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Meals, etc.

IEEE Region 3 Region & Excom Meetings - March/April 2003

Last modified: Wed Apr 01 00:10:50 CST 2003

Zip file of 2003-04 web space for those who would like to put web space on your notebook.

Location

Held in conjunction with Southeastcon 2003

Renaissance Jamaica Grande Resort
Ocho Rios, Jamaica
Phone: 1 876-9742201
Fax: 1 876-9742289

(Identify yourself as part of IEEE Region 3 Southeastcon)

The Excom meeting will be by e-conference on the
E-Conference server: irc.ieee.org
channel: #ieee3
password: (available by e-mail).

Backup server: chat.ccc.uab.edu channel: #ieee3

Administrative Items

  • Report guidelines (EXCOM, Section)
  • 19 March 2003 - Hotel Reservation (Extended)
  • 28 March 2003 - Conference Registration (On-line only now)
  • 3 March 2003 - Report travel plans (Please do report even if past deadline)
  • 21 March 2003 - Reports due
  • Obtain passports prior to travel
  • Region 3 Travel Policy
  • Excel Expense Report
    (Insert your IEEE number in the "vendor number location". Be sure to make two copies of your signed printout and mailing them with the original to Region 3 Director. Attach your receipts to the original signed printout.)

    Alternately, you may e-mail your electronic copy of your expense report to the Region 3 Director (with a CC: to the Region 3 Treasurer) and mail a signed printed copy of the expense report with your original receipts to the Treasurer.

Tentative Schedule

Date Time Meeting Room Convener
24 March / 26 March 9 - 11pm EST Region 3 Excom Meeting e-conf Howard
4 April 10 am Registration Opens    
  6 - 7pm Opening Ceremony Grande Hall S SoutheastCon 2003
  7pm Registration Closes    
  7 - 10pm Area/Council Meetings    
    Area 1/Virginia Council Manchestor  
    Area 2/NC Council Trelawny  
    Area 3 (GA) Hanover  
    Area 4/Florida Council Windsor A  
    Area 5/Tennessee Council Windsor B  
    Area 6 Windsor B  
    Area 7/SC Council Cabana A  
    Area 8 Cabana B  
    Area 9 Grande Hall S  
    Gold Kickoff Portland B Duvall
  7 - 9pm SPC Meeting Middlesex Board Room Duggan
5 April 7 - 8 am Finance Committee Meeting Restaurant Hickman
  8 am Registration Opens    
  8 - 8:25am Region Meeting - Introductions Windsor A Howard
  8:30 - 10:25am Committee Meetings    
    Awards Committee Cabana A Twitchell
    Membership Development Committee Middlesex Board Room Stogner
    PAO Windsor A Haynes
    Conference Committee Cabanna B Hill
    Volunteers in Philanthropy Windsor B Nowicki
  10:30 - 12:25 Committee Meetings    
    Educational Activities Committee Cabana A Donohoe
    GOLD Middlesex Board Room Duvall
    Leadership Development Committee Windor A Lord
    Volunteers in Philanthropy Windsor B Nowicki
  1:30 - 5:00 pm Region 3 PACE Training Windsor B Haynes
    Region 3 Meeting Windsor A Howard
  4 pm Registration Closes    
  5:00 - 5:30 pm Finals of Hardware Contest Spanish A  
  8:00 - 10:00 pm Region 3 Awards Ceremony Windsor Ballroom Twitchell
6 April 8 am Registration Opens    
  8 - 10 am Region 3 PACE Trainng Windsor B Haynes
    Region 3 Meeting (cont'd) Windsor A Howard
    Branch Leaders Meeting Portland A Davis
  8::30 - 10am R3 Student Activities (Counselors) Manchester Walcott
  10 am Registration Closes    
  10:30 - 11:30 am Volunteers in Philanthropy -- Role Playing Windsor B Nowicki
  2 - 4 pm Conference Debriefing Middlesex Board Room SouteastCon 2003
  4 - 6 pm Leadership Development - Nuts and Bolts Portland B Lord

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Help Desk for Excom Meeting

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 24 March / 26 March ExCom Meeting.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server chat.ccc.uab.edu channel/room: #ieee3.
  4. E-mail your question to the e-conference team at r3-e-conf@ieee.org.
  5. Help contacts:

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Meals, etc.

With the exception of the awards banquet below, all meals are furnished as part of inclusive hotel registration so attendees are expected to eat their meals at hotel facilities. Be sure to network with other Region 3 volunteers during these times.

Saturday Awards Banquet (8:00 - 10:00 pm) Windsor A/B Region 3 Committee/PACE/Excom

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