<DaveG> Welcome to part 1 of the Spring 2003 meeting of the ExCom ...
<DaveG> under the leadership of Director Howard. ...
<DaveG> At his request, I am serving as your meeting ...
<DaveG> facilitator. This is a formal meeting potentially with votes ...
<DaveG> and an executive session. We will have both a log (except for any ...
<DaveG> executive session) and minutes. ...
<DaveG> On our https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/agendas.html ...
<DaveG> we have the procedures that we will use for voting, executive ...
<DaveG> sessions, and the roster above the agenda has an ...
<DaveG> asterisk for each voting member.
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> So for example: Dave Green, Secretary / ECC ...
<DaveG> (You don't have to wait your turn for this but just do it. Now)
<DaveG> Dave Green, Secretary/ECC
<BillR> Bill Ratcliff Communications Committee Chair, E-conferencing Ad Hoc Committee Chair
<PatD> Pat Donohoe, Educational Activities Chair
<JimH> Jim Howard, R3 Director
<bwalcott> bruce walcott, rsac
<ChipD> Chip Dawson, North Carolina Council Chair, R3 Webmaster
<ChipD> Marvin Neiditz, R3 Newsletter Editor
<ReedT> Reed Thompson, member SPC
<dtrask> Dennis Trask, visitor
<CharlesL> Charles Lord, Leadership DEvelopment Chair
<CharlesH> Charles Hickman, Treasurer
<trishd98> Trish Davis, RSR
<don> Don Hill, Conference Comm chair
<JohnT> John Twitchell, Chair, Awards and Recognition Committee
<DaveGeer> Dave Geer, VA Council Chair
<BobD> Bob Duggan, SPC chair
<JohnP> John Parr, Area 8 Chair
<JimB> Jim Beall, Southcon Board Member
<DanJ> Dan Jackson, SC Co-Coordinator
<DickR> Dick Riddle, Past Director
<Eric> Eric S. Ackerman - Chairman Florida Council
<BillHarri> Bill Harrison, Director-Elect
<DaveG> Welcome all. ...
<George> George McClure, PACE
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<Lee> Lee Stogner, Membership Development
<DaveG> Again, the proposed agenda is located at ...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/agendas.html...
<DaveG> At this time, I would like to invite Director Howard to ...
<DaveG> make any comments he would like to... GA (Go Ahead) JimH.
<JimH> Thanks Dave, and good evening to all ...
<JimH> thanks for attending tonights meetings. I am looking forward ...
<JimH> to seeing you all (I hope) in Jamaica for our Region meeting, but we ...
<JimH> wanted to have this execm before we got there to make the mtg in ...
<JimH> jamaica good quicker and smoother. Again, thanks for attending - back to you Dave.
<DaveG> Thanks Jim...
<DaveG> As has been mentioned already...
<DaveG> we have our agenda (R3 ExCom) on the web ...
<DaveG> (Hi JoeyD, please introduce yourself)
<DaveG> and it has been somewhat continuously updated the last several hours so if you ...
<JoeyD> (Hello everyone!) Joey Duvall, R3 GOLD Cmte Chair
<DaveG> are looking at a copy older than 15mins, you might want to hit "refresh" if viewing by web browser....
<DaveG> Does anyone have any items to add (remove, or change) on the agenda?
<BillHarri> Dave, did you get my updates earlier today?
<DaveG> Hearing no objection, we will adopt this agenda...
<DaveG> (oops, yes -- I am sorry Bill -- I got them but have not posted them -- they went into my "big file" mailbox and I did not process them -- sorry. I will try to remedy that in a couple minutes.)
<BillHarri> Thanks
<DaveG> Again, sorry....
<DaveG> The consent agenda has two items: approval of the minutes as distributed and ...
<DaveG> receipt of all the reports. Does anyone wish to remove an item from the consent ...
<DaveG> agenda?
<DaveG> Any objection to approving the consent agenda?
<DaveG> The consent agenda is approved without objection. ...
<DaveG> We now move to officer reports, item 4 --> Director's Report --> GA JimH
<JimH> Dave, my report is shown on the agenda and unless anyone has questions, I have ...
<JimH> nothing new to add at this time.
<DaveG> Thanks. Q/C?
<CharlesL> q
CharlesL CharlesH ChipD
<DaveG> GA CharlesL
<CharlesL> What exactly is an ad-hoc committee on "trust" Jim?
<JimH> IEEE hired a consultant to look at what IEEE has ...
<JimH> been doing right and where we could improve. One of the main ...
<JimH> areas that came out of the report, was a trust issue between ...
<JimH> the volunteers and staff and the between some of the volunteers ...
<JimH> the IEEE President has appointed several ad hoc committees to ...
<JimH> address each of the area identified, and I am serving on the "trust" ...
<JimH> committee.
<DaveG> Thanks. Other Q/C?
<DaveG> OK...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/director-elect.txt ...
<DaveG> contains the text BillH wanted me to post (whew)...
<DaveG> BillH -> would you like to make some comments?
<BillHarri> No additional comments if my long D-E report has been divided into...
<BillHarri> Director Elect G&O, Region 3 Section Survey...
<DaveG> It will be soon...
<BillHarri> Report from Ad Hoc Strategic Planning Session, and Region 3 Corporate Communications.
<DaveG> Q/C?
<BillHarri> Thanks.
<trishd98> umm....i think around 12:40
<DaveG> Any Q/C for BillHarri at this time? I will get other items up and we will come back to them later. Q/C?
<DaveG> Secretary's report -> it is posted, I did raise the issue of moving forward ...
<DaveG> at some point with R3 Committee e-voting similar to what we have in place ...
<DaveG> for the ExCom. Q/C?
CharlesL CharlesH ChipD
<DaveG> Treasurer's Report --> GA CharlesH
<CharlesH> Treasurer's Report submitted. Questions?
<DaveG> Q/C?
<DaveG> OK, thanks...
<DaveG> Next is Past Director's report -> GA DickR
<DickR> My report is linked to the agenda on the web... unless someone...
<DickR> has a question or comment nothing more to report.
<DaveG> Thanks... Q/C?
<DaveG> That moves us to Action Agenda...
<DaveG> There is presently one item, (there might be others Wednesday)...
<DaveG> The item is change the 2003 Budget in line item B-4.21 Region 3 Newsletter from $20K to $12K...
<DaveG> this is from the finance committee...
CharlesL CharlesH ChipD
CharlesL CharlesH
<DaveG> CharlesH would you like to open discussion on this? GA
<CharlesH> Since only one newsletter is planned this...
<CharlesH> year, the finance committee recommends ...
<CharlesH> making the budget closer to expected costs.
<digix2k> just figured out the server info...my apologies
<George> q
<digix2k> <--JEREMY WYATT, CHAIR..NORTHWEST FLORIDA
<DaveG> digix2k: welcome -- please introduce yourself.
<DaveG> (name and position)
<DaveG> Welcome Jeremy! GA George
<digix2k> Thanks Dave
<George> "Only one newsletter this year" means one in print form, miled out, right?
CharlesL CharlesH ChipD
<CharlesH> Yes
<DaveG> (mailed out) --> I think this is what Charles meant. Right CharlesH
<George> There could be others at low cost...
<George> if postyed on the Web. "Today's Engineer" operrates that way....
<George> There is still the opportunity to get communication to/from the members that way.
<DaveG> Thanks. Other Q/C?
<digix2k> C
DickR digix2k
<DaveG> ga digix2k
<digix2k> I apologize for being late and perhaps i am misreading the conversation topic but has the postcard option been discussed?
<DaveG> No, it has not. ...
<digix2k> Our section currently sends automated postcards via the USPS to our members for meeting announcements
<DaveG> Thank you.
<digix2k> it is very efficient and easy to do. You can use the SAMIeee database to upload the list to the website and bulk mail your members
<digix2k> costs us about $65/month
<George> c
<DaveG> GA George
<George> The Orlando section sends a e-mail to each member (having e-mail) when a new month's events are posted on the Web. Cost: zero.
<DaveG> Thanks. Other Q/C?
<digix2k> C
<DaveG> GO digix2k
<digix2k> we are also using the majordomo database to email members
<digix2k> this double-shot has increased our section meeting attendence
<DaveG> Very good. BilLR/Marvin --> any objection to the change?
<BillR> c
<DaveG> GA BillR
<BillR> With the redesign effort on the newsletter underway...
<DaveG> (Hi DevonG, please introduce yourself and give position).
<BillR> and the need to reduce costs ...
<DevonG> I am Devon Gayle Chair, Jamaica sction
<BillR> this is probably a good move... Marvin do you have an opinion?
<ChipD> q
<DaveG> GA ChipD
<ChipD> What is the membership of NW Flordia that get sent the psot card?
DickR digix2k
<DaveG> GA digix2k
<digix2k> ~360
<DaveG> Thanks. Other Q/C ?
<ChipD> x
<ChipD> c
CharlesL CharlesH ChipD
<DaveG> GA ChipD
<ChipD> butch and I are looking at formats for electronic newsletter
<George> q
<digix2k> who is ChipD?
CharlesL CharlesH ChipD
<digix2k> Jacksonville?
<DaveG> 10-4. GA George (digix2k -> ChipD is Chip Dawson and Marvin Neiditz (Newsletter Editor). GA George
<George> I believe the content has already been put to bed for the only print newsletter this year, right? So, without an electronic version Region 3 will be silent to its members for the second haof fo the year.
<BillR> c
BillR BillHarri
<DaveG> GA BillR
<BillR> No George...
<BillR> the intent is to publish the electronic newsletter as soon as Chip, Marvin, and Butch ...
<BillR> can develop the format which won't take the rest of 2003 ( I hope) <G>.
<DaveG> Does anyone wish to speak against the motion or can we consider it approved without objection?
<DaveG> Hearing no objections, we will consider it approved and invite folks to speak with Bill, Marvin, and others about how to be effective within the $12K budget.
<DaveG> That moves us to the Discussion Agenda...
<DaveG> (for the ExCom) ...
<DaveG> the first item is to review the Meetings for SoutheastCon / R3 Conference ...
<DaveG> these are shown on https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/#Schedule ...
<DaveG> if we get a lot of comments, we can stick with the "punch list" and handle details off meeting...
<DaveG> Q/C?
<DaveG> OK, Halden and his committee and some R3 folks here are working hard to get all the final ...
<DaveG> details nailed down. We will have another chance during the SEC 2003 report to ask Q's...
<DaveG> any Q/C now?
<DaveGeer> q
DaveG DanJ DaveGeer
DaveG DaveGeer
<DaveG> GA DaveGeer
<DaveGeer> Will there be a leadership training session on Saturday?
<DaveG> There will be a meeting on Saturday and a workshop on Sunday.
<DaveG> Q/C?
<CharlesL> c
CharlesL CharlesH ChipD
<DaveG> GA CharlesL
<CharlesL> I ask to defer to the LD report.
<DaveG> OK, we will get to that and be enlighted -- thanks. Other schedule Q/C?
<digix2k> Q
DickR digix2k
<DaveG> GA digix2k
<digix2k> what does the timeframe look like for the meetings? I haven't looked. Will we be in them until dark?
<DaveG> The posted URL has the times on them as well. We are using most of the day(s) although ...
<DaveG> there won't be anything after the awards event on Saturday.
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/#Schedule
<DaveG> Other Q/C?
<DaveG> OK...
<DaveG> let's move to item 10b...
<DaveG> Review of Region Committee Agenda ...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/agendas.html#Region3Comm ...
<DaveG> this is still being finalized but it consists of our usual structure of reports plus ...
<DaveG> some guests, ...
<DaveG> a possible Action Item that the conference committee might propose (or replace with another motion) ...
<DaveG> discussion items on Sections Congress 2005, Thoughts for the Future, Region 3 Finances, and ...
<DaveG> Corporate Relations project. Any Q/C?
<DaveG> JimH -> do you want to mention anything now on any of the items here?
<JimH> not at this time.
<DaveG> OK. Q/C?
<DaveG> any other items that need to be on the agenda?
<DaveG> Hi Dave (please introduce yourself, name & position)
<Dave> Dave Mills, Central Savannah River Section Chair
<digix2k> general Q
<DaveG> welcome Dave. GA digix2k
<digix2k> attire for all of SoutheastCon?
<DaveG> JimH would you like to advise us?
<JimH> well ...
<JimH> casual will do for most everything, but I have not heard exactly what the ...
<JimH> plans are for the awards.
<digix2k> i will bring my suit just in case
<DaveG> Thank you. Halden, would you like to tell us the present plans ...
<JohnT> Halden said that lounge wear would be OK for awards.
<DaveG> I guess JohnT is ahead of us. <G>
<DaveG> Other Q/C on the R3 Meeting Agenda?>
<DaveG> Hearing none, ...
<DaveG> let's begin going through the information agenda...
<DaveG> we will follow our usual approach...
<DaveG> recognizing the person whose report it is for any comments ...
<DaveG> and ask that folks who have questions/comments hit Q or C quickly so that we can ...
<DaveG> get in the good discussion but not go slowly where there is no need...
<DaveG> Director's Report (2nd call) -> GA JimH
<JimH> no additional comments.
<DaveG> (I have updated the web somewhat for Bill's other powerpoint slides).
<DaveG> Q/C?
<DaveG> Director-Elect, GA BillHarri
<BillHarri> Nothing to add
<DaveG> Q/C?
<DaveG> Secretary (nothing more), Q/C?
CharlesL CharlesH ChipD
<DaveG> Treasurer GA CharlesH
<CharlesH> Nothing to add.
<DaveG> Q/C?
DickR digix2k
<DaveG> Past Director GA DickR
<DickR> Noting to add.
<DaveG> Q/C?
<DaveG> Backing up to the secretary's report (blush), I should mention (and I believe DickR reported on it in January) that we have told IEEE HQ about our two fine candidates (Hill, McClure) for Director-Elect 2004-5.
<DaveG> Q/C?
<DaveG> Awards & Recognition -> JohnT
<JohnT> Nothing to add.
<DaveG> Q/C?
<DaveG> Communications -> BillR
<BillR> nothing additional to the report but I would like ...
<BillR> suggest that the Secretary's...
<BillR> question about the timing for the electronic voting for the Reion 3 Committee...
<BillR> I believe that it is time that we consider this and discuss it at the meeting in Jamaica.
<DaveG> Q/C?
<DaveG> The motion passed in 2001-10 is given at ...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2001-10/async-voting.txt
<DaveG> and included recommending it to the 2002 Region Committee but somewhere we dropped the motion.
<DaveG> Perhaps we could discuss this Wednesday ...
<DaveG> giving folks some time to think about it and read the information?
<DaveG> any objection to this BillR, others?
<BillR> (placing it on the agenda for Wednesday is fine with me)
<DaveG> Hearing none, we will add it to Wednesday topics...
<DaveG> Any Q/C for the Communications Committee re its report?
<DaveG> archive -> CharlesL (I will edit the agenda -- sorry ((again)) )
<CharlesL> no report at this time
<DaveG> Q/C?
<DaveG> E-Conferencing -> BillR
<BillR> nothing additional
<DaveG> q/C?
<DaveG> Electronic Communications Coordinator, nothing additional, praise to my helpers! Q/C?
<DaveG> Newsletter -> GA Marvin (via ChipD)
<ChipD> MArvin had to leave Will be submitting a report later
<DaveG> Thanks. Q/C?
<DaveG> Public Information -> DavidBower (who is not here) Q/C?
<DaveG> Webmaster --> ChipD
<ChipD> Nothing to add
<DaveG> Q/C?
<DaveG> Conferences -> Don Hill, GA
<don> Conference, nothing additional tonight, but all are invited to our exciting meeting...
<don> where shoes will be optional.
<DaveG> Thanks. Q/C?
<DaveG> Southeastcon 2003 --> GA Halden
<DevonG> nothing to add
<DaveG> Thanks Devon, Q/C?
<DaveG> We are all looking forward to it!
<DaveG> Southeastcon 2004 -> ChipD
<ChipD> Nothing to add
<DaveG> Q/C?
<DaveG> Southcon -> JimB
<JimB> Nothing to add, Dick R said it all well. Just add my name to his report
<DaveG> <G> Anything you want to add DickR?
<DickR> No.
<DaveG> Thank you gentlemen, Q/C?
<DaveG> Educatonal Activities -> PatD
<PatD> Nothing to add (aren't shoes optional tonight?).
<DaveG> <G> Q/C?
<DaveG> Finance Committee -> CharlesH
<CharlesH> Nothing else.
<DaveG> Q/C?
<DaveG> Membership Development -> Lee
<Lee> Nothing more to add, please attend the MD meeting in Jamaica.
<DaveG> Q/C?
<DaveG> This reminds me, if anyone want to either give me an agenda to post (in either text or HTML) or a URL to link to for the agenda, I would be happy to do so provided it comes in before I leave for Jamaica.
<DaveG> Professional Activities Operations ---
<George> c
<DaveG> I believe Sean is already in Seattle getting ready for events there...
<DaveG> George would you like to comment on that and PACE?
<George> Just that Sean was active in getting an updated roster for PACE persons for the Region.
<DaveG> Thanks. Q/C?
<DaveG> N&A DickR
<DickR> Nothing to add.
<DaveG> Q/C?
<DaveG> SPC -> BobD
<BobD> Nothing to add (optionally shod).
<DaveG> <G> Q/C?
<DaveG> Student Activities -> bwalcott
<bwalcott> Just wanted to thank our Paper Judges: PatD (whose MSU bball team ruined my bracket), Stacy Wilson, and Jens Henneman
<DaveG> RSR -> trishd98
<bwalcott> nothing more to add
<trishd98> nothing to add either, just look forward to seeing everyone in Jamaica
<DaveG> Likewise. Q/C?
<DaveG> OK...
<DaveG> there are some folks who can only make Wednesday night as well as some issues to discuss ...
<DaveG> Wednesday night after everyone gets a chance to read up on them...
<digix2k> C
<DaveG> I propose that we stop here except for any members who are here tonight but can't make ...
<DaveG> Wednesday night (we will take their reports tonight)? Q/C on this (and then we will get to digitx2k)
<DaveG> GA digix2k
<digix2k> I have not submitted my section report as of yet...who do i send it to?
<digix2k> FL council chair?
<Eric> All I will do is shred it or burn it.
<DaveG> Send it to r3-excom2003@ieee.org and sec-r03@ieee.org . This (and guidelines) are on the website with the report if needed. The Florida Council Chair is on the list and will get it through the list.
<DaveG> (Thanks Eric. You have to memorize it first.)
<DaveG> <G>
<digix2k> lol
<DaveG> OK, are there members who will not be here Wednesday?
<digix2k> i thought that was all u did with them anyway Eric
<JohnP> C
<DaveG> GA JohnP
<JohnP> I won't be able to be here Wednesday evening.
<PatD> I will not be here Wed.
<DaveG> 10-4. Thanks to both for note. JohnP do you have anything to report re Area8?
<JohnP> No
<DaveG> Q/C for JohnP?
<DaveG> Any Q/C for PatD (or from PatD)?
<PatD> None
<DaveG> Sounds like you both wrote clear reports -- thanks. ...
<DaveG> Director Howard, would you make any closing comments and then recess the meeting till ...
<JimH> Sure ...
<DaveG> Wednesday, same starting time, same server, same channel.
<JimH> thanks everyone for attending and participating tonight. See you all ...
<JimH> on Wednesday evening.
<DaveG> Thanks Jim and we are recessed.
<DaveG> (Good night!)