<DaveG> Hi, Welcome to ExCom e-conf before the second Region meeting of the 2006 ...
<DaveG> under the leadership of Director McClure. ...
<DaveG> At his request, I am serving as your meeting ...
<DaveG> facilitator. This is an formal meeting (one night). ...
<DaveG> Our agenda is at https://ewh.ieee.org/reg/3/excom/meetings/2006-10/agendas.html ...
<DaveG> It has just been updated a few mins ago so you might want to hit refresh.
<DaveG> ...
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> (You don't have to wait your turn for this but just do it. Now) ...
<DaveG> Dave Green, Secretary / ECSC
<PatD> Pat Donohoe, Educational Activities Chair
<BillC> Bill Clayton, Communications Chair
<Charles> Charles Hickman, Treasurer
<SeanH> Sean Haynes, SEC07 Co-Chair
<ChasL> Charles Lord, LD/LDO/KM/NCC/etc
<GeorgeM> George McClure, director R3
<DickR> Dick Riddle SPC Chair
<BobD> Bob Duggan, Flat World honcho
<Lee> Lee Stogner, MD Chair and R3 Sales
<BillR> Bill Ratcliff, Director-Elect
<don> Don Hill, Conf Comm
<BillH> Bill Harrison, Past Director
<Roy> Roy Harris, Special Rev Cmte Chair
<Robbie> Wilfred A. Roberts, Jamaica Section Chair
<JimB> Jim Beall southcon Director
<DaveG> Welcome All...
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<DaveG> The consent agenda has one item: ...
<DaveG> 3a. The ExCom to receive the reports listed in the Information ,,,
<DaveG> Agenda ...
<DaveG> ny objection to approving them on the consent agenda? ...
<DaveG> (Any objection will move them to the action agenda). Q/C?
<DaveG> (ny -> any)
<DaveG> Hearing no objections, we will consider the consent agenda as approved...
<DaveG> when the agenda is adopted. ...
<DaveG> GeorgeM: Would you like to make welcoming comments before we work on the agenda? GA GeorgeM
<GeorgeM> Again, thanks to all for participating in the midst of your busy schedule. We should be able to keep this brief.
<DaveG> Thanks...
<DaveG> There are two action items. ...
<DaveG> Both from SPC related to proposed changes to Region structure...
<DaveG> There are two discussion items on the agenda ...
<DaveG> Any additions or changes to the agenda? Q/C?
<DaveG> Hearing none...
<DaveG> Any objection to approving the agenda as it is on the web (and approving the consent agenda) ? Q/C?
<DaveG> Hearing none, we have an agenda...
<DaveG> Item 4> Director report. GA GeorgeM
<GeorgeM> It stands as submitted. Our biggest problems are membership recruiting and providing value to members through...
<GeorgeM> our programs. There is more there that most realize, so the Region meeting can be a place to reinforce the messages.
<DaveG> Q/C?
<DaveG> Thanks George. 5. Director-Elect Report -> GA BillR
<BillR> I would hope ...
<BillR> that we get additional responses to the questions that the A/C chairs...
<BillR> sent to the sections. Other than that it looks like a good meeting in Atlanta.
<DaveG> Q/C?
<DaveG> Thanks BillR. 6. Secretary's Report...
<DaveG> Report submitted, just to highlight an experiment being conducted with Comm Comm help...
<DaveG> A Region 3 Volunteer Blog test has been established. If you have content
<DaveG> that should be considered for this blog, please send it to me. The blog
<DaveG> is at https://ieeer3.blogspot.com/ and one can subscribe to an RSS feed
<DaveG> to it.
<DaveG> Q/C?
<GeorgeM> Q
<DaveG> GA GeorgeM
<GeorgeM> How does the blog intent differ from the Region 3 Forum (online community)?
<DaveG> I'll let others have their spin on this but I would say it is easier to read and does not ...
<DaveG> require one to join the community first. The blog is closer to broadcast and the community is ...
<DaveG> closer to collaboration. We probably need both. Q/C?
<BillC> c
<DaveG> GA BillC
<BillC> That is right. The blog is visible to the entire Internet ...
<BillC> which is both its strength and weaknesss.
<DaveG> Q/C?
<GeorgeM> C
<DaveG> (Thanks BillC)
<DaveG> GA GeorgeM
<GeorgeM> Could be useful in attracting non-members. The Forum has remained mostly hidden, with fewer than 60 signed up at last count.
<DaveG> Q/C?
<BillR> c
<DaveG> GA BillR
<BillR> We should keep in mind as BillC and Dave said that we need a tool kit and not just a single approach orr application. Also this is an experiment to see how well it attracts ...
<BillR> a variety of member and non members alike. We can and will learn something from this.
<DaveG> Q/C?
<DaveG> Item 7. Treasurer's Report --> GA Charles
<Charles> Report submitted.
<DaveG> Q/C?
<DaveG> OK...
<DaveG> We now move to action agenda...
<DaveG> oops...
<DaveG> Past Director's Report -> GA BillH
<BillH> Nothing more to report.
<DaveG> <G> Thanks... Q/C for BillH?
<DaveG> Now to action agenda..
<DaveG> First item is item 9a...
<DaveG> Endorsement of proposed changes to Region Commitee ... DickR would you like to introduce? GA DickR
<DickR> OK
<DickR> As you know the SPC has made a proposal to resturcture the R3 Committee and ExCom...
<DickR> the ExCom was sent the restructure on Oct 1 we are asking for ... your endorsement ...
<DickR> for the propose structure....
<ChasL> Q
<DickR> if you have questions please my report at URL
<DaveG> I have just refreshed the item -- some stuff had been chopped off..
<DaveG> thanks JimB for noting. ...
<DaveG> GA ChasL
<ChasL> My question was why the report was chopped - never mind <G>
<DaveG> <G>...
<DaveG> well the more official answer after having just looked again and reposted again is that...
<DaveG> there was a character that terminated the upload in the file. Now deleted and it should be ...
<DaveG> readable. All Refresh <G>.
<DaveG> Hi Mary, please introduce yourself and give position.
<DaveG> Q/C?
<BillC> q
<Mary> Mary Ellen Randall - Awards and Recognition Chair
<DaveG> Welcome...
<DaveG> GA BillC
<BillC> Where does the Archive and Knowlege management fit ...
<BillC> I might have missed it in my quick scan, but I can't find it.
<ChasL> c
<DaveG> It is in item 12. GA ChasL
<BillC> (never mind I just found it)
<ChasL> As Dave said, it got moved under LD and seciton support, as that is its main purpose in new structure
<DaveG> Q/C?
<DaveG> I believe this, if approved by the ExCom, will come to the Region committee for action next Spring then go to RAB as it involves Bylaw changes. Q/C?
<DaveG> Q/C?
<DaveG> All those in favor of ExCom endorsing the motion, please say Y, opposed N, abstain A.
<ChasL> Y!
<BillC> y
<BobD> y
<don> y
<Charles> y
<DickR> Y
<JimB> q
<PatD> y
<BillH> y
<BillR> y
<Robbie> y
<JimB> n
<DaveG> GA JimB
<JimB> Under ExCom #3 Conf Cmt it lists Scon Sr Dir & Scon Jr Dir...
<JimB> In my mind the past present and future SECon Chair need to be part of the cmt
<DickR> c
<DaveG> Thanks. GA DickR
<DickR> I don't have a problem with adding them do you Roy?
<Roy> They are part of the committee, but are not sub-committees.
<DaveG> Q/C?
<SeanH> C
<DaveG> GA SeanH
<Lee> y
<SeanH> I agree with Jim Beall. Could this be added as a friendly amendment?
<DaveG> Q/C?
<Roy> c
<DaveG> Am I to understand that the ...
<DaveG> committee would officially have ...
<DaveG> immediate past, present, and all named future chairs of Southeastcon?
<DaveG> GA Roy
<SeanH> C
<Roy> That was my question and what is the proposed amendment?
<DaveG> GA SeanH
<SeanH> I was thinking it would be the immediate past, present, and immediate future (for a total of 3) SEC Chairs.
<JimB> c
<DaveG> GA JimB
<JimB> I agree with Sean. Thes chairs are really more valuable than Southcon
<DaveG> DickR -> do you want to propose to the group a modification for reconsideration or would like to ...
<DaveG> come back to this in a little while ?
<DaveG> GA DickR
<Roy> c
<DaveG> GA Roy
<Roy> I agree with Jim that these are important and have no objetions to adding them.
<DaveG> So the proposal is modify things to add 3 additional members to the committee -- correct?
<SeanH> Y
<JimB> y
<BillR> Q
<DaveG> (to the Conference Committee). GA BillR
<DaveG> GA BillR
<BillR> You answered my question Dave.<G>
<DaveG> <G> OK...
<DickR> c
<DaveG> GA DickR
<DickR> Don is SoutheastCon now a part of you Conf Comm?
<don> c
<DaveG> GA don
<don> Yes, but the more the merrier.
<DickR> c
<DaveG> GA DickR
<DickR> If SoutheastCon is now a part of the Conf
<DickR> Comm why are we adding it?
<JimB> c
<DaveG> I think folks are treating it as a completeness item...
<DaveG> both of the Southcon Chairs are already on committee also. GA JimB
<JimB> As sent out the proposal to make changes did not have the SEC Chairs shown...
<JimB> I felt that they specifically needed to be listed.
<DaveG> Q/C?
<DickR> c
<DaveG> GA DickR
<DickR> If Roy agrees I don't have a problem with adding the ...
<DickR> SoutheastCon Chiars as Sean H has said. Roy?
<Roy> I agree.
<BillR> Q
<DaveG> GA BillR
<BillR> Are there any other functions that currently exist that are missing or have not been combined?
<DaveG> Q/C?
<Roy> c
<DaveG> GA Roy
<Roy> To my knowledge, all ad hoc comtes were taken care of in the list.
<DaveG> Q/C?
<DaveG> OK, as I understand things, everyone is in favor of switching out the prior action for a new action ...
<DaveG> that endorses the excom/region committee changes as published but with the addition of ...
<DaveG> three more folks on the Conference committee specifically named. Q/C?
<DaveG> All those in favor of ExCom endorsing the motion, please say Y, opposed N, abstain
<DaveG> A
<JimB> y
<DickR> Y
<BillC> y
<PatD> y
<don> y
<SeanH> y
<BobD> y
<BillH> y
<Charles> a
<GeorgeM> Y
<Robbie> y
<BillR> y
<DaveG> Motion carries.
<DaveG> Item 9b. Small modification to Region 3 Finance Committee membership but which has to ...
<Lee> y
<DaveG> modify the bylaws to pull any mention membership out and then put all info about membership ...
<DaveG> into the Operations manual. DickR -> would you like to introduce this motion ? GA DickR
<DickR> Ok
<DickR> as you know at the last ExCom meeting we approved...
<DickR> adding two members to the Finance Committe in proincipal...
<DickR> the proposed word changes the Bylaws and Ops Man were sent to the ...
<DickR> ExCom on Oct 3. We ask for you endorsement.
<DaveG> Q/C?
<DaveG> Hi HaldenM (please introduce yourself and give position)
<DaveG> Q/C?
<DaveG> Are we ready to vote? Q/C?
<HaldenM> Halden Morris, PACE Chair Jamaica, Pardon my lateness
<DaveG> Welcome ...
<DaveG> All those in favor of ExCom endorsing the motion, please say Y, opposed N, abstain A
<JimB> y
<Charles> y
<BillC> y
<DickR> Y
<ChasL> y
<GeorgeM> Y
<BillH> y
<SeanH> y
<don> y
<BillR> y
<BobD> y
<DaveG> Motion carries.
<DaveG> OK, we move to discussion agenda...
<DaveG> Review of meetings at Region Meeting ...
<JimB> Refreshed up and down the pike Never got the last part even cleared the agnda...
<DaveG> Basic plan is at https://ewh.ieee.org/reg/3/excom/meetings/2006-10/#Schedule ...
<JimB> out but still no excom part. I had most of it in my mind.
<DaveG> (sorry for the confusion JimB)
<DaveG> BillR would you like to make some comments about the meeting?
<DaveG> GA BilLR
<BillR> Sure...
<BillR> The intent as we briefly discussed last time is to spend focused time ...
<BillR> on 3 Initiatives Help Desk, Membership and Leadership during this brief face to face time...
<BillR> That is not to say ignoting the other because time is allocated for those discussions also...
<BillR> The training on Friday, the Plenary Session on Friday evening , the Focused discussions and ...
<BillR> the time Saturday is intended to dovetail to allow the Sections to take back not only facts but plans of action.
<DaveG> Q/C?
<Mary> c
<DaveG> GA Mary
<Mary> Is there any problem bringing information to hand out - on another topic?
<DaveG> Q/C?
<BillR> c
<DaveG> GA BillR
<BillR> Mary... you and others are encouraged to bring items forth and there will be time on Saturday evening as well as "networking"
<DaveG> Q/C?
<BillR> opportunities as always.
<DaveG> Thanks BillR. Q/C?
<ChasL> c
<DaveG> GA ChasL
<ChasL> I will say this again later, but want to make sure everyone knows that on Friday...
<ChasL> even though we start at 10AM and need people there if possible...
<ChasL> if they can get there at noon, or 2PM, etc they are encouraged to come join us in progress. The more the sooner the merrier!
<DaveG> Q?C?
<DaveG> OK, let's look at the Region 3 Committee meeting agenda...
<DaveG> We presently have no Action items and discussion items from the commmittee reports.
<DaveG> Q/C?
<DickR> c
<DaveG> GA DickR
<DickR> Now that the ExCom has endorsed the SPC proposal I may want to....
<DickR> add them to the discussion agenda.
<DaveG> OK. let GeorgeM and I know. I don't see a problem adding it if you like. Q/C?
<DickR> 10-4
<DaveG> Q/C?
<DaveG> OK. let's take the same approach we did last meeting and do a round-table. I'll call ...
<DaveG> on each attendee and if you have comments, say them, if not say "N" and we will move on...
<DaveG> Q/C?
<DaveG> BillC?
<BillC> N
<DaveG> ChasL?
<ChasL> n
<DaveG> BillH?
<DaveG> BilLR?
<devong> n
<DaveG> (devong, please introduce yourself and give position)
<HaldenM> n
<DaveG> BobD?
<BillH> n
<Robbie> n
<BobD> n
<DaveG> Charles?
<Charles> N
<DaveG> devong?
<BillR> n<G>
<devong> Devon Gayle, Area 9 Chair
<DaveG> DickR?
<DickR> N
<DaveG> (Thanks Devon)
<DaveG> don?
<don> n
<DaveG> HaldenM?
<DaveG> JimB?
<JimB> n
<DaveG> Lee?
<HaldenM> h
<DaveG> Lee?
<DaveG> We will try lee again in a min
<DaveG> ...
<DaveG> Mary?
<Mary> RAB awards are due Oct 18th - in 2 days. Region 3 awards are due December 1st.
<DaveG> Thanks. Q/C?
<DaveG> PatD?
<PatD> N
<DaveG> Robbie?
<Robbie> n
<DaveG> Roy?
<Roy> See you as soon after lunch as possible on Fri.
<DaveG> thanks. Q/C?
<DaveG> SeanH?
<SeanH> Just a quick comment to ask people to book hotel rooms for SEC07 at ...
<SeanH> https://cwp.marriott.com/ricdt/ieeesoutheastcon2007/
<DaveG> GeorgeM, the next ExCom will be Dec 11 9-11p Eastern. Please make any closing comments you have (I know you have had connection problems tonight)...
<DaveG> GA GeorgeM
<GeorgeM> Sorry - got bounced several times. Thanks again for all the participation. Looking forward to seeing you in Atlanta!
<DaveG> Q/C?
<DaveG> Thanks everyone. Have a good evening and safe trip over to ATL. We are adjourned.
<BobD> Goodnight, all!