DaveG>> Welcome to the first EXCOM meeting of 2001 under the leadership ...
DaveG>> of Director Dick Riddle. At his request, I am serving as your ...
DaveG>> meeting facilitator. This is a formal meeting potentially with votes ...
DaveG>> and an executive session. We will have both a log (except for the ...
DaveG>> executive session) and minutes. ...
DaveG>> On our https://www.ewh.ieee.org/reg/3/excom/meetings/2003-01/agendas.html ...
DaveG>> we have the procedures that we will use for voting, executive ...
DaveG>> sessions, and the roster under item 2 of the agenda has an ...
DaveG>> asterisk for each voting member EXCEPT our director, past director ...
DaveG>> and director-elect who also have a vote.
DaveG>> Hi RoyH
RoyH>> Hello
CharlesL>> point of order
DaveG>> GA CharlesL
CharlesL>> Director Riddle?
BobD>> 2001?
DaveG>> Yep, cut&paste got me ... <G> sorry. Director howard/ 2003.
DaveG>> Sorry. Hi George
George>> Hello!
DaveG>> What I would like to do first is have eveyone say their name ...
DaveG>> into the channel. That way we will have a log of names versus nicknames...
DaveG>> So for example: Dave Green, Secretary / ECC ...
DaveG>> (You don't have to wait your turn for this but just do it. Now)
CharlesL>> Charles Lord - Leadership Development
JimH>> Jim Howard, R3 Director
BobD>> Bob Duggan, SPC Chair
don>> Don Hill, Conference Comm
CharlesH>> Charles Hickman, Treasurer
PatD>> Pat Donohoe / Educational Activities Chair
bwalcott>> Bruce Walcott, RSAC
BillHarri>> Bill Harrison, Director-Elect
George>> George McClure - PACE Coordinator
BillR>> Bill Ratcliff, Communications Committee Chair
RoyH>> Roy Harris Special Review
Lee2>> Lee Stogner, Membership Development
JohnT>> John Twitchell
ButchS>> Butch Shadwell Sections Congress Co-Coordinator, Newsletter Project
DaveGeer>> Dave Geer, VA Council Chair
ThomasB>> Thomas Bellarmine
DickR>> Dick Riddle Past Director
JohnT>> John Twitchell ARC Chair
trishd98>> Trish Davis - RSR Rep
JimB>> James Beall
ChipD>> Chip Dawson , NC Council Chair, R3 Web master, Southeastcon 2004 Co Chair
Jamaica>> Devon Gayle, Section Chair; Representing Halden Morris, Area 9 Chair
DaveG>> Hi BrianS (please introduce yourself, name & position)
BrianS>> Brian Skelton, Area 6 Chair
DaveG>> We will use our protocol of asking for recognition to ...
DaveG>> speak by sending "C" for comment or "Q" for question into ...
DaveG>> channel and I will recognize you. Note the use of the "..." ...
DaveG>> to imply that my thought continues on the next line. ...
DaveG>> You end a line with a "." or "?" when done and the facilitator ...
DaveG>> will resume 'control'. ...
ThomasB>> Thomas Bellarmine, ARC vice chair
DanJ>> Dan Jackson, Sections Congress Co-Coordinator
DaveG>> Again, the proposed agenda is located at ...
DaveG>> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-01/agendas.html...
DaveG>> Congratulations to our Director on starting his new job and ...
DaveG>> At this time, I would like to invite Director Howard to ...
DaveG>> make any comments he would like to... GA (Go Ahead) JimH.
JimH>> Thanks Dave, and welcome everyone to tonights meeting ...
JimH>> I want to wish everyone a Happy New Year and to thank you for ...
JimH>> volunteering to continue your work with our Region. Also thanks for ...
JimH>> being a part of this meeting tonight. With that, I would like ...
JimH>> to move forward on the agenda - back to you Dave.
DaveG>> Thanks JimH... Hi Eric/JoeyD, please introduce yourself -- name, position
JoeyD>> Hi everyone, and Happy New Year! Joey Duvall, GOLD Cmte Representative
DaveG>> Hi JohnP, please introduce yourself (name, position)
JohnP>> John Parr, Area 8 Chair. Good Evening--sorry I'm late.
DaveG>> welcome....
ChipD>> c
DaveG>> GA ChipD
Eric>> Eric Ackerman - Chair Florida Council
DaveG>> (welcome Eric)
ChipD>> MArvin Neiditz has joined me , Newletter chair
DaveG>> Thank you and welcome Marvin!
DaveG>> Awards & Recognition Chair John Twitchell has a reminder to make to
DaveG>> the group, please go ahead JohnT.
JohnT>> I will be very quick.....
JohnT>> The Awards and Recognition Committee strongly urges the Area/Council Chairs to return their evaluations of the nominees for the various Region 3 awards no later than Tuesday. Otherwise, the ARC Teller’s Committee will use whatever votes are returned to prepare a recommendation for Wednesday’s EXCOM meeting, and your Area/Council will loose its voice in the process if their evaluation is not prepared. It is particularly important to meet th
JohnT>> Those of you who have not turned in your, you know who you are!!!!thanks, Dave.
DaveG>> I think "meet this deadline" is the missing text. Q/C?
DaveG>> Thanks JohnT.
DaveG>> The first item (#2) on the agenda is the approval of the appoinments to this ...
DaveG>> committee. Let's vote it in so we are legal. All in favor (who are voting members) ...
DaveG>> of the appointments please say "Y" (opposed "N", abstaining "A"). Vote now.
DaveG>> Y
BobD>> Y
bwalcott>> y
BillHarri>> y
ChipD>> y
CharlesH>> y
Eric>> y
don>> y
JohnT>> y
BillR>> Y
DickR>> Y
JohnP>> y
trishd98>> y
PatD>> y
Lee2>> Y
BrianS>> Y\
DaveG>> Motion carries, we have an ExCom and related appointees.
DaveG>> Item 4 is the consent agenda...
trishd98>> they just introduced all of the girls
DaveG>> approval of the consent agenda is the same as ...
DaveG>> approving the actual motion on the agenda. Any voting member ...
DaveG>> can request that an item be removed from the consent agenda (to the ...
DaveG>> action agenda). Does anyone wish to remove any item from the ...
DaveG>> consent agenda -- it includes the minutes of the Nov meeting, ...
DaveG>> the Travel policy for 2003 (unchanged), receipt of the reports, and ...
DaveG>> approval of the 2003 Budget (updated and distribute) and Strategic Plan (as in Nov). Q/C?
BillR>> Q
DaveG>> GA BillR
BillR>> Charles H=> are there any changes since you sent out the spreadsheet?
CharlesH>> At your request, I added $2000 to B-5.69b.
DaveG>> Any requests to remove any items from Consent agenda?
DaveG>> Hearing none...
DaveG>> Please vote Y/N/A where Y is approving consent agenda.
BobD>> Y
CharlesH>> y
DickR>> Y
ChipD>> y
JohnT>> y
PatD>> y
don>> y
BrianS>> Y
Lee2>> Y
bwalcott>> y
trishd98>> y
BillR>> Y
JohnP>> y
BillHarri>> y
DaveG>> (Hi SeanH)
trishd98>> but, who wouldn't go for a halfway decent looking guy with $50 M
Eric>> y
ButchS>> I'm watching too Trish.
trishd98>> lol
DaveG>> Perhaps this should be in the #ieee3-hallway <G>?
DaveG>> OK, the consent agenda is approved ...
DaveG>> Any additions / changes to the remainder of the agenda ? ....
DaveG>> we will be skipping over one of the action items tonight ...
DaveG>> (Awards) and come back to it Wednesday. We will also call ...
DaveG>> on our members who won't be here on Wednesday to get to ...
DaveG>> their items tonight. Q/C?
George>> Q
DaveG>> GA George
DaveG>> GA George
George>> The PACE training occurs at the Seattle workshop. Then, right away, we have another PACE training session in Jamaica. I saw budget for only one. What am I missing?
DaveG>> CharlesH -> do you have a quick answer? If not, we can cover this later?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> The IEEE-USA funds cover the Region meetings such as...
CharlesH>> Jamaica. The other sessions such as Seattle are..
CharlesH>> covered partially by the Region, but also by other...
CharlesH>> IEEE-USA funds.
SeanH>> C
DaveG>> GA SeanH
SeanH>> Depending on the number of participants, the IEEE-USA funds should cover everyone to go to Seattle.
SeanH>> ...
SeanH>> However, we need to make it clear that if Section doesn't send a PACE...
SeanH>> Representative to Seattle, they CANNOT send one to Jamaica (unless there are extraneous...
SeanH>> circumstances).
DaveG>> Thanks.
George>> C
DaveG>> Hi MarileneB (please introduce yourself -- name /position.)
MarileneB>> Hello, this is Marilene Baker, SC Council Chair.
DaveG>> Thanks! George, you have the last comment till we get to this in the not-yet approved agenda..
DaveG>> GA George
George>> Okay- just wanted to point out that the Jamaica meeting is only a week after the Seattle meeting. So it would appear that providing training both places is superfluous.
DaveG>> 10-4. ...
DaveG>> Any additions / changes to the agenda?
DaveG>> Any objections to accepting the agenda as approved?
DaveG>> OK, we have an agenda.
DaveG>> Item 6. Directors Comments -> GA JimH
JimH>> No additional comments.
DaveG>> Q/C?
DaveG>> Item 7 -> Past Director -> GA DickR
DickR>> No comments at this time.
DaveG>> Thanks. Secretary's report -> Thanks everyone for your reports -- I know ...
DaveG>> this was a quick "cycle". If you still have a report to submit, please ...
DaveG>> feel free to send it in and I will post it. Q/C?
DaveG>> Item 9 Treasurers Report -> GA CharlesH
CharlesH>> Budget for 2003 also shows income and disbursements...
CharlesH>> for 2002.
DaveG>> Thanks. Any Q/C?
DaveG>> CharlesH: This is probably not "final" 2002 due to the closeness to Jan 1 -- right?
CharlesH>> Correct. There are still up to $10,000 of expenses.
DaveG>> 10-4. Other Q/C?
DaveG>> OK, item 10. Director-Elect's report --> GA BillHarri
BillHarri>> Nothing to add to my report.
DaveG>> Q/C?
DaveG>> OK, the action agenda only has one item which will be discussed ...
DaveG>> on Wednesday....
DaveG>> so we are now to the "Discussion Agenda"...
DaveG>> Item 1 -> Action Request by Director Howard to Area/Council Chairs ...
DaveG>> GA JimH
RoyH>> \list
JimH>> I have asked that each Area/Council Chair have ...
JimH>> meetings with all their Sections (face-to-face). Most of the
JimH>> council will do this as a norm, but we are now ...
JimH>> asking the area chairs to do it as well.
DaveG>> Q/C?
DaveG>> I think one of the items in the communications would be a reminder ...
DaveG>> about the Feb 21 deadline for submitting of reports. ...
DaveG>> Q/C?
CharlesL>> c
DaveG>> GA CharlesL
CharlesL>> May I add as a "friendly ammendment"...
CharlesL>> that they a/c chairs may also want to discuss training needs with the sections...
CharlesL>> and point out that R3 has resources for same?
DaveG>> 10-4. I assume there will also be other items from this meeting ...
DaveG>> that would make good items to communicate back as well. thanks! ...
DaveG>> Other Q/C?
JimB>> q
DaveG>> GA JimB
JimB>> I think Jim H said meet with the sections not the chairs
DaveG>> OK. Q/C?
BrianS>> Q
DaveG>> GA BrianS
BrianS>> Jim, you are asking for face to face mtgs with Area/Council Chairs and the sections officers, right? Not meetings with the section membership itself.?
DaveG>> GA JimH
JimH>> Brian, that is correct.
DaveG>> Thanks Jim. Other Q/C?
JohnP>> q
DaveG>> GA JohnP
JohnP>> Are the travel expenses for these face to face meetings to ...
JohnP>> come from the Area Chair's budget?
DaveG>> GA JimH
JimH>> Johnp, we hope to keep the cost to a min. and limit the mtg to ...
JimH>> a one day trip. The funds will be provided for the mtg from the ...
JimH>> discretionary budget.
DaveG>> Hi RoyH (please introduce yourself -- name / position)
DaveG>> Other Q/C?
DaveG>> Item 12b. Sections Congress 2005 Budget Model ...
RoyH>> Roy Harris Special Review Cmte Chair
Eric>> I am sorry but I have to leave the IRC. My wife is at the hospital seeing her great grandma (91yrs old) and my baby (4 months) just started to scream for his evening feeding. I will do my best to be in the Wed meeting.
DaveG>> Thanks Eric. See Wednesday.
ChipD>> c
DaveG>> GA ChipD
ChipD>> Sorry I have to leave the meeting also, See ya'aa Wed Evening
DaveG>> (see you both Wednesday. Take care.)
DaveG>> DanJ would you like to start the discussion on this?
DanJ>> Please refer to the SC Coordinator G&O's for 2003 which was sent on 18 Dec.
DanJ>> c
DaveG>> GA DanJ
DanJ>> If you don't happen to remember what I said then...
DanJ>> effectively the plan is similar to what we did for SC'02...
DanJ>> with the addition of asking each Section to contribute financial...
DanJ>> support for SC'05 in the amount of $2.00 per member above Student and Associate grade. ...
DanJ>> Students and Associates expenses are not covered by RAB for SC.
DaveG>> Thanks Dan. CharlesH -> do you have any comments?
CharlesH>> yes, we need to make all Section leaders aware of...
CharlesH>> exactly what the rules are.
DanJ>> c
DaveG>> GA DanJ
DanJ>> Butch and I along with Charles H help will develop a preliminary ...
DanJ>> Region 3 Funding Plan. I hope to have this in place by SoutheastCon '03...
DanJ>> I will have to check with Tracy Hawkins regarding how RAB might be handling the hotel billing in Tampa.
DaveG>> Thanks DanJ. JimH -> would you like to make any comments either ...
DaveG>> as Director or as Section Congress 2005 General chair?
JimH>> Yes, follow up on what Dan mentioned, we will be checking with Tracy ...
JimH>> about how the hotel bills will be handled and work at making the ...
JimH>> r3 process smoother for SC05.
DaveG>> (Hi HaldenM, please introduce yourself --name/position).
DaveG>> Q/C?
DaveG>> Is Region 3 going to make a contribution to Sections Congress separate ...
HaldenM>> Halden Morris, Area 9 Chair, SoutheastCon 03 Chair
DaveG>> from the Sections and supporting the Sections?
DaveG>> Q/C?
DaveG>> I believe R2 made a contribution for the last one.
DaveG>> Q/C?
DanJ>> c
DaveG>> GA DanJ
DanJ>> If the Region does not make a contribution as a Sponsor it will be difficult to have the Sections do so. ...
DanJ>> Region 2 was a Sponsor and all Sections in Region 2 were also for SC'02
DaveG>> 10-4. Our funding for section attendance is essentially 1/4 of the cost with ...
DaveG>> the section doing 1/2 and the RAB passthrough being 1/4 -- correct?
DanJ>> c
DaveG>> GA DanJ
DanJ>> RAB pass through has covered travel and the Region and Section have split the on ground expenses. ...
DanJ>> I guess it comes to about the breakdown you suggest.
DaveG>> OK. I was thinking that ratio plus the $2/member for sections could ...
DaveG>> lead to a recommendation for the Region as well.
DaveG>> Other Q/C?
DaveG>> I have been advised that item 12c (SoutheastCon 2003) is in need of ...
DaveG>> some data and Director Howard hopes to have this for ...
DaveG>> the meeting Wednesday so we will delay this item till then. ...
DaveG>> The next section of the meeting relates to the Goals and Objectives ...
DaveG>> of the groups then followed by the information Agenda. There is ...
DaveG>> some overlap here, and with your permission...
DaveG>> I would like to invite trishd98 and JohnP (who can not be here Wednesday) ...
DaveG>> to each make any comments about their goals and objectives & ...
DaveG>> report to the group, and let them have any feedback this group ...
DaveG>> would like to give them. OK?
DaveG>> (as they say... "Without objection" )...
DaveG>> trishd98: please make any comments ...
trishd98>> Our main objectives for the near term future...
DaveG>> you would like to make about your G&O's and briefly report.
trishd98>> are working out all of the issues with getting students to SECon in April
trishd98>> we have made a good bit of progress since our meeting in knoxville
trishd98>> particularly in mississippi and alabama
trishd98>> We are asking for help from section leaders in these states to try and get their student branches more involved with SECon
trishd98>> that's really bruce and i's main focus at this point
trishd98>> so anyone with pull in the student branches, please feel free try and spark interest
trishd98>> btw, our goals and objectives are online now
DaveG>> Thank you. Q/C?
CharlesH>> c
DaveG>> GA CharlesH
CharlesH>> Alabama Section has budgeted $250 for each of ....
CharlesH>> our 5 Student Branches.
DaveG>> Q/C?
trishd98>> Charles, have you gotten any confirmations from any of the schools
DaveG>> GA CharlesH
CharlesH>> Have not advertised to schools yet. We have a meeting...
CharlesH>> next week.
DaveG>> Thanks. Q/C?
bwalcott>> c
DaveG>> ga bwalcott
bwalcott>> Does PatD or anyone from Mississippi have an idea of...
bwalcott>> SECON03 attendance plans?
PatD>> c
DaveG>> GA PatD
PatD>> We are planning to send "some" students ... but I can't give you a firm number at this point.
DaveG>> Thanks. Other Q/C?
DaveG>> trishd98: do you have a count of "confirmed" schools?
bwalcott>> c
DaveG>> GA bwalcott
bwalcott>> it is in the report and spreadsheet...
bwalcott>> i believe the number of confirmed is 16 with...
bwalcott>> 3 more maybes. That doesn't include the unknown...
bwalcott>> AL and MS schools.
DaveG>> Thanks. Other q/C?
DaveGeer>> Q
DaveG>> GA DaveGeer
DaveGeer>> Have you heard from VMI or VA TEch?
DaveG>> GA bwalcott
bwalcott>> yes, DaveGeer we...
bwalcott>> did hear from both. VATech is a definite yes! and...
bwalcott>> VMI is a maybe. I know budget problems are profound at these...
bwalcott>> schools. Any section assistance will be appreciated.
DanJ>> q
DaveG>> Thanks. GA DanJ
DanJ>> what about anyother Virginia Schools? UVa, ODU, etc.
DaveG>> GA bwalcott
bwalcott>> I haven't...
bwalcott>> heard from either, DanJ. No word. ODU is usually a staple...
bwalcott>> at the paper contests.
DaveG>> Q/C?
DaveG>> OK, thanks Trish for the report and the good discussion. ...
DaveG>> JohnP: please make your comments re Area 8 .
JohnP>> Thanks. My main goal for the year is to establish consistent...
JohnP>> communication between the chair and sections in Area 8.
JohnP>> My goals and objectives are listed in my report.
DaveG>> Thank you. Q/C?
DaveG>> hearing none...
DaveG>> Thanks John. ...
DaveG>> Let's back up to the top of the information agenda and work down ...
DaveG>> some of the reports plus discussion of goals and objectives for ...
DaveG>> each group. ....
DaveG>> Director's report -> anything else at this time JimH?
JimH>> nothing more at this time.
DaveG>> Q/C?
DaveG>> Director-elect -> BillHarri
George>> c
BillHarri>> Nothing more.
DaveG>> ooops, GA George
George>> Just uploaded an upodate for the PACE G&O, plus progress report, to Excom.
DaveG>> OK. ..
DaveG>> Q/C for BillHarri
DaveG>> (Thanks George)
DaveG>> Secretary's Report / G&O's -> Q/C?
DaveG>> Treasurer --> CharlesH?
CharlesH>> No other input.
DaveG>> Q/C?
DaveG>> Past Director -> DickR?
DickR>> No Comments.
DaveG>> Q/C?
DaveG>> OK....
DaveG>> This looks like a pretty good place to stop for tonight...
DaveG>> please look over the G&O's filed by others, think about the PACE ...
DaveG>> issue raised by George, and other items we need to go ...
DaveG>> over for Wednesday. Any Q/C before we recess?
DaveG>> JimH would you recess the meeting?
JimH>> thanks everyone for attending tonight, see you all on Wednesday night.
DaveG>> Good night all. See you!