<DaveG> Welcome to part 2 of the Spring 2003 meeting of the ExCom ...
<DaveG> under the leadership of Director Howard. ...
<DaveG> At his request, I am serving as your meeting ...
<DaveG> facilitator. This is a formal meeting potentially with votes ...
<DaveG> and an executive session. We will have both a log (except for any ...
<DaveG> executive session) and minutes. ...
<DaveG> On our https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/agendas.html ...
<DaveG> we have the procedures that we will use for voting, executive ...
<DaveG> sessions, and the roster above the agenda has an ...
<DaveG> asterisk for each voting member.
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> So for example: Dave Green, Secretary / ECC ...
<DaveG> (You don't have to wait your turn for this but just do it. Now)
<DaveG> Dave Green,Secretary/ECC
<WHarri> Bill Harrison, R-3 Director-Elect
<JimH> Jim Howard, R3 Director
<DaveGeer> Dave Geer, Virginia Council Chair
<MarkS> Mark Stokes, SoutheastCon Support Committee Co-Chair (Observing)
<CharlesL> Charles Lord, Leadership Development Chair
<SeanH> Sean Haynes PAOC Chair
<CharlesH> Charles Hickman, Treasurer
<George> George McClure, PACE
<bwalcott> bruce walcott, rsac
<dbower> David Bower, Reg 3 PIO
<ChipD> Chip Dawson Nc Council Chair, R3 Webmaster
<JoeyD> Joey Duvall, GOLD Cmte Chair
<BillR> Bill Ratcliff Communications Committee Chair
<DickR> Dick Riddle, Past Director
<don> Don Hill, Conference Chair
<MarileneB> Marilene Baker, SC Council Chair
<JohnT> John Twitchell, ARC Chair
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<TDavid> Dave Mills, Central Savannah River Section Chair
<DaveG> Again, the proposed agenda is located at ...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-04/agendas.html...
<DaveG> At this time, I would like to invite Director Howard to ...
<DaveG> make any comments he would like to... GA (Go Ahead) JimH.
<JimH> Welcome everyone to the 2nd half of our Excom. ...
<JimH> For those that missed the 1st half, a log is available for your use, and a log ...
<JimH> of tonights meeting will be available as well. Again, I really appreciate ...
<JimH> your being with us tonight.
<DaveG> Thanks Jim...
<DaveG> We went through most of the agenda except a significant part of the information agenda ...
<DaveG> last time. We have have a few folks who were not here Monday so we will get to their...
<DaveG> reports as we go through . I know that BillR wants to bring up the Async Voting item ...
<DaveG> again for any additional comment/guidance as to disposition. ...
<DaveG> Are there other items of business besides these tonight?
<DaveG> OK...
<DaveG> we also had an item last time to review the meeting schedule for SoutheastCon (which we did)...
<DaveG> but I wanted to see if there were any questions? Q/C?
<CharlesL> q
CharlesL CharlesH ChipD
<DaveG> GA CharlesL
<CharlesL> Was conflict on mtg room for Conferences resolved, or is it moving to the early slot?
<DaveG> Halden has not responded on that issue yet. Let's try to get him to let us know tonight if he comes. ...
<DaveG> Other Q/C?
<DaveG> We also had an item related to the Region Agenda...
<DaveG> with the exception of BillR's item which we will get to, are there other agenda items for ...
<DaveG> the Region meeting?
<DaveG> (Welcome back JimH)
<DaveG> OK, I believe we are ready for your item Bill...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2001-10/async-voting.txt ...
<DaveG> GA BillR
<BillR> Now taht everyone has ...
<BillR> taken the opportunity to review the ...
<BillR> asynch voting procedure for the R3 ExCom...
<BillR> Just a few comments...
<BillR> The procedure for electronic voting in the Region 3 ExCom was adopted in November 2001 and has been in effect since approval at SoutheastCon 2002. It is now time to consider the same capability be extended to the Region 3 Committee itself.
<BillR> ...
<BillR> The procedure for electronic voting in the Region 3 ExCom was adopted in November 2001 and has been in effect since approval at SoutheastCon 2002. It is now time to consider the same capability be extended to the Region 3 Committee itself. ..
<BillR> woops sorry
<BillR> Based on ...rn The time frame between meetings of the Region 3 Committee (annually at SECon)rn The expansion of collaboration effort with sections...
<BillR> The challenges that IEEE faces rn The need for reducing expenses...
<BillR> I believe it is time that formal approval methods be expanded to include Electronic Voting. Q/C?
<DaveG> Q/C?
<SeanH> C
<DaveG> Bill, do you want to bring this to the Region Committee as an action item?
<DaveG> GA SeanH
<JoeyD> c
<BillR> Yes, I believe that would be the proper approach.
<DaveG> GA SeanH
<SeanH> Just curious. With the obvious light attendance tonight, although we may have a quorum...
<SeanH> I'm afraid that we may have an issue with making sure that all members of the ...
<SeanH> Region Comm are informed of anything important and make sure that they can attend.
<SeanH> Or maybe we're talking about e-mail voting?
<DaveG> Thank you. It is asynchronous voting and has a few components, you can read the ...
<DaveG> details at https://ewh.ieee.org/reg/3/excom/meetings/2001-10/async-voting.txt
JoeyD JohnT
<DaveG> GA JoeyD
<JoeyD> I believe most of us present tonight are clear on this, but just as a point of note for those who may not recall, ...
<JoeyD> or those new mbrs, or who review the log at a later time, etc., perhaps a brief clarification on the meaning of "Region EXCOM" vs. "Region Committee" will help ...
<JoeyD> I recall this being a question that arises often.
BillR BillHarri
<DaveG> BillHarri: would you like to answer this?
<DaveG> Perhaps, I should give it a try as Bill moves between computers....
<DaveG> The REGION Committee is the governing body of the Region consisting of Region officers, a ...
<DaveG> very few committee chairs (SAC, RSR, PACE) and the Section Chairs. The ExCom (group officially meeting tonight) ...
<DaveG> derives its power from the Region Committee since the Committee has delegated certain ...
<DaveG> actions to the committee through our Bylaws. The Region committee meets only once ...
<DaveG> per year. The ExCom meets more often, about twice face-to-face and several other times ...
<DaveG> by e-conf. The ExCom includes many Committee chairs as well as Region officers. Other Q/C?
<DaveG> OK, does anyone wish to speak against bringing this to the Region?
<DaveG> Good evening Robbie , please introduce yourself (name and position)
<Robbie> Wilfred A. Roberts...
<WHarri> c
<Robbie> Jamaica Section PACE Chair
<DaveG> Welcome Robbie , GA WHarri
<WHarri> I would add that one of the Region 3 orgainzation structure issues we are...
<WHarri> currently looking at is to make the Region 3 ExConm a "proper subset" of the...
<WHarri> Region 3 Committee.
<DaveG> Thanks. Other Q/C?
<DaveG> BillR-> I will add this item to the action agenda.
<DaveG> OK...
<DaveG> I believe we can return to the Information Agenda ...
<DaveG> I believe we skipped over item 7e Public Information --> anything to add or emphasize from your written report dbower? GA
<DaveG> GA dbower
<DaveG> I guess he stepped away for a min...
<dbower> dbower
<DaveG> GA dbower
<dbower> I posted ...
<dbower> the PIO report for those to read. Nothing else.
<DaveG> Thanks. Q/C for dbower ?
<WHarri> c
<DaveG> GA WHarri
<WHarri> I think we can do lots more with Public Information...
<WHarri> Maybe we can do some brainstorming at SoutheastCon.
<DaveG> Thanks. Other Q/C?
<dbower> c
<DaveG> GA dbower
<dbower> To compress the report...
<dbower> the initiative would be to encourage sections to use "free" print...
<dbower> and TV/Radio media to get notices out on their meetings and activities.
<DaveG> Thanks. Other Q/C?
<DaveG> I believe the next report is PAO. SeanH -> I appologize for not linking it prior ...
<DaveG> to the first half, do you have any comments you would like to make?
<SeanH> No. The first PAOC E-Conference went well. The second would have been tonight...
<SeanH> but I decided not to schedule a conflicting session.
<DaveG> 10-4. Q/C?
<DaveG> I believe that completes the ones we skipped over and we are about to start the Area/Council reports....
<DaveG> Did I miss anyone?
<DaveG> OK, Area 1/VA Council -> GA DaveGeer
<DaveGeer> Nothing to add to my posted report.
<DaveG> Thank you. Q/C?
CharlesL CharlesH ChipD
<DaveG> Area 2 / NC Council -> GA ChipD
<DaveG> GA ChipD
<DaveG> Hmmm, Guess he stepped away...
<DaveG> Area 3 -> Q/C?
<DaveG> Area 4 / Florida Council -> Q/C?
<ChipD> c
CharlesL CharlesH ChipD
<DaveG> GA ChipD
<ChipD> Sorry I was in a side bar, nothing to add
<DaveG> Thanks. Q/C for ChipD ?
<DaveG> Area 5 / TN Council -> Q/C?
<dbower> Dbower
<DaveG> GA dbower
<dbower> Don't think new Chair is on line...
<dbower> but report is posted. New TN Council Chair is Philip lim. he is sending VC, Tim Biglelow to Reg mtg.
<DaveG> Thanks. Q/C?
<DaveG> area 6 -> BrianSk is out of town. Q/C?
MarileneB MarkS
<DaveG> Area 7 / SC Council -> GA MarileneB
<MarileneB> Nothing to add to the report
<DaveG> Thank you. Q/C?
<DaveG> Area 8 was reported last time... Q/C?
<DaveG> Area 9 -> GA Robbie
<Robbie> c
<DaveG> GA Robbie
<Robbie> Good evening all...
<Robbie> I logged on for the PAOC e conference...
<Robbie> Our Area 9 Chair is at...
<Robbie> a SoutheastCon 2003 committee meetim=ng at this time
<DaveG> Thank you. Q/C?
<DaveG> I believe that moves us to item 18...
<DaveG> Corporate Comm -> GA BillHarri (or WHarri )
<WHarri> My Corporate Communications report will submitted shortly for posting and will be presented at SECon.
<DaveG> OK, Q/C?
JoeyD JohnT
<DaveG> Gold Rep -> GA JoeyD
<JoeyD> I have nothing to add to my report at this time - thanks.
<DaveG> Thank you. Q/C?
<DaveG> ITem 21 History -> Q/C?
CharlesL CharlesH ChipD
<DaveG> 22. Leadership Development -> GA CharlesL
<CharlesL> Updated report posted today...
<CharlesL> stand ready to assist all R3 entities with development of their volunteers.
<DaveG> Thank you. Q/C?
<DaveG> Regional Life Member Coordinator -> Q/C?
<DaveG> Secton/Chapter Coordination -> GA BillHarri
<WHarri> See report for summary of last year's Sections Survey. We will discuss results and obtain additional input at the Region 3 Meeting.
<DaveG> Thank you. Q/C?
<DaveG> Sections Congress Coordinator -> Q/C?
<DaveG> Special Projects -> Q/C?
<DaveG> Special Review Committee -> Q/C?
<DaveG> I believe that completes the Info Agenda. Q/C?
<DaveG> Is there any Old Business?
<DaveG> Is there any New Business?
<DaveG> As the updated agenda shows, the plans are for our next meeting to be ...
<DaveG> an E-Conference on 14/16 July at 9pm EDST each night with reports due 7 July prior to the...
<DaveG> e-conf. Of course, the Region Committee meets next week in Jamaica. JimH -> do you have ...
<DaveG> any comments about this?
<JimH> just that I hope everyone will ...
<JimH> be working on getting their goal & objectives completed and have a
<JimH> safe trip to Jamaica!
<DaveG> Thank you Jim. Lee, please introduce yourself.
<Lee> Lee Stogner, R3 Membership Development
<DaveG> Thanks.
<DaveG> Is there any other business for the group tonight?
<ChipD> q
<DaveG> GA ChipD
<ChipD> Does anone remember what the exit tax amount is from Jamaica?
<DaveG> Q/C?
<George> c
<DaveG> GA George
<George> Last time, it was included in the 'tax' portion of the airline ticket.
<DaveG> Thank you. Other Q/C?
<DaveG> Hi hal --> please introduce yourself (name & Position)
<hal> Halden Morris SoutheastCon 2003 Chair
<DaveG> Welcome. Do you have any comments or questions for the group?
<hal> Thanks Dave...
<hal> we just concluded out committee meeting...
<hal> the question with respect to the banquet...
<hal> the committee decided that it would be best for us to stage...
<hal> an awards function without food to include all persons in ...
<hal> at the conference. This would not cost IEEE members...
<hal> Persons would therefore have their regular meal provided by the hotel then come to the awards function...
<hal> at say 7:30pm.
<DaveG> OK. Thanks. Q/C?
<DaveG> Any other info items hal ?
<MarkS> c
<MarkS> (q)
<don> q
<DaveG> GA MarkS
<MarkS> Did you get the list of questions/items I wanted to go over tonight (Halden, et al). Are we...
<MarkS> going to go over that list here? or in our channel?
<hal> yes MarkS
<DaveG> I would think it would be better to do in the #SoutheastCon_Suport channel (or here) after we adjourn.
<DaveG> OK?
<MarkS> Sounds good.
<DaveG> GA don
<don> Halden, please comment on your hotel room committment. Did we make the numbers?
<hal> Numbers are looking reasonable...
<hal> we are probably behind by 20 or so...
<hal> this will be achieved when the Jamaican contingent register...
<hal> We also have a few vendors/exhibitors that have not yet registered.
<DaveG> OK. Other Q/C?
<George> c
<DaveG> GA George
<George> Departure tax is US$25, which may be included in your ticket See https://www.marzouca.com/info.html
<DaveG> Thank you sir. Other Q/C?
<dbower> q
<DaveG> GA dbower
<dbower> What...
<dbower> is currency we need to use. I assume UDS dollars are OK ?
<dbower> I mean US dollars
<hal> U$ is acceptable...
<hal> however the conversion rate is $50 to U$1
<DaveG> Thank you. Q/C?
<hal> Correction...
<hal> $55 to U$1
<DaveG> 10-4. Q/C?
<dbower> c
<DaveG> GA dbower
<dbower> So...
<dbower> it would good to take lots of 1 dollar green stamps for tips
<DaveG> Q/C?
<DaveG> JimH -> would you make any closing comments you care to and adjourn our meeting please.
<JimH> Thanks Dave ....
<JimH> and thank all of you for attending tonight. I look forward to seeing ...
<JimH> you all in Jamaica, where we have a lot of work to accomplish, but will ...
<JimH> find time to relax (i hope <G>) as well. Have a safe trip and see ...
<JimH> you there. We are adjourned.
<DaveG> Good night everyone!