DaveG>> Welcome to the caucus of the ExCom to for ...
DaveG>> our first meeting of 2002 under the leadership of Director Howard. ...
DaveG>> At his request, I am serving as your meeting ...
DaveG>> facilitator. The purpose of this caucus is to discuss things ...
DaveG>> prior to our official meeting for the purpose of informing members, ...
DaveG>> discovering where more information is needed, to build consensus, ...
DaveG>> and to ensure that our official meeting is productive and effective. ...
DaveG>> This is a pre-meeting so no official actions will be taken. ...
DaveG>> We will go till around 11pm EST tonight and meet again on the 16th...
DaveG>> to complete the agenda if necessary. We have many items so please...
DaveG>> try to type ahead of being recognized whenever practical. ...
DaveG>> Our agenda is on the web at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2002-01/agendas.html
DaveG>> -- you may want to "hit refresh" if your copy is "old" as some changes...
DaveG>> were made right before the start of the meeting. ...
DaveG>> What I would like to do first is have eveyone say their name ...
DaveG>> into the channel. That way we will have a log of names versus nicknames...
DaveG>> So for example: Dave Green, Secretary / ECC ...
DaveG>> (You don't have to wait your turn for this but just do it. Now)
JimH>> Jim Howard, Director
don>> Don Hill, Conference chair
PatD>> Pat Donohoe, Educational Activities Chair
CharlesH>> Charles Hickman, Treasurer
JohnT>> John R. Twitchell, ARC
ReedT>> Reed Thompson, SPC member
BobD>> Bob Duggan, SPC Chair
ChipD>> Chip Dawson , NC Council Chair, Webmaster
Lee>> Lee Stogner, Membership Development
ChipD>> MArvin Neiditz, Newsletter Editor
BillHarri>> Bill Harrison, Director-Elect
SeanH>> Sean Haynes, VA Council Chair, PAOC Chair
DickR>> Dick Riddle Past Director.
CharlesL>> Charles Lord, Leadership Development Chair
BillR>> Bill Ratcliff Communications Committee Chair
DaveG>> Roy is Roy Harris (Special Review) and having a bit of comm trouble I guess...
DaveG>> We will use our protocol of asking for recognition to ...
DaveG>> speak by sending "C" for comment or "Q" for question into ...
DaveG>> channel and I will recognize you. Note the use of the "..." ...
DaveG>> to imply that my thought continues on the next line. ...
DaveG>> You end a line with a "." or "?" when done and the facilitator ...
DaveG>> will resume 'control'. ...
DaveG>> The proposed agenda is located at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2002-01/agendas.html#Caucus ...
DaveG>> At this time, I would like to invite Director Howard to ...
DaveG>> make any comments he would like to... GA (Go Ahead) JimH.
JimH>> First, let me think you for attending tonight ...
JimH>> with everyones busy schedules, it is very hard to get us ...
JimH>> all together.
DaveG>> Thanks Jim...
DaveG>> Does anyone have any changes or additions to the agenda? Q/C?
DaveG>> Hi Anonymous, (Chris) please Identify yourself to the group...
DaveG>> and if you can, please modify your display name.
DaveG>> Hi Chris, please give your full name and title.
Chris>> Hello everyone. Chris Hardy, Area 3 Chair
DaveG>> Thanks Chris and welcome, we are just starting the agenda...
DaveG>> The consent agenda for our face-to-face meeting has ...
DaveG>> * approval of the minutes ...
DaveG>> * approval of the travel policy (no change but mileage automatically ...
DaveG>> changes)...
DaveG>> * receipt of the reports on the information agenda...
DaveG>> Does anyone have any objections or questions about these items ...
DaveG>> on the consent agenda? Q/C?
DaveG>> Hearing none, we will leave the consent agenda as is....
DaveG>> we may choose to add to it tonight based on observing ...
DaveG>> consensus on action items...
DaveG>> At this point....
DaveG>> let us walk through the action agenda and discuss the items ...
DaveG>> in the order they are on that agenda...
DaveG>> . Approval of 2002 Budget (Finance Committee) ...
DaveG>> CharlesH any comments you would like to make on this? GA CharlesH
CharlesH>> One change to budget...
CharlesH>> B-4.64 Training Workshops increased ...
CharlesH>> from $4000 to $6000.
DaveG>> Any Q/C on the budget?
don>> c
DaveG>> GA don
don>> Charles, do you have $6k Huntsville seed money in the budget?
CharlesH>> Yes
don>> thanks
DaveG>> Other Q/C?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> The $6000 is listed as a loan.
DaveG>> 10-4. Other Q/C?
DaveG>> hearing none, shall we move this to consent agenda or leave on ...
DaveG>> action agenda?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> Recommend Consent.
DaveG>> Any objections?
DickR>> no
DaveG>> Hearing none, I will move it there...
DaveG>> Approval of Awards (Awards & Recognition Committee) ...
DaveG>> this is probably an executive session item where ...
DaveG>> the members will be asked to approved the listed awards...
DaveG>> I understand JohnT will have 3 and Don will have one. JohnT ...
DaveG>> any comments? GA JohnT
JohnT>> Some of you, and you know who you are, have not turned in your award recommendations....
JohnT>> So the Teller's committee will have to meet Saturday morning. Executive session is a good assumption at
JohnT>> least until then.
DaveG>> OK. Don any comments? GA don
don>> PAOC has one nomination for an award....since the nominee is present, we will forgo the...
don>> actual naming.
DaveG>> OK, any Q/C on awards for Saturday action?
DaveG>> hearing none...
DaveG>> Approval of 2002 Strategic and Operational Plan ...
DaveG>> this has been approved by 2001 Excom and is being submitted to...
DaveG>> the new ExCom for approval as well. Any comments BobD?
DaveG>> (GA BobD)
BobD>> No. It was approved in Jamaica by ExCom ...
BobD>> and is being presented to the 2002 ExCom for its endorsement.
DaveG>> Q/C?
DaveG>> Any objections to placing on consent agenda?
DaveG>> (Hi ButchS, please introduce yourself and position)
ButchS>> I finally got in - Butch Shadwell - Sections Congress Co-Coordinator
DaveG>> Thanks and welcome.
DaveG>> Hearing no objections, we will move this to the consent agenda...
DaveG>> Next ...
DaveG>> 1d. Endorsement of Region 3 Bylaws as modified ...
DaveG>> This too has been approved by last year's excom in async vote (a first!) ...
DaveG>> and submitted for endorsement. Comments BobD?
BobD>> The revised ByLaws were approved 12/15. ...
BobD>> The Region Committee is slated to approve them at CESon 2002.
BobD>> SECon, that is.
DaveG>> (Southeastcon 2002)... Q/C?
DaveG>> These have been distributed by e-mail to ExCom members...
DaveG>> any objection to placing on the consent agenda?
BobD>> I so recommend.
DaveG>> Having been recommended and hearing no objections, done...
DaveG>> Next, Approval of Region 3 Operations Manual ...
DaveG>> this has been distibuted but was not approved by last ...
DaveG>> years ExCom and the ExCom is the approval group I believe...
DaveG>> It too has been distributed by e-mail to ExCom members...
DaveG>> Comments BobD?
BobD>> The revised Ops Manual was sent to ExCom on 1/7. I hope the ExCom will approve ...
BobD>> the revised Ops Manual which is available in PDF format on the Web.
DaveG>> Q/C?
DaveG>> Any objections to placing this on the consent agenda?
BobD>> I so recommend.
DaveG>> having been recommended and hearing no objections...
DaveG>> Region 3 Travel policy for SoutheastCon 2003 ...
DaveG>> This is an item that I believe will require action but it is probably ...
DaveG>> being introduced tonight for discussion followed by action later...
DaveG>> Don, would you introduce this item? GA don
don>> Last week we met in econf to discuss how the fund travel...
don>> Dave you may have the final recommendations from the notes of last week.
DaveG>> Well the issue is how to fund region participation and I believe...
DaveG>> the results of the ad hoc group were to recommend that ...
DaveG>> the Region funding be capped at $25K over what is ...
DaveG>> normally spent funding Southeastcon particpation by ...
DaveG>> PACE, ExCom, Region Committee, and Students. ...
DaveG>> The student funding would be flat and the other funding...
DaveG>> detail has not yet been elaborated. I believe ...
DaveG>> the group wanted to show these results to the ...
DaveG>> ExCom and get some feedback before elaborating details ...
DaveG>> further. Is this about it don?
don>> Dave, those are excellent recollections....
DaveG>> (Hi JimB, please state your name and position)
don>> Bruce W had ideas for students; we made assumptions for PACE; etc.
DaveG>> Q/C?
don>> c
DaveG>> GA don
don>> Today, I priced a charter plane from ATL to MBJ at $400-500 per seat.
DaveG>> OK. Q/C?
JimB>> Hi I am the senior Southcon Director from Region 3
DaveG>> Thanks Jim Beall.
DaveG>> Q/C on funding for Southeastcon 2003 in Jamaica?
DickR>> c
DaveG>> GA DickR
DickR>> Don is the plan on the spredsheet which option?
don>> I will prepare a price summary by Sat.
DickR>> 10-4
DaveG>> Other Q/C/
DaveG>> other Q/C?
DaveG>> Hi Eric, welcome thanks for your patience in trying to get here...
DaveG>> please give your full name and position.
Eric>> Hello Everyone,
Eric>> Eric S. Ackerman, Florida Council Chairman
DaveG>> Thanks and welcome...
DaveG>> we are on item 11f on the agenda at ...
DaveG>> https://ewh.ieee.org/reg/3/excom/meetings/2002-01/agendas.html (in action section)...
DaveG>> discussing travel policy to get to the Southeastcon in Jamaica...
DaveG>> Q/C from anyone?
DaveG>> Hi BrianS, please introduce yourself (name & position)
BrianS>> Brian Skelton, Alabama/Mississippi Area Chair
DaveG>> Thanks and welcome...
DaveG>> don...
DaveG>> could you distribute a bit of the background info by Wednesday
DaveG>> assuming we ...
DaveG>> meet that night and we could retouch on this subject? GA Don
don>> yes.
DaveG>> Thanks. If you want me to post something to the web let me know...
DaveG>> let's leave this tonight and get more info to folks.. OK?
DaveG>> 11g. Credit Card Processing Account for Southeastcon ...
DaveG>> https://ewh.ieee.org/reg/3/excom/private/cc2002-01-action-item.txt ...
DaveG>> Charles Lord and Don Hill bring this to us. CharlesL would ...
DaveG>> you like to introduce it?
CharlesL>> Thanks Dave...
CharlesL>> In past years we have paid various entities $$ to process our credit cards for SoutheastCon...
CharlesL>> We are able to get a merchant acct that allows us to do this direct and deposit money straight to the banking acct...
CharlesL>> It carries some implied risk in that we (R3) are responsible for the charges applied to the credit cards...
CharlesL>> but under proper controls will allow us tighter fiscal control on the SoutheastCon cash flow year/year.
DaveG>> Don == any comments?
don>> CharlesL has found a favorable cc processor and I think we should endorse it's use.
DaveG>> Thanks. I believe this is effectively a motion to allow the ...
DaveG>> conference committee to proceed on this path (when we have...
DaveG>> an official meeting)... Q/C?
CharlesH>> q
DaveG>> GA CharlesH
CharlesH>> Do you have a comparison of $$$ spent by other...
CharlesH>> SoutheastCons for this service compared...
don>> c
CharlesH>> To the new process?
DaveG>> MGB - please identify yourself and give your position.
DaveG>> GA don
don>> I ran CharlesL processing costs against SEC99 cc costs and CharlesL's were better.
DaveG>> Thanks.. Other Q/C?
MGB>> This is Marilene Baker, SC Council Chair - sorry I don't know quite what to do.
DaveG>> You did it great! Welcome Marilene! we are on item 11g of the ...
DaveG>> agenda at https://ewh.ieee.org/reg/3/excom/meetings/2002-01/agendas.html ...
DaveG>> Q/C from anyone?
DaveG>> Are we comfortable moving this item to the consent agenda? (Any objections?)
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> Yes,
CharlesH>> Iwould like further discussion.
ButchS>> # Appears as TIKI
DaveG>> OK. Do you wish to do so now or confer off-line and in Atlanta?
CharlesH>> I prefer Atlanta.
DaveG>> OK. Anyone can move an item to such so that is what we will do...
DaveG>> 11h. The ExCom to receive the Special Review Committee's Report covering it's review of MDC and the 2000-1 MDC Chair's response.
DaveG>> This is a review and its response (links on agenda page)...
DaveG>> Roy, do you wish to make any comments?
DaveG>> Roy may be having connection problems...
DaveG>> He says (through a back channnel) I hope we can approve this as accomplished
DaveG>> ButchS: would you like to make a comment?
ButchS>> I think the report was insightful and should be accepted.
DaveG>> Thanks. Q/C?
DaveG>> Any objection to placing this on the consent agenda?
DaveG>> hearing none...
DaveG>> 11i. The ExCom to endorse the merging of the Oak Ridge and East Tennessee Sections into the East Tennessee Section. ...
DaveG>> JimH would you like to introduce this?
JimH>> sure ...
JimH>> These sections have requested to become one section ...
JimH>> in order to better serve the members needs in that area ...
JimH>> They sent me a note with the request and I have asked ...
JimH>> for input from the SPC about it and that input thusfar ...
JimH>> has been postive with regards to moving ahead with the merger ...
JimH>> as such, i would like to request the excom approve this ...
JimH>> merger at sat meeting.
DaveG>> Thanks, Q/C?
DaveG>> Any objection to putting this approval on the consent agenda?
BobD>> I so recommend.
DaveG>> And so it shall be... <G>...
DaveG>> This concludes the action agenda review...
DaveG>> we have moved all items to the consent agenda EXCEPT ...
DaveG>> items 11b, 11f, and 11g. It is the right of all voting ExCom ...
DaveG>> members to ask to remove other items from the consent ...
DaveG>> agenda at the meeting on Saturday prior to the ...
DaveG>> approval of the consent agenda. Q/C?
DaveG>> Let's move to the discussion agenda now...
DaveG>> 12a. 2002 Fall Excom Meeting ...
DaveG>> JimH would you like to make any comments about this?
DaveG>> GA JimH
JimH>> sure ...
JimH>> I am looking forward to seeing you all on saturday and to ...
JimH>> getting a good start on a very busy year for the region ...
JimH>> we have a lot of information to share with each other ...
JimH>> and I hope each of you will benefit greatly from attending ...
JimH>> see you there.
DaveG>> I think I confused you Jim...
DaveG>> we are on 2002 Excom meeting plans for Fall (in conjunction with Sections Congress).
JimH>> sorry dave, ...
JimH>> on excom in conjunction with sc02 we will need ...
JimH>> to get all the sections working toward making sure they ...
JimH>> have a representative there. In the mean time, I will be working ...
JimH>> with HQ to try to find a good inexpensive hotel for the ...
JimH>> the excom mtg - in fact HQ is already working on this ...
JimH>> and should have some preliminary data for us soon. Please ...
JimH>> block your calenders for this meeting. Thanks, Jim.
DaveG>> Thanks. Q/C?
ButchS>> Q
DaveG>> GA ButchS
ButchS>> Will Excom members who are not Section Reps be funded to Sections Congress?
don>> q
DaveG>> JimH, do you want to answer ButchS or get all questions?
JimH>> butch's will be fine.
DaveG>> GA then (or is the answer the issue is being explored?)
JimH>> This will be considered a normal excom mtg ...
JimH>> and if the hotel, travel, etc. expensive can be worked out ..
JimH>> we would treat is just like a normal excom. we are still ...
JimH>> working on the details, but will get more info to you ...
JimH>> as time progresses.
DaveG>> Thanks. GA don
ButchS>> c
don>> JimH, will we meet before or after SC02?
JimH>> Present plans ...
JimH>> call for meeting the thursday before, but again, HQ is trying ...
JimH>> to work out the details. Just so you know, many of the Regions ...
JimH>> will be having similar meetings at SC.
DaveG>> GA ButchS
ButchS>> I think there is a $260 registration fee to cover meals at Sections Congress ...
ButchS>> I also got an email to from Tracy H that we meet on the 17th.
DaveG>> Thanks. Q/C?
DaveG>> 12b. Section Survey ...
DaveG>> JimH: GA
JimH>> BillHarri, would you like to cover this?
BillHarri>> GA, Jim
JimH>> A web Section survey has been developed for the Region's ...
JimH>> Sections to complete. It is very quick and several of the ...
JimH>> excom members have already tried it. Dave has included ...
JimH>> a link to it in the agenda for you to try, and we would ...
JimH>> like to get all the sections to complete it before SEC02.
DaveG>> Q/C?
BillHarri>> c
DaveG>> GA BillHarri
BillHarri>> Then I will work with JimH to develop responses and follow up as needed.
DaveG>> Hi HaldenM, please identify yourself and your position.
HaldenM>> Hi All, sorry to be this late. R3 Area 9 Chair
DaveG>> Thanks Halden Morris. And thanks BillHarri. OTher Q/C?
DaveG>> OK, 12c. Annual Section Reports... BillHarri is this yours?
BillHarri>> Again, I will take direction from JimH...
BillHarri>> and work with Annual Section Reports.
DaveG>> Thanks. JimH would you like to make any comments?
JimH>> sure ...
JimH>> The deadline is rapidly approaching for the Sections to have ...
JimH>> their reports in for the 10% rebate - please try to get the ...
JimH>> word out and let them know they can get assistance from the region ...
JimH>> should they need it.
DaveG>> Q/C?
DaveG>> 12d. Sections Congress 2002 & Region ...
DaveG>> I think this item is a bit of a duplicate with item 12a although there...
DaveG>> is also the subject of funding the sections...
DaveG>> https://ewh.ieee.org/reg/3/excom/meetings/2002-01/sc-coord.txt ...
DaveG>> is both the coordinators report and the draft of the funding...
DaveG>> proposal. Jim or ButchS would you like to make any comments?
DaveG>> GA ButchS
DaveG>> He must be away. JimH -> any comments?
JimH>> just a couple...
JimH>> please make sure your section, and all Sections you come in ...
JimH>> contact with, are planning to send a representative to SC02. The ...
JimH>> funding, i don't believe, has been finalized, but they are ...
JimH>> working on it, however each section should have been ...
JimH>> setting aside money for SC for the last 3 years (I hope). ....
JimH>> please contact DanJ or ButchS for more details or if you have ...
JimH>> any questions about the upcoming SC.
DaveG>> Thanks. The report also states that this will be an action item in April's meeting series. Q/C?
DaveG>> Moving on ...
DaveG>> 12e. Sections Congress 2005 GA JimH
JimH>> OK ...
JimH>> SC05 will be held in region 3 in the Fla. W. Coast Section. ...
JimH>> I have been asked to submit a nomination from the region to chair ...
JimH>> SC05 and am working on that at this time. Please start ...
JimH>> speading the word about this important event coming to our ...
JimH>> region.
DaveG>> Q/C?
DaveG>> 12f. N&A Committee Seeking Nominations ... GA DickR
DickR>> I will be asking the Region....
DickR>> Section members to nominate folks for the Region ExCom positions ....
DickR>> as well as for other IEEE positions after our ExCom meeting ...
DickR>> next week.
DaveG>> Q/C?
DaveG>> 12g. Leadership Development Training Plans CharlesL ...
DaveG>> https://ewh.ieee.org/reg/3/excom/meetings/2002-01/ldc-plans.txt ...
DaveG>> GA CharlesL
CharlesL>> Thanks...
CharlesL>> The idea is a departure from the old traditional LD workshop...
CharlesL>> particularly since we will have new section, area/council. and region folks...
CharlesL>> we put a two-hour training session between the committee meetings and the excom / Region committee meetings...
CharlesL>> at the series at SoutheastCon in April. The discussion is (1) do we support this idea and (2) what topics?...
CharlesL>> I have suggested some in my posting.
DaveG>> Q/C?
DaveG>> Don, do you see any issues regarding meeting space/timing?
JimB>> c
DaveG>> GA JimB
ButchS>> c
don>> let me check.
DaveG>> GA JimB
JimB>> At this time or year the attendees will need to get what to do and who to contact info.
SeanH>> c
DaveG>> Thanks. GA ButchS
ButchS>> I think the shorter format lends itself to a video taped version that we could send out to the areas.
DaveG>> OK. GA SeanH
SeanH>> Remember that we also approved the GOLD Leader Training during SEC this year.
SeanH>> Maybe we could work the 2 together somehow?
DaveG>> Q/C?
DaveG>> Sean, have you talked with Joey on this?
SeanH>> I told her about it in Jamaica, but we haven't started anything on it yet.
DaveG>> 10-4. Other Q/C on original item of training, I think Charles is looking ...
DaveG>> for any strong yea/nay information tonight so he can...
DaveG>> take appropriate action within his committee. Q/C/
DaveG>> Q/C?
don>> c
DaveG>> GA don
don>> I think George McClure's concepts from the PACE training is a good starting point...
don>> not the specifics, but the concepts.
DaveG>> Thanks. Other Q/C?
DaveG>> OK, sounds like good ideas and a need to begin coordination ...
DaveG>> of the R3 schedule at Southeastcon. Let's work this offline and...
DaveG>> have a plan by Saturday for how to proceed -- OK?
CharlesL>> OK here
DaveG>> Thanks. That concludes the Discussion agenda...
DaveG>> at this time, I would like to poll members...
DaveG>> I know a few of you can not particpate Wednesday. If you are in that...
DaveG>> situation, please say "Y" into the channel now.
JimB>> y
Eric>> y
DickR>> y
PatD>> Y
BrianS>> Y
SeanH>> Y
DaveG>> OK...
BrianS>> (may be ablet to participate by 9pm CST.)
DaveG>> what I would like to do is ask each to quickly make any comments about their reporting items and take any Q/C from group. Members, if you have a Q/C please enter it as soon as item mentioned. ...
DaveG>> JimB -> do you have comments you would like to make about Southcon?
JimB>> not now maybe sat
DaveG>> Q/C?
DaveG>> DickR -> any comments about your items?
DickR>> No not at this time.
DaveG>> Q/C?
MGB>> c
DaveG>> GA MGB
MGB>> I'll be bringing...
MGB>> a report from SoutheastCon...
MGB>> from Nancy Gunderson.
DaveG>> On Wednesday?
MGB>> No, on Saturday.
DaveG>> OK. Thanks...
DaveG>> Eric -> any comments at this time?
Eric>> No, Looking forward to seeing everyone in Atlanta.
DaveG>> Q/C?
DaveG>> Thanks Eric... PatD -> any comments at this time?
PatD>> no
DaveG>> Q/C for patD?
DaveG>> BrianS -> any comments at this time?
BrianS>> no comments
DaveG>> Q/C for BrianS?
DaveG>> SeanH: any comments at this time?
SeanH>> No
DaveG>> Q/C for SeanH?
DaveG>> OK, thanks for everyone's patience and participation ....
DaveG>> we will continue with the information agenda Wednesday and...
DaveG>> any other discussion items brought then... Jim H would you suspend the meeting till then with any comments you wish to make?
JimH>> see you all Wednesday night.
ButchS>> I can not attend on Saturday. I have been very ill and am behind on everything. I am actively pursuing the names of...
ButchS>> Sections Congress reps from all section in the southern part of the region.
DaveG>> That's succinct Jim. Thanks ButchS. Good night everyone.