 Director
Lee>> Lee Stogner, IEEE-USA VP Professional Activities, R3 Public Information
AllenT>> Allen Thomas Chair South Carolina Council & SoutheastCon Sponsorship Co-Chair
DanJ>> Dan Jackson, Sections Congress '02 Co-Coordinator
Robbie>> Robbie Region 3 Area 9 Chair
DaveG>> Thank you all..
NOTE>> ***************** End inserted introductions ************
DaveG>> The meeting agenda and materials are available at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2001-03/agendas.html
DaveG>> and we will refer to them several times this evening. The area called ...
DaveG>> "Excom Caucus" represents tonights agenda. Does anyone have additional items to add to ...
DaveG>> this agenda?
DaveG>> Hearing none...
DaveG>> We do not have any action items at this time to discuss ...
DaveG>> Item 3 is "review of the consent agenda"...
DaveG>> the agenda has the minutes of our last meeting (an e-conf) and the recieving of reports...
DaveG>> does anyone have any Q/C on consent agenda at this time?
DaveG>> Hearing none... we will move to the discussion agenda...
DaveG>> we have several items here...
DaveG>> the first is "Review of Plans for Southeastcon" ...
DaveG>> DickR would you like to make any opening comments on this item?
DickR>> OK...
DickR>> as you read in my report we have modified our traditional...
DickR>> SoutheastCon meeting agenda somewhat to allow for...
DickR>> more time to be spent in communications with our Section...
DickR>> folks Dave will you give them our plan.
DaveG>> Sure...
DaveG>> looking at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2001-03/ ...
DaveG>> you can see the overall schedule for the Region 3 meetings. It starts off...
DaveG>> as usual with the normal Friday evening events (registration, reception, area/council, spc) ...
DaveG>> Saturday has committee meetings in the morning (we will ask Charles for ...
DaveG>> comments about these shortly) and then we will have ...
DaveG>> a e-conf training session for the section and pace leaders and a facilitator training...
DaveG>> session for the excom. The facilitator training is related to helping...
DaveG>> the breakout sessions that come immediately following the training...
DaveG>> and runs up to the hardware contest finals. ...
DaveG>> Then a R3 banquet, possible Excom meeting but hopefully time for interaction with ...
DaveG>> conference / meeting attendees. Sunday will be the Region meeting...
DaveG>> with many information items from IEEE, reports from the breakouts, and any businees...
DaveG>> finally, we have the awards luncheon and the debrief. ....
DaveG>> (Hi Wade)
wshaw>> Hi to all, it took a couple of tries but I made it!
DaveG>> We will talk about the nature and structure of the breakouts ...
DaveG>> more as item 4b. Before we let Charles tell us about our committee meetings...
DaveG>> are there any q/c?
DickR>> c
DaveG>> GA DickR
DickR>> Dave now that we have our Clemson buddy Wade with us...
DickR>> maybe we should introduce our folks.
DaveG>> I thought we might do that at a logical boundary if that is ok.
DaveG>> ?
DaveG>> (Hi Roy)
DickR>> 10-4 OK
DaveG>> Any other Q/C on the plan?
Roy>> hello
DaveG>> Hearing none, Charles -> please tell us about the Sat morning committee meetings.
CharlesL>> Sure Dave...
CharlesL>> As all of you can see on the schedule on the web...
CharlesL>> we have a series of area council mtgs on Fri eve...
CharlesL>> we have VA Council in the "pavillion" which is an outside dance place...
CharlesL>> we will move inside if necessary...
CharlesL>> Moving on to Sat AM...
CharlesL>> We have a breakfast mtg for finance as usual...
CharlesL>> (I will get back to spc in a min)...
CharlesL>> there is a block of two rooms from 8-noon...
CharlesL>> as I only have 4 requests, we ahve given each committee 2 hrs...
CharlesL>> bottom line, if your committee is not on the schedule let me know *NOW* so we can make space...
CharlesL>> otherwise we are set...
CharlesL>> as to spc...
CharlesL>> we have a dinner set up fri eve in restaurant...
CharlesL>> Dick and I can attest it is a *nice* one...
CharlesL>> with SPC meeting fri eve roughly parallel to a/c mtgs...
CharlesL>> ant Q's on committee mtgs?
DaveG>> Any Q/C?
DaveG>> Thanks Charles -> anything else on the meetings schedule?
DaveG>> Hearing none... this will conclude this item...
NOTE>> ********* Introductions done here but moved to top ********
DaveG>> Our next discussion item 4a (the second one of those <G>)...
DaveG>> is the breakout sessions. We plan to have something somewhat like ...
DaveG>> the sections congress breakouts which are facilitated and allow ...
DaveG>> folks to discuss a common set of issues. ...
DaveG>> https://r3-collab.eng.uab.edu/cgi-bin/dnewsweb?cmd=article&group=ieee.r3excom&item=58&utag= ...
DaveG>> describes the general plan for this activity...
DaveG>> and
DaveG>> https://www.ewh.ieee.org/reg/3/excom/breakouts.html ...
DaveG>> gives a possible list of topics and will be (shortly) turned into a true voting form...
DaveG>> to allow participants (section leaders and excom) to vote on the issues...
DaveG>> (Hi Mark)
Mark>> Oops - wrong channel...sorry!
DaveG>> There will be about 6-8 issues ...
DaveG>> and we would like the excom members to serve as facilitators. Q/C?
DaveG>> Please look over the form and give feedback quickly so we can get it out to the ...
DaveG>> sections. Also, once the topics are chosen, please let me know what ...
DaveG>> your preferences as to which sessions to help with. We will try to accomodate ...
DaveG>> all requests while still getting coverage. Any Q/C?
DaveG>> I hope silence means it looks OK. ...
DaveG>> let's move to item 4b E-Conf training...
DaveG>> https://ewh.ieee.org/reg/3/e-conf/excom/electronic_conferencing_training.htm ...
DaveG>> Charles -> would you like to make a few comments?
CharlesL>> While most if not all of you are taking facilitator training...
CharlesL>> under the direction of the SC99 facilitator trainer (we get the best for you!)...
CharlesL>> I will be training the section and PACE leaders (everyone who has not had econf training).
DaveG>> Thanks Charles ...
DaveG>> HI Don (Please introduce yourself)
don>> Don present, and late
DaveG>> <G> Don Hill, PAO chair too. Welcome
DaveG>> Any Q/C for CharlesL on the training?
DaveG>> OK...
DaveG>> Our next discussion item is "Future Southeastcons" ...
DaveG>> https://ewh.ieee.org/reg/3/e-conf/excom/southeastcon_planning.htm ...
DaveG>> it comes in two parts: 1. A Jamaica Excom and 2. General Trends ...
DaveG>> CharlesL would you start the discussion on the first item (which should have been "Jamaica Southeastcon".)
CharlesL>> Thanks...
CharlesL>> The page Dave pointed to has a link to a pdf of the Jamaica bid draft that I received today...
CharlesL>> I really put all the discussion items in the report so hopefully you are reading or have read it...
CharlesL>> As we have discussed this is a great opportunity but we have to be careful that (1) people can participate...
CharlesL>> and (2) we (R3) and Area 9 dont lose our shirts. Discussion on this item? We will be talking about it...
CharlesL>> at length next Sat AM in Clemson but any feedback we can send to Jamaica will help them strengthen their case.
DaveG>> Q/C?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> We should get feedback from students in Region 8...
CharlesH>> for example as to how they manage such widespread...
CharlesH>> travel... How would it impact contests?
DaveG>> Thanks. Other Q/C?
DickR>> c
DaveG>> GA DickR
DickR>> I don't know who will be the Region 8 Director in 2003...
DickR>> but I know the present Region 8 Director well...
DickR>> in fact I have offered to trade him Miami FL for all of ....
Robbie>> c
DickR>> the West Indies and he has accepted <G> but I think...
DickR>> Region 8 would support a joint venture.
DaveG>> Thanks Dick...
BobD>> c
DaveG>> I think R8 had a global Student Conference recently and Dick was referring to R9 for the West Indies...
DaveG>> GA Robbie
Robbie>> Pardon lateness for joining meeting - Halden Morris
DaveG>> Hello Halden!
DaveG>> GA BobD
BobD>> I just wanted to say you mean Reg 9, not 8
Robbie>> just just joined with me
DaveG>> 10-4. ...
DaveG>> Other Q/C?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> We should have Bruce discuss it at his SAC meeting.
CharlesL>> c
DaveG>> Thanks. GA CharlesL
CharlesL>> These sound great...
CharlesL>> one item I will toss out here is that we need to look at how students can possibly cut ground costs...
CharlesL>> The Grande does have non-inclusive rates and there are fast food places right outside the gate...
CharlesL>> also, do they allow quad occupancy (web site says no)? Actually we could make pretty cheap for students with a little work...
CharlesL>> as long as we can get them from US->Jamaica for cheap...
CharlesL>> (well, yes, and back).
DaveG>> Thanks CharlesL, other Q/C?
Robbie>> c
DaveG>> GA Robbie
Robbie>> Hi daveG...
Robbie>> There are a number of non-inclusive hotels...
Robbie>> near the Grand. These rates are very economical..
Robbie>> and will allow students to access fast food etc.
CharlesL>> c
DaveG>> Thanks Robbie... GA CharlesL
CharlesL>> This sounds good. perhaps something for us all to look at this fall.
DanJ>> c
DaveG>> GA DanJ
Chip>> c
DanJ>> If we don't use sufficient number of lodging rooms at the Grand...
DanJ>> we may be charged extra for the necessary meeting rooms.
DaveG>> 10-4. GA Chip
Robbie>> c
Chip>> It seems that the main problem is transport cost ...
Chip>> may be we could find corporate sponcers within region 3 to get the ...
Chip>> students to the conference by underwriting the transport costs.
DaveG>> Thanks Chip, GA Robbie
Robbie>> The hotel is quite flexible where meeting space is concerned. Jamcon2000 occupied under 100 rooms and were abel to...
Robbie>> access ballroom and several other conference rooms...
Robbie>> We would however need to discuss this matter with them prior to the event.
DaveG>> 10-4. Other Q/C?
DaveG>> There seems to be quite a bit of enthusiasm for trying to face the challenges ...
DaveG>> that have been listed (and that will be discovered.) I suspect Charles Conf Committee ...
DaveG>> meeting will spend a good bit of time on this issue. Any other Q/C?
CharlesL>> c
DaveG>> GA CharlesL
CharlesL>> Quick comment. I am very heartened by the response here. WE can do it as a team if we all work at it - keep up the great thoughts!
DaveG>> 10-4. ...
DaveG>> This part #1 of item 4c...
DaveG>> now, Charles, please introduce part 2: Future Southeastcons -- The issues. GA
CharlesL>> I have put a lot of written discussion items in the report bot on web and newsgroup...
CharlesL>> bottom line is, I want R3 to re-think what we want from our confernce(s)...
CharlesL>> there are a lot of things we can do, whether it is improve SoutheastCon or create something different...
CharlesL>> With some strategy im mind, my committee can solve some problems...
CharlesL>> if we go forward with the original concept of SoutheastCon, my thought is the only way we can continue...
CharlesL>> is with professional show management from year to year and let loacl sections take care of the "local flavor"...
CharlesL>> Please read over the discussion material and come to the meeting in Clemson and be ready to throw in your ideas and thoughts...
Robbie>> c
CharlesL>> If the SPC would like to look at this from a strategic view that would also be great. Discussion?
DaveG>> Thank you, GA Robbie
Robbie>> We could be the leaders in this change process...
Robbie>> Cultural differences could be a major change in the conference...
Robbie>> delivery.
BobD>> c
DaveG>> Thanks. GA BobD
BobD>> We'll try to spend some time at the SPC mtg on this.
DaveG>> Thanks! Other Q/C?
DaveG>> Hearing none, good discussion! ...
DaveG>> I would like to extend the offer (and hope) that all meeting convenors at Southeastcon ...
DaveG>> send me a copy of your agenda to post against your meeting. I would ...
DaveG>> appreciate receiving them by Tuesday evening so that attendess have ...
DaveG>> an opportunity to get them from the web. ...
DaveG>> Any Q/C?
wshaw>> c
DaveG>> GA wshaw
wshaw>> Thanks, I plan to meet with you on Sunday morning to discuss any EMS issues ...
wshaw>> bring some publications, and some complimentary EMS memberships.
Robbie>> q
DaveG>> Thanks and I should compliment Wade -- he has already supplied a copy of his ...
DaveG>> presentation and we have it posted in the agenda on the web already. ..
DaveG>> GA Robbie
Robbie>> What possibilities exist for students to attend southeastcon from Jamaica?
Robbie>> c
DaveG>> Robbie, I believe one student chair is funded per the Region 3 Student Activities travel ...
DaveG>> guidelines. I will let you continue your comment and then ask for other comments. GA Robbie
Robbie>> We are planning to send two robot teams which comprise 4 students...
Robbie>> per team...
Robbie>> We also plan to send one student to present paper.
DaveG>> Great. Re R3 funding, there is a bit of funding if the student is in the student paper contest ...
DaveG>> and the branch chair/counselor. I would suggest the Branch Counselor ...
DaveG>> work with Bruce Walcott and Dick Riddle to coordinate this. ...
DaveG>> They only allow one car entry per branch (unless one is for water and one is for dry) ...
DaveG>> so you may have to have a local contest to decide who is going to represent the branch. ...
DaveG>> DickR or CharlesH ==> do you have any additional comments about this?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> The funding requested would be an exception...
CharlesH>> to the rules, but there may be a way to assist...
CharlesH>> Dick would have to agree, of course.
DickR>> 10-4
DaveG>> Thanks CharlesH, any q/c?
Robbie>> c
DaveG>> GA Robbie
Robbie>> Thanks CharlesH. We will follow up on additional support.
DaveG>> OK, that concludes the discussion agenda...
DaveG>> Item 6 (I will come back to 5) is Review of schedule for 30 March - 1 Apr...
DaveG>> I feel we have already done that during discussion but are there any Q/C?
DaveG>> OK, before we go through the information agenda (very quickly)...
DaveG>> are there any additional action items or discussion items for us to ...
DaveG>> deal with in Clemson ?
DaveG>> Hearing none, let's move to the information agenda, I will recognize the report submitter, please either ...
Robbie>> q
Robbie>> Could you please advise of procedure...
DaveG>> answer "N" nothing to add or "Y" if you have something. If others have a q or
DaveG>> "c"
DaveG>> (Robbie please wait a second)O
DaveG>> please also hit "C" or "Q" at that time. Now before we begin, let's take Robbie's Question. GA Robbie.
DaveG>> Shoot! I think Robbie got disconnected.
DaveG>> OK, let's go through the information agenda ...
DaveG>> Directors Report - DickR?
Freddie>> c
DickR>> N
DaveG>> GA Freddie
Freddie>> Sorry, we got disconnected...
Freddie>> we are now connected with robbie's alternate name...
Freddie>> Q was to do with registration...
Freddie>> of student excom in order to be recognized...
Freddie>> at SECon.
DaveG>> OK. I think this may be a bit involved, perhaps you, I, CharlesL and DickR could discuss ...
DaveG>> this at the end of the meeting. OK?
Freddie>> c
DaveG>> GA Freddie
Freddie>> O'k, we will discuss via mail.
DaveG>> (Or by IRC at the end of this meeting). Thanks.
DaveG>> Any Q/C for Dick on his report?
DaveG>> Any Q/C on Director Elect report?
DaveG>> Any Q/C on Secretaries Report?
DaveG>> Treasurer's Report - CharlesH
CharlesH>> n
DaveG>> Any Q/C on Past Director's report?
DaveG>> Any Q/C on Awards & Recognition report?
DaveG>> Communcations -> BillR
BillR>> N
DaveG>> Archive -> CharlesL
CharlesL>> N
DaveG>> E-Conf -> BillR
BillR>> N
DaveG>> Any Q/C on Electronic Comm Coord Report?
DaveG>> Newsletter -> Chip
Chip>> N
DaveG>> Public Information - Lee
DaveG>> Lee?
Lee>> N, anyone please write articles, I can help.
DaveG>> Thanks! Q/C?
DaveG>> Webmaster - Chip?
Chip>> N
DaveG>> Conference - CharlesL
CharlesL>> N
DaveG>> Hi BrianS (welcome back), please introdcue yourself.
BrianS>> Brian Skelton
BrianS>> Opelika, AL
DaveG>> Good to hear from you neighbor!
DaveG>> Southcon - JimB
JimB>> y will be adding a short paragraph on closing of 2000 show
DaveG>> You will be supplying that in next couple days?
JimB>> yes
DaveG>> Great. Thanks. Q/C?
DaveG>> Any Q/C on educational Activities (Atef mailed me that he was unable to attend tonight)
DaveG>> Finance Cmte - CharlesH
CharlesH>> N
DaveG>> Q/C on Membership Development?
DaveG>> PAO - Don Hill
don>> N
CharlesL>> c
DaveG>> GA CharlesL
CharlesL>> Would like to thank Chip for a great Career activities page under PAOC, to be unveiled at Clemson
CharlesL>> (web page)
DaveG>> Applause! Other Q/C?
DaveG>> N&A - JimB
JimB>> N
DaveG>> Strategic Planning - BobD
BobD>> N
DaveG>> Any Q/C on Student Activities
DaveG>> Any Q/C on Virginia Council?
DanJ>> c
DaveG>> GA DanJ
DanJ>> Will be meeting in Northern VA on saturday, march 24.
DaveG>> Thank you. Other Q/C?
DaveG>> NC Council - CharlesL
CharlesL>> N
DaveG>> Any Q/C on Area 3?
DaveG>> Any Q/C on Florida Council?
DaveG>> Any Q/C on Area 5?
DaveG>> Any Q/C on Area 6?
DaveG>> SC Council - AllenT
AllenT>> N
DaveG>> Any Q/C on Area 8?
DaveG>> Area 9 - Robbie / Freddie
DaveG>> Freddie - any thing beyond your report?
Freddie>> n
DaveG>> Thanks...
CharlesL>> c
DaveG>> Any q/c on Corp Relations?
DaveG>> Any q/c on GOLD?
DaveG>> Any q/c on History?
DaveG>> Leadership Development - ReedT
ReedT>> N
DaveG>> Any Q/C on Regional Life Member Coordinator?
DaveG>> Any Q/C on Section/Chapter Coordination?
DaveG>> SC 2002 - DanJ
DanJ>> n
DaveG>> Any Q/C on Special Projects?
DaveG>> Special Review Committee - Roy
Roy>> n
DaveG>> Director Riddle, that concludes the agenda within the time...
DaveG>> our next activitiy is Friday in Clemson. Please make any remarks you would like to and then close our meeting.
DickR>> Good meeting folks...
DickR>> Thanks for joining us and we will see ya at SoutheastCon 2001...
DickR>> let's take her to the barn for tonight Dave.
CharlesL>> I would like to compliment Areas 3 and 9 for having 100% reports - we are jealous!