Response to the CONFERENCE COMMITTEE REVIEW dated September 4, 2001
October 15, 2001

1. Finding: Lack of a formal Region 3 Conference Manual to assist SouthEastCon Planners continues as a real handicap. There appears to be insufficient continuity between successive SouthEastCon Committees.

Recommendation: Complete the Region 3 Conference Manual including a sample budget and a standardized registration form. The registration fee schedule should be standard each year. Compile lessons learned from each SouthEastCon for reference by successor committees. This should be a requirement for the conference final report.

Response: The Region 3 Conference Manual is complete and is available for review. The standardized budget and registration form are part of the training package that is proposed for the special Task Force that is being proposed for funding as a R3 Special Project.

2. Finding: Conference Committee agendas often discuss goals and objectives (G&O), but at the end of the year we find inadequate documentation on committee progress against these G&Os.

Recommendation: Annually define the formal committee G&Os by January and report committee progress in their achievement at the fall ExCom with a written report for the records. In addition, store committee documentation on meetings and accomplishments on the appropriate Region 3 WEB site to assist future committees, as well as the Review Committee,
access to prior activity and lessons learned.

Response: We welcome this idea and will adopt this proposal by developing an on-line storehouse of committee minutes, G&O progress, and reports. We will also investigate the electronic archive and storage of our records for possible secure storage via web or hard copy (CD-Rom).

Submitted by Charles J. Lord, PE, Chair
Region 3 Conferences Committee