DaveG>> Welcome to part II of the Region 3 Excom Caucus continued from ...
DaveG>> October 15th. Our agenda is on the web at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2001-01/agendas.html ...
DaveG>> Also on this web page is a link to the log of the first half of ...
DaveG>> of the meeting. I believe we have parts of item 4: 4b, 4c, 4d and ...
DaveG>> items 5, 6, and 7 to go. I will ask Dick Riddle to repeat briefly ...
DaveG>> item 4a as there is a small update on travel (linked to that ...
DaveG>> item. Again, this is a caucus not the meeting so we will pass ...
DaveG>> no motions tonight.
DaveG>> What I would like to do first is have eveyone say their name ...
DaveG>> into the channel. That way we will have a log of names versus nicknames...
DaveG>> So for example: Dave Green ...
DaveG>> (You don't have to wait your turn for this but just do it. Now)
CharlesL>> Charles Lord
bwalcott>> Bruce Walcott
ChipD>> Chip Dawson
CharlesH>> Charles Hickman
JimH>> Jim Howard
DanJ>> DAN JACKSON
Atef>> Atef Elsherbeni
Roy>> Roy Harris
BillHarri>> Bill Harrison
Lee>> Lee Stogner
DickR>> Dick Riddle
DaveG>> Welcome all...
EdO>> Edward O'Brien, Area 3 chair
DaveG>> We will use our protocol of asking for recognition to ...
DaveG>> speak by sending "C" for comment or "Q" for question into ...
DaveG>> channel and I will recognize you. Note the use of the "..." ...
DaveG>> to imply that my thought continues on the next line. ...
DaveG>> You end a line with a "." or "?" when done and the facilitator ...
DaveG>> will resume 'control'. ...
DaveG>> The proposed agenda is located at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2001-10/agendas.html#Caucus ...
DaveG>> At this time, I would like to invite Director Riddle to ...
DaveG>> make any comments he would like to... GA (Go Ahead) DickR.
BillR>> Bill Ratcliff
DickR>> Welcome to our continuation ....
DickR>> I am happy to see you all here...
DickR>> Dave please start with our agenda.
DaveG>> (Hi Don, please introduce yourself)
don>> Don Hill
DaveG>> Thank you and thank you DickR....
DaveG>> Does anyone have any changes or additions to the agenda? Q/C?
DaveG>> hearing none ...
DaveG>> let's revert to item 4a for a second...
DaveG>> Halden messaged last night the first paragraph there...
DaveG>> Arriving attendees (who made arrangements) should go to Jamaica Tours
DaveG>> Limited who are located at desk #8 just as you pass through Customs at
DaveG>> the airport for the pre-arranged transportation to the resort.
DaveG>> Q/C?
DaveG>> OK...
DaveG>> Now returning to where we left off..
DaveG>> 4b. Electronic Region 3 Newsletter ...
DaveG>> https://ewh.ieee.org/reg/3/excom/meetings/2001-10/newsletter-discussion.txt
DaveG>> GA ChipD
ChipD>> Thanks Dave...
ChipD>> I have posted my comments on the direction we are...
ChipD>> attempting for the newsletter. Does anyone have...
ChipD>> any questions?
DaveG>> Q/C?
DaveG>> When do you plan the next edition?
DaveG>> Q/C?
ChipD>> Just after the meeting in Jamaica. First week of Nov.
DaveG>> Thanks. Any other Q/C?
DaveG>> 4c. ExCom Committees' E-Conf's ...
DaveG>> https://ewh.ieee.org/reg/3/excom/meetings/2001-10/e-conf-discussion.txt
DaveG>> GA JimH
JimH>> I have posted my info on this for everyone to review. My ...
JimH>> main goal with this item was to stimulate ALL R3 committeess ...
JimH>> to use, or at least try to use the econf for some of their ...
JimH>> committee work. Hopefully all committees will work with the ...
JimH>> econf comm and try this over the next few months.
DaveG>> Thanks JimH, Q/C?
DaveG>> OK, I assume everyone knows the e-conf committee is ...
DaveG>> available to help if needed. ...
DaveG>> 4d. Conference Committee Manual ...
DaveG>> there is a link to the PDF on the agenda page ...
DaveG>> GA CharlesL
CharlesL>> Thanks Dave...
CharlesL>> Earlier this year I took the previous manual and added some addl material as a strawman for an updated manual...
CharlesL>> This is just an intro to an onging discussion that we will move to the Conferences newsgroup...
CharlesL>> We are looking for input as to additions, changes, corrections, clarifications, etc...
CharlesL>> This manual will be the basis of the training we talked about on Monday.
DaveG>> (Hi JimB, please introduce yourself)
DaveG>> Thanks CharlesL...
DaveG>> Any Q/C now?
JimB>> Hi this is Jim Beall Chair of N&A
DaveG>> Thanks JimB...
DaveG>> Good job Charles, I hope that you will receive some feedback on ...
DaveG>> the newsgroup for the Conference Committee.
DaveG>> Welcome back DanJ...
DaveG>> That completes item 4 (we covered 4e last session)...
DaveG>> Item 5 Information items, thank all who sent in reports and for those ...
DaveG>> who did not, I will link them in as soon as I receive them...
DaveG>> having the electronic reports is important as it improves the effectiveness...
DaveG>> of our meetings by letting member prepare for the meeting and ...
DaveG>> provides an archive of our efforts. ...
DaveG>> Let us proceed quickly through the Information Agenda, if you ...
DaveG>> you have no comments beyond what you have said in the supplied report ...
DaveG>> please just hit 'N' when I call on you and members if you have questions ...
DaveG>> about the written report enter 'Q' or 'C' when I mention the report.
DaveG>> Any Q/C on procedure?
DaveG>> OK...
DaveG>> Referring to the numbers on the Information Agenda section...
DaveG>> Item 1. Director's report
DaveG>> DickR -- any comments at this time?
DickR>> Sorry...
DickR>> I am still working on it and I'll send it...
DickR>> prior to our Jamaica meeting...
DickR>> as you know a lot is going on at the IEEE BoD level...
DickR>> and I hope to include the latest info in my report for...
DickR>> your information.
DaveG>> Thank you. Q/C?
DaveG>> 2. Director Elect's Report
JimH>> Just one comment - please be sure to let Jim Beall know if you are willing to service on a R3 Committee next year and if so, which committee(s) you would be most interested in working on.
DaveG>> Thanks, Q/C?
DaveG>> Item 3. Secretary's Report -- N, Q/C?
DaveG>> Item 4. Treasurer's Report?
CharlesH>> Incomplete. Will have draft budget for Jamaica.
DaveG>> Thank you. Q/C?
DickR>> c
DaveG>> GA DickR
DickR>> Charles where is the Fincom meeting in Jamaica ?
DaveG>> GA CharlesL
DaveG>> Ooops CharlesH
CharlesH>> I thought we agreed at the bar for breakfast
DaveG>> Thank you. Q/C?
DickR>> 10-4 <G>
DaveG>> I believe it is set for 7am Saturday.
DaveG>> I have not received a Past Director report...
DaveG>> I have not received an Awards & Recognition report ...
DaveG>> but we did receive a 'change of address' and a reminder to ...
DaveG>> submit nominations for R3 Awards. Q/C?
DaveG>> Communications
BillR>> N
DaveG>> Q/C?
DaveG>> Archive management.
CharlesL>> N
DaveG>> Q/C?
DaveG>> Electronic Communications ...
DaveG>> N
DaveG>> Q/C?
DaveG>> Newsletter.
ChipD>> n
DaveG>> Q/C?
DaveG>> Public Information.
DaveG>> Lee?
Lee>> The PI committee has been working on assembling tools, process...
Lee>> to support R3 members as they communicate the good deeds of their...
Lee>> respective IEEE entities
DaveG>> Thank you. Q/C?
Lee>> Oh, I didn't think my position could vote.
Lee>> Yes.
DaveG>> (It does not), is there something wrong with the documentation.
DaveG>> ?
Lee>> N
DaveG>> Thank you. Any other Q/C?
DaveG>> Webmaster, ChipD.
ChipD>> N
DaveG>> Q/C?
DaveG>> Conferences, CharlesL.
CharlesL>> Just remember to set calendars...
CharlesL>> Southcon in Orlando, Jan 16-17, 2002...
CharlesL>> SoutheastCon in Columbia April 5-7, 2002.
DaveG>> Thank you. Q/C?
DaveG>> There is no 2001 report...
DaveG>> There is a 2002 report... any q/c on it?
JimH>> q
DaveG>> GA JimH
JimH>> has 2001 closed its books?
CharlesL>> y
DaveG>> Thank you CharlesL. Other Q/C?
DaveG>> SoutheastCon 2003 has no report...
DaveG>> Southeastcon 2004, ChipD.
ChipD>> N
DaveG>> Q/C?
DaveG>> Southcon, JimB or JimH.
DaveG>> JimB?
JimB>> Southcon 2002 is alive and we hope well. Time will tell
DaveG>> Thank you. JimH?
JimH>> Nothing to add at this time.
DaveG>> Thank you. Q/C?
DaveG>> Educational Activities, Atef.
Atef>> N
DaveG>> Q/C?
DaveG>> Finance Committee, CharlesH
DaveG>> .
CharlesH>> The Finance Committee has several items to...
CharlesH>> discuss on Saturday. We may have action items.
DaveG>> Thanks. Q/C?
DaveG>> Membership Development has a report. Q/C?
DaveG>> PAOC, don.
don>> I would like to ask that you encourage sections without PACE...
don>> reps to assign a PACE rep.
DaveG>> Thanks. Q/C?
DaveG>> Career Activities, CharlesL.
CharlesL>> N
DaveG>> Q/C?
DaveG>> PACE has no separate report...
DaveG>> USAB Employment Assistance has no separate report...
DaveG>> N&A, JimB.
JimB>> Just to send me suggestions for 2002 cmt chairs
DaveG>> Thank you. Q/C?
DaveG>> Strategic Planning filed a report -- Q/C?
DaveG>> Student Activities, bwalcott.
bwalcott>> I'm working on a survey of our student branches as to their ability/willingness to travel to Southeastcon 2003. Hope to have some preliminary results for us to discuss in Jamaica.
DaveG>> Q/C?
JimH>> q
DaveG>> GA JimH
JimH>> Do you think we will have the results of the survey at the mtg in Jamaica?
bwalcott>> I hope that we can have some preliminary feedback, Jim
DaveG>> Thanks. Other Q/C?
DaveG>> bwalcott: are you coming?
bwalcott>> Can't do Friday...I am presenting to the Dean's Advisory committee all day
bwalcott>> (and dinner)
bwalcott>> Plan to be there Saturday morning
DaveG>> 10-4. You may wish to send the preliminary results by e-mail ...
DaveG>> the ExCom or to selected folks so that we can talk in the morning...
DaveG>> while you are arriving, with the Jamaican representatives...
DaveG>> CharlesL, you may wish to see if a few can stay around to ...
DaveG>> chat directly with Bruce in the afternoon. Q/C?
CharlesL>> 10-4
DaveG>> Thank you.
DaveG>> Any other Q/C?
DaveG>> OK...
DaveG>> I believe that moves us to the Area/Council section...
bwalcott>> c
DaveG>> GA bwalcott
bwalcott>> RSR is still in San Diego...sends regards
DaveG>> Ah, thanks. I hope she is well. ...
DaveG>> Virginia Council, no report...
DanJ>> c re:Va Council Richmond Section
DaveG>> GA DanJ
DanJ>> I forwarded a note to Dick R and Jim H. The Richmond Section is ...
DanJ>> having problems. No scheduled meetings, weak chair, etc...
DanJ>> Hope Jim H is on board.
DaveG>> He is... JimH any Q/C?
JimH>> not at this time.
DaveG>> 10-4. Other Q/C?
DaveG>> Area 3, EdO
EdO>> Area 3 report will be updated soon with just received news from the Atlanta section. That section is doing well.
DaveG>> Thanks, q/c?
DaveG>> I am sorry, I think I forgot NC Council, CharlesL.
CharlesL>> That's OK - N
DaveG>> Q/C?
DaveG>> Florida Council has a report, q/c/
DaveG>> q/c?
JimH>> c
DaveG>> GA JimH
JimH>> The Gainesville section is struggling and the chair has called ...
JimH>> a specail mtg of the excom on Nov 1st. Butch and I have been ...
JimH>> invited to attend. It seems the student branch is the most ...
JimH>> active part of the section.
DaveG>> Thanks. Q/C?
DaveG>> Area 5, no report...
DaveG>> Area 6 filed a report, Q/C?
DaveG>> SC Council, no report...
Lee>> c
DaveG>> GA Lee
Lee>> The SC Council and 4 Sections are alive and well...
Lee>> We're looking forward to supporting R3 and Southeastcon 2002
DaveG>> Thanks. Q/C?
DaveG>> Area 8 has a report, Q/C?
DanJ>> c re:Area 8 Evansville-Owensboro Suggest that they nominate the treasurer for Member Grade.
JimB>> c
DaveG>> GA JimB
JimB>> I thpught officers had to be at least member grade...
JimB>> associates can vote for section officers but not be one.
DaveG>> Thank you (and I believe JimB is right) and DanJ has a good idea...
DaveG>> JimH is this an item for you?
JimH>> I can be. I will work ...
JimH>> email Dan on this and go from there.
DanJ>> c
DaveG>> Thank you. GA DanJ
DanJ>> Glad to help.
DaveG>> Thank you . Any other Q/C?
DaveG>> Hi BobD and HaldenM, please introduce yourselves.
BobD>> Hi, all. Sorry to be late! Bob Duggan
HaldenM>> Halden Morris, Chair Jamaica Section
DaveG>> Welcome both...
HaldenM>> c
DaveG>> GA HaldenM
HaldenM>> Sorry to be late...
HaldenM>> Our section meeting just finished...
HaldenM>> Apology from Area Chair Wilfred Roberts and V Chair Devon Gayle.
DaveG>> OK, we have received the Area 9/ Jamaica Section report...
DaveG>> do you have any additional comments?
HaldenM>> not at this time Dave
DaveG>> Thank you. Any Q/C?
DaveG>> Ok, BobD has joined us and tells me that he has no ...
DaveG>> additional SPC comments beyond his report but ...
DaveG>> does anyone have any Q/C for SPC?
DaveG>> OK, we now move to the AdHoc Committees that are not...
DickR>> c
DaveG>> under one of the main committees... but first...
DaveG>> GA DickR
DickR>> Sorry but one comment for the Area/Council Chairs...
DickR>> JimH and I have just received a report on all...
DickR>> Sections and Councils concerning their bank accounts...
DickR>> many have account that do not have the proper signature cards...
DickR>> we must get them corrected on all bank accounts...
DickR>> prior to receiving the Section RAB rebates...
DickR>> I will send you the report this week so that you can...
DickR>> get those who do not comply on the ball for 2002.
don>> c
DaveG>> GA Don
don>> fyi Lexington has received two memos from HQ about this subject...
don>> to our knowledge we have all the paper work in place....
don>> but will see when you circulate the memo and or list.
DaveG>> Thanks, other Q/C?
DaveG>> OK let's move on...
DaveG>> Corporate Communications, BillHarri
BillHarri>> Please take a look at the Corporate Relations Web Community site at...
BillHarri>> https://ieeecorp.mindcruiser.com ...
BillHarri>> You can log on using "guest" for user id and for password...
BillHarri>> but you cannot post questions, upload information, etc. unless...
BillHarri>> you have an account -- I would like to get all ExCom members an account...
BillHarri>> all we need to do is send a list of names and email addresses to Marilyn Catis...
BillHarri>> What is the best way to get names & email addresses of ExCom?
DaveG>> Q/C?
BobD>> c
DaveG>> GA BobD
BobD>> Shouldn't RAB already have that info? It's also probably on the R3 website, too.
DickR>> c
DaveG>> GA DickR
DickR>> BillH if you will send me the info I'll put out ...
DickR>> a notice to the ExCom and see how many want to have accesss.
BillHarri>> cq
DaveG>> GA BillHarri
BillHarri>> Will do, DickR. I see a roster on the R3 website, but how do I get the password to read it?
DickR>> c
DaveG>> I will whisper...
DaveG>> password rather than have it in the log and thus on the web site ...
DaveG>> GA DickR
DickR>> No comment you got there first. <G>
DaveG>> 10-4.
BillHarri>> Thanks.
DaveG>> Does anyone have an objection to being auto-added?
DaveG>> OK...
DaveG>> Any other Q/C on Corp Comm?
DaveG>> E-Conferencing, BillR
BillR>> N
DaveG>> Q/C?
DaveG>> Gold Rep, no report ...
DaveG>> History, no report (although info in SPC)...
DaveG>> Hi DennisH, please introduce yourself.
DennisH>> Dennis Hartley, Jamaica
DaveG>> Welcome, we are now on Info agenda item # 22...
DaveG>> Leadership Development, no report ...
DaveG>> Region Life Member Committee, no report ...
DaveG>> Section/Chapter Coordination, JimH.
JimH>> N
DaveG>> Q/C?
DaveG>> Sections Congress 2002 (and an appology, I think I got a report...
DaveG>> so early, I goofed and did not link it in). DanJ any C?
DanJ>> Just remind your Sections that they need to set money aside to send a delegate...
JimB>> # Appears as TIKI
DanJ>> To SC'02 in October 2002. It will be in Washington, DC.
DaveG>> Thanks (and again sorry)... Q/C?
Lee>> c
DaveG>> GA Lee
Lee>> Do we know how many R3 members have proposed papers for the Sections Congress ?
DaveG>> Q/C?
DaveG>> I think the program is still under development and that information is only known to the program committee.
DaveG>> Q/C?
don>> c
DanJ>> c
DaveG>> GA don
don>> the comm got desparate and asked me to talk on a subject.
DaveG>> Great. GA DanJ
DanJ>> I sent in about 13 names of Region 3 people for several different...
DanJ>> topics. I don't know if any of them have been contacted....
BillHarri>> c
DanJ>> Don may have been one of those, though I don't recall.
DaveG>> GA BillHarri
DaveG>> (Thanks DanJ)
BillHarri>> I was contacted
DaveG>> OK. Thanks so it sounds like they are underway...
DaveG>> Q/C?
DaveG>> Special Projects, no report ...
DaveG>> Special Review Committee, Roy.
Roy>> I sent in a report on the 15th. No further comment.
DaveG>> Thanks, q/c?
DaveG>> OK, that completes the Information agenda...
DaveG>> Item 6.. I would note the schedule is on the web, as far as I know, ...
DaveG>> it includes all planned events. We will need to be efficient as ...
DaveG>> we have several things to do and have compressed the agenda to ...
DaveG>> fit members travel plans.
DaveG>> Q/C?
DaveG>> OK, are there any other items for the caucus?
DickR>> c
DaveG>> GA DickR
CharlesL>> c
don>> q
DickR>> While our Jamaica folks are on does anyone have any questions for them?
DaveG>> Q/C?
DaveG>> Hearing none, let's take Don's q before Charles C...GA Don
don>> is the other region meeting in Jam also?
HaldenM>> c
DickR>> c
DaveG>> GA DickR
DickR>> Yes Region 1 will have two people the Director and Director Elect.
DaveG>> Thanks... GA HaldenM
HaldenM>> The Jamaica Grande's transport service is "Jamaica Tours"...
HaldenM>> located at desk 8 just outside customs at the airport.
DaveG>> Thanks. Q/C?
DaveG>> And now to CharlesL (thanks for patience). GA CharlesL
CharlesL>> Hey, no prob...
CharlesL>> Sorry, we missed one action item...
CharlesL>> We have a motion from Conferences that fell through crack (until now). From Bylaws...
CharlesL>> "Student Member registration [SoutheastCon] will not exceed $10...
CharlesL>> without approval of the Region 3 Director upon...
CharlesL>> recommendation from the Student Activities Committee"...
CharlesL>> Considering that $10 comes from original 1978 bylaws...
CharlesL>> The $30 registration fee that the '02 committee wants seems about right...
CharlesL>> By Bylaws this is Dick's / Jim's deceision but they would rather get Excom OK on this.
CharlesL>> Motion is for Excom's endorsement of a $30 student fee for SoutheastCon 2002-4...
CharlesL>> This also includes life, retired, unemployed members by Bylaws.
DaveG>> OK, Q/C?
DaveG>> bwalcott: comments?
bwalcott>> c
DanJ>> c
DaveG>> GA bwalcott
bwalcott>> I don't think that $30 is out of reach of our current...
bwalcott>> student populace. I assume that we will have a discount rate for pre-registration.
DaveG>> Thank you. I suspect that is discount. GA DanJ
DanJ>> Put it on the Consent Agenda.
DaveG>> (HI Robbie, please introduce yourself).
DaveG>> Other Q/C?
Robbie>> Wilfred A Roberts
DaveG>> Any objections to adding it to consent agenda?
DaveG>> (Thanks Wilfred)
DaveG>> Hearing none, it will be added...
DaveG>> any other items for the caucus?
DaveG>> Hearing none, that concludes all items on the agenda except...
DaveG>> the closing, which we will turn to DickR for.
DaveG>> GA DickR
DickR>> Thanks to all for attending, meeting is closed, see you in Jamaica.
DaveG>> Thanks DickR, good night all!
JimH>> night all!
ChipD>> good night