<DaveG> I guess since we have a quorum we should start ...
<DaveG> Welcome to Fall 2003 meeting of the ExCom ...
<DaveG> under the leadership of Director Howard. ...
<DaveG> At his request, I am serving as your meeting ...
<DaveG> facilitator. This is a formal meeting potentially with votes. ...
<DaveG> We will have both a log (except for any ...
<DaveG> executive session) and minutes. ...
<DaveG> On our meeting page: ...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-11/agendas.html ...
<DaveG> we have the procedures that we will use for voting, ...
<DaveG> and the roster above the agenda has an asterisk for each voting ...
<DaveG> member. ...
<DaveG> We expect to complete our agenda tonight and NOT have a meeting on ...
<DaveG> Wednesday unless more items come up tonight than have been submitted ...
<DaveG> thus far. ...
<DaveG> Hi JimB
<JimB> ?Hi aal
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> So for example: Dave Green, Secretary / ECC ...
<DaveG> (You don't have to wait your turn for this but just do it. Now)
<BobD> Bob Duggan, SPC chair
<BillR> Bill Ratcliff, R3 Communications Committee Chair
<CharlesL> Charles Lord, R3 Leadeship Development Chair
<trishd98> Trish Davis, RSR
<JRT> John Twitchell, Awards and Recognition Chair
<ReedT> Reed Thompson, member SPC
<JimH> Jim Howard, R3 Director
<BrianS> Brian Skelton, Area 6 (AL/MS) Chair
<Lee> Lee Stogner, R3 Membership Development Chair
<BillHarri> Bill Harrison, Director-Elect
<RoyH> Roy Harris Special Review Chair
<don> Don Hill, Conference Chair
<DickR> Dick Riddle Past Director
<JimB> James H. Beall Southcon Director
<JohnP> John Parr, Area 8 Chair\
<JoeyD> Joey Duvall, GOLD
<ButchS> Butch Shadwell, Sections Congress Co-Coordinator, Jacksonville Section Chair
<DaveG> Welcome all ...
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<Eric> Eric S. Ackerman - Chairman FC, SEC05, and what ever Jim H has thrown my way. I also change diapers! -0-
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<DaveG> Again, the proposed agenda is located at ...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2003-11/agendas.html...
<DaveG> At this time, I would like to invite Director Howard to ...
<DaveG> make any comments he would like to... GA (Go Ahead) JimH.
<JimH> Good evening and welcome to our R3 Excom Mtg ...
<JimH> Thank you all for attending tonight and for your work for IEEE. With that ...
<JimH> let's see how quickly we can move through the agenda.
<DaveG> Thanks Jim...
<DaveG>
<DaveG> Does anyone have any changes or additions to the agenda? Q/C?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> I would like to add a discussion item on reg fees for Southeastcon please.
<DaveG> OK ...
<DaveG> we will make that 10c ... Q/C?
<DaveG> If there are no objections, we will assume we have an agenda with the...
<DaveG> single addition. Q/C?
<DaveG> The consent agenda has two items: ...
<DaveG> 3a. ExCom to approve the minutes of its July 2003 E-Conference ...
<DaveG> meeting. ,,,
<DaveG> 3b. The ExCom to receive the reports listed in the Information ,,,
<DaveG> Agenda ,,,
<DaveG> Any objection to approving them on the consent agenda? ...
<DaveG> (Any objection will move them to the action agenda). Q/C?
<DaveG> Hearing no objection, we will consider the consent agenda as approved. ...
<DaveG> We will next go through the Officer reports which are all on-line for...
<DaveG> members to read. I'll go through each officer and give them a ...
<DaveG> chance to add or highlight, Director's Report -- GA JimH
<JimH> Nothing to add to the report unless someone has questions or comments.
<DaveG> Q/C?
<DaveG> Director-Elect report ... GA BillHarri
<BillHarri> NNothing to add at this point. We still have some sections we have not heard from about...
<BillHarri> aattending the November 21-23 Region meeting. If...
<BillHarri> aanyone could encourage more sections to attend, that would be great.
<DaveG> Q/C?
<Eric> C
<DaveG> GA Eric
<Eric> I think that the weekend picked is a..
<Eric> really bad weekend since people will be ..
<Eric> travelling for tg.-0-
<DaveG> Q/C?
<DaveG> Secretary's Report ...
<DaveG> 1. Reports are still being accepted (several are missing) ...
<DaveG> 2. Please read the ECC report about the mIRC client udpates (if ...
<DaveG> you are using mIRC). Q/C?
<DaveG> Hi CharlesH, please introduce yourself
<CharlesH> Charles Hickman, Treasurer
<DaveG> We are to your "report" to the ExCom, would you like a minute to "arrive" or talk now?
<DaveG> Looks like a "minute to arrive
<DaveG> is in order...
<DaveG> Past Director's Report -- GA DickR
<DickR> No additional comments at this time.
<DaveG> Q/C?
<CharlesH> c
<DaveG> GA CharlesH
<CharlesH> Sorry about the delay in responding...
<CharlesH> The phone rang. I sent my report. Any questions?
<DaveG> Q/C?
<DaveG> I would note that you wanted input from all about the budget by 5 November -- correct?
<CharlesH> yes
<DaveG> Q/C?
<DaveG> Thanks...
<DaveG> The Action Agenda has 3 items...
<DaveG> 9a. Receive the Review of the Strategic Planning Committee and ...
<DaveG> the Committee's Response to the review ...
<DaveG> 9b. Approve the 2004+ Strategic Plan ...
<DaveG> 9c. Approve appointment of Jim Howard as Region 3 SouthCon ...
<DaveG> Director (2004-8) and appointment of Jim Beall as Region 3 ...
<DaveG> SouthCon Director to fill the remaining portion of ...
<DaveG> Dick Riddle's term (2004-5). ...
<DaveG> Item 9a. Receive the Review of the Strategic Planning Committee and ...
<DaveG> the Committee's Response to the review. GA RoyH
<DaveG> Hi dbower -- please introduce yourself and give R3 position
<RoyH> You have the report showing the Rev Cmte Report and Spc Response. Will you receive this?
<dbower> David Bower--Reg 3 PIO
<DaveG> OK, Roy's committee moves the receipt of the review and report... Discussion?
<DaveG> Any opposition to receiving the report?
<DaveG> Hearing none, let's consider the motion passed without objection. Q/C?
<DaveG> Item 9b. Approve the 2004+ Strategic Plan. GA BobD
<BobD> Thanks, Dave....
<BobD> The SPC began, as usual, preparing a plan following the general format of previous years and also the format of various IEEE entities...
<BobD> In September, however, a new approach was suggested: Put the plan in a concise brochure format ...
<BobD> This has been done. There have been a number of "tweaks" to the brochure, ...
<BobD> and it has now been posted on the web with several initiatives and projects planned for 2004. ...
<BobD> Director-Elect Harrison has played an integral part in the final version -- for which the SPC is grateful. ...
<BobD> Accordingly, the Strategic Plan for 2004+ in its brochure format is submitted for ExCom approval.
<DaveG> Thank you Bob. Q/C?
<DaveG> Any discussion on the motion to approve the 2004+ Strategic plan?
<DaveG> Any objection to its approval by the excom?
<DaveG> Hearing none, let's consider the motion passed without objection. Q/C?
<RoyH> Good Job!
<DaveG> Yes!
<DaveG> Item 9c. Approve appointment of Jim Howard as Region 3 SouthCon ...
<DaveG> Director (2004-8) and appointment of Jim Beall as Region 3 ...
<DaveG> SouthCon Director to fill the remaining portion of ...
<DaveG> Dick Riddle's term (2004-5). GA JimH
<JimH> My appointment the customary progression for the Past Director. In Dick's case ...
<JimH> he has sent me a letter asking that I appoint someone else, preferably from ...
<JimH> Florida, to finish his term. Jim Beall is scheduled to end his term ...
<JimH> this December and has agreed to finish out Dick's term. This will give ...
<JimH> the Region the full 2 Directors for SouthCon.
<DaveG> Thank you. Q/C?
<JimB> c
<DaveG> GA JimB
<JimB> I believe that the term actually begains right after the clopse of the next years Southcon Show.
<DaveG> Q/C?
<DaveG> I assume the intent of the motion is to appoint the new directors ...
<JimB> c
<DaveG> in concert with the SouthCon bylaws for such appointments. GA JimB
<JimB> it is to approve the appointment by the director.
<DaveG> (oops) yes ... I was really getting the second part into the mix... Q/C?
<DaveG> Is there any objection to this motion?
<BrianS> No objection.
<DaveG> Any further discussion?
<DaveG> Hearing none, let's consider the motion passed without objection. Q/C?
<DaveG> That completes the action agenda...
<DaveG> On the discussion agenda we have two items:
<DaveG> 10a. Review of Meetings at Region 3 "Meeting" in Atlanta ...
<DaveG> 10b. Review of Region Committee Agenda ..
<DaveG> 10c. SoutheastCon Registration fees ...
<DaveG> 10a. Review of Meetings at Region 3 "Meeting" in Atlanta ...
<DaveG> This is shown at https://ewh.ieee.org/reg/3/excom/meetings/2003-11/ ...
<DaveG> JimH would you like to make any comments?
<JimH> Sure ...
<JimH> We are centering this meeting around the Sections, so I am asking the R3 ....
<JimH> committees to get all the feedback they can, from the Section reps, about ...
<JimH> what the Sections want and need from our committees. We also need to be ...
<JimH> aware that the IEEE President Elect will be attending or meeting - whomever ...
<JimH> wins (we have both candidates coming and one will be the winner by the ...
<JimH> time of our meeting). I will send out some suggestions for the committee...
<JimH> chairs for the meeting and will be available if you have any questions ...
<JimH> before or during the meeting.
<DaveG> (Hi Bruce, please introduce yourself and give your position)
<brucew> Hi All...Bruce Walcott, RSAC
<DaveG> Q/C on Region 3 Meetings ?
<DaveG> 10b. Review of Region 3 Committee Meeting Agenda ...
<DaveG> This is still in development, what is on the web site at ...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2003-11/agendas.html#Region3Comm...
<DaveG> is a placeholder for the real agenda...
<DaveG> JimH covered what will be going on in his prior comments, any Q/C on this?
<DaveG> 10c. Southeastcon registration fees ...
<DaveG> Charles put his comments into a file which we managed to get ...
<DaveG> to the web at...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2003-11/regfee.txt ...
<DaveG> GA CharlesL
<CharlesL> Thanks Dave - a yeoman's effort to get that posted...
<CharlesL> I give you a moment to read the item and welcome discussion.
<DaveG> Q/C?
<DaveG> While we are waiting the reading, what is the fee for students/life members?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> Students attending the student conference will pay $45, as will students who want to attend the professional conference (not authors)...
<CharlesL> Life members who want to attend the conference pay the same fee for the same benefit per IEEE bylaws...
<JRT> q
<CharlesL> that is, can attend conference but get no meals other than reception...
<CharlesL> attending the R3 meetings is not a conference and is not covered in IEEE bylaws, thus has no discount.
<DaveG> GA JRT
<JRT> I am indifferent, but what is the cash flow? Do we pay the conference the full rate for food, and when?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> This is the exact cost for meals, breaks, a/v and other overhead pro-rated to R3's use. Chip Dawson has broken this down very closely and it is with in a $1 (IMO) of true cost to us.
<DaveG> Q/C?
<brucew> q
BrianS brucew
<DaveG> GA brucew
<brucew> Charles...the $45 rate is a little more than in the past...
<brucew> southeastcons. What are our thoughts in this increase?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> I believe the student conf chair and student chairs decided to include the party in the "basic fee" rather than the old "all or nothing" fee of $25 and $75 (years ago rates)...
<CharlesL> looking at last 3 SoutheastCons, we found virtually all went to party and felt this the best registration option.
<brucew> I see...thanks
<DaveG> What is the member registration fee?
<DaveG> Q/C?
<CharlesL> https://www.southeastcon.com/registration/Sec04formNL.pdf
<DaveG> I would note that https://www.ewh.ieee.org/reg/3/review/bylaws2002.htm ...
<DaveG> (our bylaws) state that ...
<DaveG> h. In establishing the level of registration fees for the conference, there shall be a member/non member differential maintained in the range of 25% to 50% in accordance with IEEE policy. Student Member registration will not exceed fifteen (15) percent of the conference member registration fee without approval of the Region 3 Delegate/Director upon recommendation from the Regional Student Activities Chair (RSAC). Unless the SoutheastCon Committe
<DaveG> e and the Region 3
<DaveG>
<DaveG> Conference Committee stipulate[s] otherwise, the individual registration fee forunemployed, retired and Life Members shall be no more than for students.
<DaveG>
<DaveG> I think $45 is more than 15% so the $45 fee will take a recommendation from the RSAC and ...
<DaveG> approval by R3 Director if I read it right. Q/C?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> I assumed this was cleared. If not, then we need to take this action.
<DaveG> Q/C?
<DaveG> As noted at the start...
<DaveG> this is a discussion item and the parties that can take action can do so after ...
<DaveG> further off-line discussion and comment. I would note that the fees need ...
<DaveG> to be fixed and agreed to prior to any publications appearing or the resulting ..
<DaveG> confusion will not be fun. ...
<brucew> c
<DaveG> GA brucew
<brucew> So, Dave and CharlesL how long do I have before I need to make this recommendation?
<DaveG> the R3 newsletter ships 26 December with this information...
<DaveG> it is "frozen" about 6 December. CharlesL (or others) is there an earlier date driving things?
<DaveG> Q/C?
<CharlesL> c
<DaveG> ga CharlesL
<CharlesL> The website for registration for student is up now, but no one has registered. As conference chairs are not here I cannot speak for them but if we need to re-think student reg fees we need to do it yeasterday.
<DaveG> Q/C?
<CharlesL> c
<DaveG> GA CharlesL
<CharlesL> I will facilitate getting this resolved offline with all affected parties.
<DaveG> Great. Any other Q/C including on the R3 member/pace member fees?
<DaveG> OK....
<DaveG> I believe this completes the discussion agenda...
<DaveG> is there any old business?
<DaveG> is there any new business?
<DaveG>
<DaveG>
<DaveG> Date and Location of Next Meeting ...
<DaveG> There is, of course, the upcoming region meeting and the committee reports and section ...
<DaveG> reports will be presented there as well as readable on-line. ...
<DaveG> JimH has advised that there might be a short ExCom meeting at the Atlanta series if ...
<DaveG> needed but ExCom participation in the Region meeting and associated events is ...
<DaveG> expected in any event. Bill Harrison has advised that the most likely time for ...
<DaveG> a Region 3 ExCom e-conf at the start of next year will be 12 and 14 January. ...
<DaveG> JimH any comments about this?
<DaveG> Sorry about that (ISP carrier disappeared)
<JimH> Sure ...
<JimH> If we have any business that requires a short Excom mtg at the Region mtg ...
<JimH> we will fit it into the agenda, otherwise as Dave stated, we want the Excom ...
<JimH> And the mentors, to be very involved with the Sections.
<DaveG> Thanks. BillHarri any comments ?
<BillHarri> Okay with me.
<DaveG> Thanks...
<DaveG> Any Q/C from anyone?
<DaveG> Hearing none, Director Howard, this completes the ExCom agenda...
<DaveG> would you make any closing comments that you would care to and then adjourn the meeting?
<Lee> What ???
<Lee> Sorry.
<ButchS> I think Dave's ISP is out again.
<DickR> I agree BillR can you take over?
<BrianS> Does anyone have a song for us?
<BillR> <G> Sure...
<BillR> I don't know what Dave had in mind next...
<JimH> Will do ...
<JimH> Again, thanks to all of you for being part of this mtg tonight. As you can tell ...
<JimH> we finished the mtg in one night, so we will not be meeting on Wednesday night ...
<JimH> as we had originally planned. Our next meeting will be in Atlanta for the Region ...
<CharlesL> c
<JimH> meeting, Please make sure all the Sections have reps in attendance.
<JimH> GA CharlesL.
<CharlesL> You may wish to ask if anyone had any possible issues to bring up in Info Agenda as we skipped it.
<DaveG> Well we can...
<DaveG> As I said, they will be presented in the Region meeting ...
<DaveG> are there items in the information agenda that need to be discussed tonight ...
<DaveG> to move things along in appropriate manner?
<DaveG> Hearing none (and still being connected <G>)... Back to JimH to adjourn the meeting.
<JimH> Thanks Dave ...
<JimH> let's consider this meeting adjourned and thanks to everyone for being here - night all.