<DaveG> Hi, Welcome to Third Meeting of the 2004 ExCom ...
<DaveG> under the leadership of Director Harrison. ...
<DaveG> At his request, I am serving as your meeting ...
<DaveG> facilitator. This is a formal meeting potentially with votes. ...
<DaveG> We will have both a log (except for any ...
<DaveG> executive session) and minutes. ...
<DaveG> On our meeting page: ...
<DaveG> https://www.ewh.ieee.org/reg/3/excom/meetings/2004-07/agendas.html ...
<DaveG> we have the procedures that we will use for voting, ...
<DaveG> executive sessions, ...
<DaveG> and the roster above the agenda has an asterisk for each voting ...
<DaveG> member. ...
<DaveG> We may complete our agenda this morning and NOT have an
<DaveG> afternoon session depending on how things proceed. ...
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> (You don't have to wait your turn for this but just do it. Now) ...
<DaveG> So to start things off: ...
<DaveG> Dave Green, Secretary / ECC
<ReedT> Reed Thompson, member SPC
<BobD> Bob Duggan, SPC Chair
<JimH> Jim Howard, Past Director
<CharlesH> Charles Hickman, Treasurer
<JoeyD> Joey Duvall, GOLD
<BillC> Bill Clayton, Communications Comm, Vice Chair
<don> Don Hill, Conference Chair.
<SeanH> Sean Haynes, Section Congress Co-coordinator
<JohnT> John Twitchell, ARC Chair
<GeorgeM> George McClure, Director-Elect, PAOC, PACE
<BillR> Bill Ratcliff, Communications Committee Chair
<JohnP> John Parr, Area 8 Chair
<DickR> Dick Riddle, LDO Project Manager
<Lee> Lee Stogner, Membership Development Chair
<BillHarri> Bill Harrison, R3 Director
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<DaveG> Director Harrison, do you have any opening comments before we get to the ...
<DaveG> approval of the agenda (and working thru it)? GA BillHarri
<DaveG> (Hi RoyH
<BillHarri> Yes, good morning all...
<DaveG> (Hi ChipTD)
<RoyH> Hello
<ChipTD> Hi
<BillHarri> I hope this meeting will not be a long one...
<Jose> Jose M. Romero, Vice-Chair of the Broward Chapter and Vice-Chair of SEC05. I'm here on behalf of Dr. Ackerman.
<BillHarri> Unless anyone has issues we need to debate and vote on, it should be ...
<BillHarri> an information sharing session, and maybe we can complete it this morning...
<BillHarri> I have a couple of items to share, and Jim Howard/Dave Green want to start the Region...
<BillHarri> planning for Sections Congress 2005. I will stand by until Dave brings up these discussion items.
<DaveG> Thanks BillHarri. Welcome Jose -- thank you for attending ...
<DaveG> RoyH and ChipTD, please introduce yourselves (name and position).
<ChipTD> Chip Dawson, NC Council Chair, R3 Webmaster, SECon 2004 Co-General Chair
<DaveG> (guess they are getting set up)...
<ChipTD> I have to go into work so I can not stay. I will post my reports this week end and check back oafter lunch
<DaveG> Thanks ChipTD. Any Q/C for Chip before he goes?
<RoyH> Review Committee Chair
<DaveG> Thanks RoyH (aka Roy Harris)...
<RoyH> Sorry, Roy Harris, Review Comm
<DaveG> <G> Thanks...
<DaveG> ChipTD leave when you need to. Thanks for checking in.
<DaveG> The consent agenda has two items: ...
<DaveG> 3a. ExCom to approve the minutes of its March 2004 E-Conference ...
<DaveG> meeting. ...
<DaveG> 3b. The ExCom to receive the reports listed in the Information ,,,
<DaveG> Agenda ...
<DaveG> Any objection to approving them on the consent agenda? ...
<DaveG> (Any objection will move them to the action agenda). Q/C?
<DaveG> Hearing no objections, we will consider the consent agenda as approved...
<DaveG> when the agenda is adopted. ...
<DaveG> There are no action items, 3 discussion items on the agenda as well ...
<DaveG> as the information agenda containing reports. ...
<DaveG> Does anyone have any changes or additions to the agenda? Q/C?
<DaveG> If there are no objections, we will assume we have an agenda. Q/C?
<DaveG> Hearing no objections, we will consider the consent agenda as approved...
<DaveG> when the agenda is adopted. ...
<DaveG> We will next go through the Officer reports which are all on-line for...
<DaveG> members to read. I'll go through each officer and give them a ...
<DaveG> chance to add or highlight, Director's Report -- GA BillHarri
<BillHarri> My report is posted...
<BillHarri> it is the same information I presented to the Regional Activities Board in KC...
<BillHarri> I need input from all about our local activities and accomplishments...
<BillHarri> to include in my next BoD report...
<BillHarri> please send it to me between now and our next region meeting in October...
<BillHarri> that way I can get it on the BoD web site and CD. Thanks.
<DaveG> Thanks BillHarri . Q/C?
<DaveG> Director-Elect - GA GeorgeM
<GeorgeM> My report is posted...
<GeorgeM> We have continuing problems with inactive chapters and late officer reporting. ....
<GeorgeM> But, there are plans for reactivating most of the inactive chapters. One subsection is recommended for dissolution.
<DaveG> Thanks GeorgeM . Q/C?
<DaveG> Secretary's Report ...
<DaveG> * Reports are still being accepted (several are missing) ...
<DaveG> other than that, everything is in the written report. Q/C?
<DaveG> Treasurer - CharlesH GA
<CharlesH> Treasurer's report and mid-year budget submitted.
<DaveG> Thanks CharlesH . Q/C?
<DaveG> Past Director - GA JimH
<JimH> Report has been submitted. Just to ...
<JimH> follow up on one item - Sections Congress. Be planning with your Sections ...
<JimH> to make sure they are on board for sending a representative, helping to fund ...
<JimH> the congress, and possibly planning to send additional officers.
<DaveG> thanks JimH, Q/C?
<DaveG> That completes the officer reports...
<DaveG> there is no action agenda which moves us to the discussion agenda...
<DaveG> 10a. IEEE Outreach Project Harrison
<DaveG> 10b. IEEE Sections Congress 2005 Howard / Green / Shadwell
<DaveG> 10c. Modifications to sec-r03 list Green
<DaveG> ...
<DaveG> BillHarri: please start the discussion on IEEE Outreach Project. GA BillHarri
<BillHarri> As many of you know, R3 has taken the lead on many IEEE initiatives...
<BillHarri> including Industry Relations. I have been on a soap box on this issue for several years...
<BillHarri> Regional Activities set up a committee...
<BillHarri> the "big Board" set up an ad hoc Industry Relations committee. I have been asked to serve on...
<BillHarri> the BoD IR Committee, chaired by past president, Mike Adler. We have three major activities
<BillHarri> underway: 1. A special initiative with Walt Disney World Epcot in Orlando...
<BillHarri> it would result in a major exhibit at Epcot Innovations Center highlighting IEEE and ...
<BillHarri> encouraging ten year olds to engage in math/science/engineering fields, especially...
<BillHarri> relating to our areas of expertise.
<BillHarri> 2. Engaging a high level Industry Relations advisory committee. ...
<DaveG> (Hi JimB, please introduce yourself)
<JimB> Southcon Director
<BillHarri> and 3. Preparing and distributing materials that can be used by IEEE sections, chapters, ...
<DaveG> (Jim Beall -- welcome!)
<BillHarri> and members to promote IEEE to industry. ...
<BillHarri> I will share information and MS PowerPoint presentations with the R3 ExCom under separate cover...
<BillHarri> as they develop. Thanks.
<DaveG> Thanks BillHarri . Q/C?
<DaveG> I have seen presentations on this...
<DaveG> and found that this (the Disney portion) is any exciting proposal for IEEE to consider. Q/C?
<JimH> c
<GeorgeM> C
<DaveG> GA JimH
<JimH> I have also had the opportunity to view the proposal on the Disney ...
<JimH> project and find it very, very exciting for IEEE. Looking forward to hearing more about it.
<DaveG> Q/C?
<DaveG> GA GeorgeM
<GeorgeM> The industry emphasis is crucial to retaining and expanding membership...
<GeorgeM> Publications alone are not sdufficient any more. There is a new continuing education effort aimed at industry that will help, in 2005 and beyond.
<DaveG> Thanks. Q/C?
<JoeyD> c
<DaveG> GA JoeyD
<JoeyD> I've also seen the proposal - I believe this has GREAT potential, for IEEE, ...
<Jose> (C) I agree
<BobD> c
<Lee> c
<DaveG> Aw.. JoeyD is still having problems...
<DaveG> GA BobD
<BobD> There's a new aviation museum/learning center planned adjacent to Lockheed near Atlanta. That too may be an opportunity for IEEE work with industry (& Lockheed).
<DaveG> Thanks BobD. Continue JoeyD -> we got your first line.
<JoeyD> (sorry about that) I was just saying that there's tremendous potential ...
<JoeyD> for the engineering profession, as well as the IEEE.
<DaveG> Thanks... GA Lee
<Lee> There's also a Employment Assistance angle to the Disney/Industry Relations project...
<Lee> If companies think more of IEEE, then they may also look more to the IEEE as a new source...
<Lee> of engineers and in turn this will help drive new members.
<DaveG> Thanks. Other Q/C?
<DaveG> Good...
<DaveG> Item 10b. IEEE Sections Congress 2005 ...
<DaveG> Will you start this off JimH?
<DaveG> GA JimH
<JimH> Sure ...
<JimH> Section Congress is moving ahead very well. Hopefully all the Sections ...
<JimH> are planning to send a rep and planning to help us with funding for this ...
<JimH> 1st time ever Section Congress in Region 3. Please keep this in front of all ...
<JimH> the Section Excom's and keep talking it up. Dave, as Program Chair for SC05, would ...
<JimH> you like to add anything?
<DaveG> Thanks Jim. The Program Committee has developed the program (https://www.ieee.org/organizations/rab/sc/2005/index.htm) ...
<DaveG> A solicitation for nominations for speakers has gone out (another link on the web page) ...
<DaveG> Nominations should be accompanied with financial support plans ...
<DaveG> for Region 3 folks, it might make sense to route nominations through the Director. ...
<DaveG> JohnT, as Vice Chair of the Steering Committtee, would you like to make any comments? GA JohnT
<JohnT> Nothing to add, except please send money!
<DaveG> <G> ...
<DaveG> I would also add that we will be saying more about the "recommendations process" in future reports...
<DaveG> Q/C?
<DaveG> Thanks all...
<DaveG> this is going to be a big event for IEEE and for Region 3 and your support and participation is appreciated...
<DaveG> 10c. Modifications to sec-r03 list ...
<DaveG> https://ie3col.eng.uab.edu/twiki/bin/view/R3econf/SecR03MailListChange ...
<DaveG> I sent this out earlier this morning...
<DaveG> We have had "holes" in getting the word out to sections as well as desires by the ...
<DaveG> sections to have more flexibility in how they distribute things to their officers ...
<DaveG> The attached plan has been discussed in the Communications Committee and is on track ...
<DaveG> for implementation as stated unless folks see problems with the approach. Input now or later...
<DaveG> appreciated. Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> Part of the problem I have noticed is delay in sending in officers' names to the geographic roster...
<GeorgeM> at ant time names can be sent to "georoster@ieee.org", and the roster will be updatd within a week.
<DaveG> Thanks GeorgeM.
<DaveG> Q/C?
<DaveG> I guess we should ask Area/Council chairs to make sure the Section Chairs get the word. Q/C?
<DaveG> That concludes the discussion agenda...
<GeorgeM> ?
<DaveG> GA GeorgeM
<GeorgeM> How do changes come in to be reflected in the Region 3 list servs?
<DaveG> The sec-r03 list is a list of lists, changes in it are reflected by ...
<DaveG> those who control the r3-section list can modify through the web interface (or contact me or staff) ...
<DaveG> the new r3-sectionchairs is generated from the georoster. ...
<DaveG> The ExCom2004 list is maintained by me with input from members. Q/C?
<GeorgeM> c
<DaveG> GA GeorgeM
<GeorgeM> So any later changes sent ti georoster should also be sent to you -- correct?
<DaveG> Would not hurt but the r3-sectionchairs list is supposed to be updated at HQ without my intervention (when all goes well).
<DaveG> Q/C?
<DaveG> OK, in the interest of efficiency, we are going to go through the ...
<DaveG> information agenda with the following approach, ...
<DaveG> I will mention the information item, the 'owner' will say either Y or N ...
<DaveG> depending on whether they wish to make additional comments and ...
<DaveG> members will say Q or C if they have a question or comment on a particular ...
<DaveG> item. My goal is just to make sure we spend our time on discussing ...
<DaveG> those items that members feel needs discussion rather than ...
<DaveG> merely going over items that have been clearly reported and need ...
<DaveG> no further discussion. Unless asked to do otherwise, I will start with ...
<DaveG> item 6 on the information agenda as we have already gone over officer reports...
<DaveG> Q/C on process?
<DaveG> Objections to starting with item 6?
<DaveG> Hearing none...
<DaveG> Awards and Recognition -- JohnT
<JohnT> n
<DaveG> Q/C?
<DaveG> Communications -- BillR
<BillR> N
<DaveG> Q/C?
<DaveG> ECC - DaveG Q/C?
<DaveG> Newsletter - Q/C?
<DaveG> Public Information - Q/C?
<DaveG> Webmaster - ChipTD
<DaveG> Q/C?
<DaveG> Conferences - Don
<don> n
<DaveG> Q/C?
<DaveG> Southeastcon 2005 - Jose
<DaveG> (he has dropped off) Q/C?
<DaveG> Southcon - JimB
<DaveG> Jose -> do you have anything you would like to report on SoutheastCon 2005?
<Jose> Yes ...
<Jose> I'm not sure if everyone read the previous report so I will do a short one ...
<Jose> Good Morning to all. SEC05 is well on its way ...
<Jose> The organizational team is working hard to make next years conference the best ever ...
<Jose> Our web site (https://sec05.nova.edu) mostly complete (it is just missing some final details) ...
<Jose> but it is a wealth of information for anyone attending...
<Jose> We were able to learn a lot from SEC04 and are trying to learn as ...
<Jose> much as we can from their acomplishments/challanges...
<Jose> Both the Call for Papers and the Student Program Hardware Design Rules ...
<Jose> (i.e. 'robot competition') were released and posted on the conference site ...
<Jose> NSU provided a team of programmers that are developing a paper review ...
<Jose> system that will enable authors' submission of papers, reviewers' ...
<Jose> comments and track chairs' decisions on technical papers...
<Jose> Everything is well under way and we are making great progress. Any questions?
<DaveG> Thanks. Q/C?
<DaveG> Good job Jose. We look forward to a good conference...
<DaveG> SouthCon - JimB
<Jose> Thanks
<DaveG> Q/C?
<DaveG> (JimB must have stepped away...)
<DaveG> Educational Activities -- Q/C?
<DaveG> Finance Committee -- CharlesH
<CharlesH> N
<DaveG> Q/C?
<JimB> Southcon 2005 wilbe held in OPrlando in Feb of 05 colocated with AMCON...
<JimB> We are jno longer usingECI as a contractor. Current contractor is Sue Kingston who was laid off be ECI. More info later.
<DaveG> Thanks. Q/C?
<JimB> The Feb dates are 16 qand 17.
<DaveG> Q/C?
<DaveG> membership development - Lee
<Lee> n
<DaveG> Q/C?
<DaveG> PAOC and friends -- GA GeorgeM
<GeorgeM> Adeeb Hamsey has agreed to take over a chair, PAOC.....
<GeorgeM> WE are looking for volunteers in state capitals to form the gocvernment activities listening posts..
<GeorgeM> That will keeo us upo to date on local activities. I sent out a e-mail on that...
<GeorgeM> but am not sure it got delivered. Anyone wanting details contact me and I will re-send.
<DaveG> Time line for the changeover to Adeeb? Will there be a separate PACE Chair?
<GeorgeM> Yes, a separate PACE chair. I hope Adeeb can take over by the time of the Octover R3 meeting.
<DaveG> Thanks, I'll await news of the official appointment by BillHarri which I assume will mark the official ...
<DaveG> change (and point in time). Q/C?
<DaveG> N&A - JimH
<JimH> n
<DaveG> Q/C?
<DaveG> Strategic Planning - BobD
<BobD> y
<DaveG> GA BobD
<BobD> Thanks to Sully Sullivan's research, we find that Deborah Powers first appointed Mentors in Reg 3 in 1992, and ...
<BobD> thus we've been formally mentoring (via SPC) in Reg 3 since 1992.
<DaveG> Thanks. Q/C?
<DaveG> Student Activities -- Q/C?
<DaveG> Area 1 -- Q/C?
<DaveG> Area 1 / Virginia Council -- Q/C?
<DaveG> Area 2 / NC Council -- Q/C?
<DaveG> Area 3 -- Q/C?
<DaveG> Area 4 / Florida Council -- Q/C?
<DaveG> Area 5 / Tennessee Council -- Q/C?
<DaveG> Area 6 -- Q/C?
<DaveG> Area 7 / SC Council -- Q/C?
<DaveG> Area 8 -- JohnP
<JohnP> N.
<DaveG> Thanks. Q/C?
<DaveG> Area 9 -- Q/C?
<DaveG> Industry Relations -- Q/C?
<DaveG> Gold -- we will catch next time JoeyD is "in"...
<DaveG> History -- Q/C?
<DaveG> LDO -- DickR
<DickR> N
<DaveG> Q/C?
<DaveG> Leadership Development -- Q/C?
<DaveG> Life Members -- Q/C?
<GeorgeM> c
<DaveG> GA GeorgeM
<GeorgeM> There is a speaker's bureau being developed by the Life Members Committee....
<GeorgeM> for use by any LM chapoter desiring speakers. ...
<GeorgeM> I'm the coordinator for it, and will welcome anyone volunteering to speak on a topic of interest to life members.
<DaveG> Cool. Q/C?
<DaveG> Section/Chapter Coordination -- GeorgeM
<GeorgeM> Nothing more.
<DaveG> Q/C?
<DaveG> section congress coordinator -- Q/C?
<SeanH> N
<DaveG> Thanks. Q/C?
<DaveG> Special Projects -- Q/C?
<DaveG> Special Review Coordinator ...
<DaveG> Roy Harris had to go. He said he had nothing to report beyond his written comments...
<DaveG> Q/C?
<DaveG> That concludes the information agenda...
<DaveG> There is no old business that I am aware of. Q/C?
<DaveG> New Business Q/C?
<DaveG> BillHarri: would you like to make any comments and tell us of the next meeting?
<BillHarri> Yes...
<BillHarri> Region 3 e-conference 11/13 October...
<BillHarri> Full Region 3 Meeting 15-17 October...
<BillHarri> agenda under development, but will probably vary from our traditional schedule...
<BillHarri> more focus on section, chapter, member activities...
<BillHarri> and we will want to spend time preparing for Sections Congress 2005...
<BillHarri> in Tampa...
<BillHarri> Thanks to all for attending today. I will be in touch with news as it develops...
<BillHarri> on the Disney Outreach project and agenda for the Region 3 meeting.
<DaveG> Full R3 meeting in Atlanta for sure -- right?
<DaveG> Q/C?
<BillHarri> RIGHT!
<DaveG> Q/C?
<DaveG> That concludes our agenda. Thanks for your participation and promptness. I wish you all a good weekend and ...
<DaveG> look forward to working with you the rest of the year. Bill are we adjourned?
<BillHarri> The meeting is adjourned. Thanks again for your attendance and support.