<DaveG> Hi, Welcome to March meeting of the 2007 ExCom ...
<DaveG> under the leadership of Director McClure. ...
<DaveG> At his request, I am serving as your meeting ...
<DaveG> facilitator. This is an formal meeting (one night). ...
<DaveG> Our agenda is at https://ewh.ieee.org/reg/3/excom/meetings/2007-03/agendas.html ...
<DaveG> What I would like to do first is have eveyone say their name ...
<DaveG> into the channel. That way we will have a log of names versus nicknames...
<DaveG> (You don't have to wait your turn for this but just do it. Now) ...
<DaveG> Dave Green, Secretary / ECSC
<BillC> Bill Clayton, Region 3 Comms Chair, Area 1 Virginia Council Chair
<PatD> Pat Donohoe, Educational Activities Chair
<Charles> Charles Hickman,Treasurer
<DaveG> (Hi BobD2, congrats!)
<GeorgeM> George McClure, R3 director
<JohnP> John Parr, Area 8 Chair
<BobD2> Made it!
<BillH> Bill Harrison, Past R3 Director
<DickR> Dick Riddle, SPC Chair
<devong> DEvon Gayle, Area 9 Chair
<dbower> David Bower, R3 Public Information Officer
<JimB> James Beall, Southcon Director
<don> Don Hill, Conference Comm
<BobD2> BobD Flat World honcho
<Lee> Lee Stogner, Region 3 Sales
<BillR> Bill Ratcliff , R3 Director Elect
<DaveG> Welcome all. ...
<DaveG> Director McClure, do you have any welcoming comments you would like to make? GA GeorgeM
<GeorgeM> Thank you for taking the time to attend, and to help us get the decks cleared for the region meeting...
<GeorgeM> in Richmond.
<DaveG> We will use our protocol of asking for recognition to ...
<DaveG> speak by sending "C" for comment or "Q" for question into ...
<DaveG> channel and I will recognize you. Note the use of the "..." ...
<DaveG> to imply that my thought continues on the next line. ...
<DaveG> You end a line with a "." or "?" when done and the facilitator ...
<DaveG> will resume 'control'. ...
<DaveG> The consent agenda has three items: ...
<DaveG> 3a. The ExCom to receive the reports listed in the Information Agenda ...
<DaveG> 3b. The ExCom to approve the minutes of its January meeting ...
<DaveG> 3c. The ExCom to approve the minutes of the special meeting on 26 February 2007...
<DaveG> Any objection to approving them on the consent agenda? ...
<DaveG> (Any objection will move them to the action agenda). Q/C?
<DaveG> Hearing no objections, we will consider the consent agenda as approved...
<DaveG> when the agenda is adopted. ...
<DaveG> There are three action items. ...
<DaveG> 9a. ExCom to approve expanded committee review schedule. - Riddle/Harris ...
<DaveG> 9b. Approve Region 3 ExCom Asynchronous Voting Procedure and recommend Region 3 Committee Asynchronous Voting Procedure - Clayton ...
<DaveG> 9c. Excom to approve Exemplary Section Awards for sections submitting required documentation - Randall ...
<DaveG> Hi KeithJ , please introduce yourself and give your positions
<KeithJ> Keith Jadus Area 6 Chair
<DaveG> Welcome ...
<DaveG> There are two discussion items on the agenda as well ...
<DaveG> 10a. Review of Meetings at SoutheastCon/R3 Conference ...
<DaveG> 10b. Review of Region Committee Agenda ...
<DaveG> and the information agenda containing reports. ...
<DaveG> Does anyone have any changes or additions to the agenda? Q/C?
<DaveG> If there are no objections, we will assume we have an agenda. Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> WE could consider setting the date for the fall region meeting.
<DaveG> OK, we will make that 10c...
<DaveG> Q/C?
<DaveG> Hi ChasL (please ID yourself)
<ChasL> Charles Lord, NC Council, Leadership Dev
<DaveG> Hi Robbie , please give name and position
<DaveG> Any other additions to the agenda?
<DaveG> If there are no objections, we will assume we have an agenda. Q/C?
<Robbie> Wilfred A. Roberts, Jamaica Section Chair, Good evening all.
<DaveG> Thanks and welcome...
<DaveG> We will now move to item 4. Director's Report -> GA GeorgeM
<GeorgeM> My report stands as submitted. I want to emphasize the electronic reporting and later archiving of the reports,...
<GeorgeM> as noted. Also, suggestions on our nine initiatives will be welcome in Richmond.
<DaveG> thanks. Q/C?
<DaveG> Item 5. Director-elect's report -- GA BillR
<BillR> Nothing much additional but do give some thought to the challenges mentioned in the report.
<DaveG> Thanks. Q/C?
<DaveG> Item 6. Secretary's Report ... posted.
<DaveG> * Reports are still being accepted (several are missing) ...
<DaveG> * Please submit your travel plans so we will have the details of your attendance plans... Q/C?
<DaveG> Item 7. Treasurer's Report -- GA Charles
<Charles> I just learned that $20,000 is ready to be...
<Charles> transferred. This transfer is much earlier.
<DaveG> Q/C?
<Charles> c
<DaveG> GA Charles
<Charles> Sorry, this deposit is from the regional assessment.
<DaveG> Thanks, was going to be my Q <G>. Q/C?
<DaveG> Item 8. Past Director's Report -> GA BillH
<BillH> Refer to N&A Committee report.
<DaveG> Q/C?
<DaveG> OK, on to item 9, action agenda...
<DaveG> 9a. ExCom to approve expanded committee review schedule. - Riddle/Harris ...
<DaveG> GA DickR
<DickR> OK...
<DickR> the ne schedule has been sent to the ExCom I move that the ExCom...
<DickR> approve this schedule.
<DaveG> This is from committee...
<DaveG> Q/C?
<DaveG> Sounds like we are ready to vote, Y to approve, N to disapprove, A to abstain, vote Now.
<BillR> Y
<PatD> Y
<BillC> Y
<BobD2> y
<Charles> y
<KeithJ> Y
<BillH> y
<DickR> Y
<don> y
<JimB> y
<JohnP> Y
<GeorgeM> Y
<devong> y
<dbower> y
<Robbie> y
<DaveG> Motion carries
<Lee> y
<DaveG> Item 9b. Approve Region 3 ExCom Asynchronous Voting Procedure and recommend Region 3 Committee Asynchronous Voting Procedure - Clayton ...
<ChasL> y
<DaveG> GA BillC
<BillC> I hope everyone has reviewed the proposed changes. They can be found at https://ie3col.eng.uab.edu/twiki/bin/view/R3econf/EMailMeetingAndVoting. They are the effort of some of the best minds in the region (not mine) and I am privileged to present them for your consideration. I would like to make a motion to approve these procedures as presented.
<DaveG> There is also a shorter discussion linked to the agenda...
<DaveG> the motion comes from a committee...
<DaveG> Q/C?
<DaveG> I will note that approval tonight will add the new rule to how the ExCom can do ...
<DaveG> votes, and will recommend that the Region adopt a similar rule at its meeting in Richmond. ...
<DaveG> Q/C?
<DaveG> OK, sounds like we can vote. Vote Y to approve, N to disapprove, A to abstain, vote Now.
<BillC> Y
<PatD> Y
<BobD2> y
<BillH> y
<DickR> Y
<BillR> Y
<devong> y
<dbower> y
<ChasL> y
<KeithJ> Y
<Lee> y
<JohnP> Y
<Charles> y
<JimB> y
<don> y
<Robbie> y
<DaveG> Motion carries.
<DaveG> Item 9c. Excom to approve Exemplary Section Awards for sections submitting required documentation - Randall ...
<DaveG> Mary Ellen has this information in her report...
<DaveG> the Melbourne Section has met the requirements for Exemplary Section recognition. ...
<DaveG> (Hi Jim, please give your full name and positions)
<DaveG> Would someone make the motion to approve the award? Q/C?
<DickR> IsoMove.
<DaveG> Second?
<ChasL> secxond
<BillC> SECOND
<DaveG> Discussion -- Q/C?
<Jim> Jim (James N) Remich Chair Atlanta Section
<DaveG> Welcome. We are on item 9c of our agenda at https://ewh.ieee.org/reg/3/excom/meetings/2007-03/agendas.html#Region3Excom
<DaveG> Any further discussion on motion to approve award?
<DaveG> Vote Y to approve, N to disapprove, A to abstain, vote Now.
<BillC> Y
<ChasL> y
<JohnP> y
<BillR> Y
<BillH> y
<GeorgeM> Y
<PatD> Y
<DickR> Y
<Charles> y
<KeithJ> Y
<don> y
<BobD2> y
<dbower> y
<JimB> y
<Lee> y
<JimB> y
<DaveG> Motion carries.
<DaveG> That completes the action agenda...
<DaveG> Now the discussion agenda...
<DaveG> Item 10a. Review of Meetings at SoutheastCon/R3 Conference ...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2007-03/ gives the general schedule for the R3 meetings at the conference...
<DaveG> BillC would you like to highlight anything? GA BillC
<BillC> Not really. I am ready to address any questions.
<DaveG> GeorgeM: would you like to highlight anything?
<DaveG> GA GeorgeM
<DaveG> (I guess he is away for min)
<GeorgeM> We have time for expanded leadership training, for area/council meetings, and special topics (latter in the plenary) - plus the nine initiatives...
<GeorgeM> the SPC meeting, and the region meeting - a full plate!
<DaveG> Thanks. Q/C?
<DaveG> Please go to https://ewh.ieee.org/reg/3/excom/meetings/2007-03/ ...
<DaveG> in the Administrative section, enter your e-mail address and then submit your travel / ...
<DaveG> participation plans so we will have an idea of how many are participating in what activities ...
<DaveG> you can revisit the page with the same e-mail and update your plans if they change or as they ...
<DaveG> become finalized. Q/C?
<Lee> c
<DaveG> GA Lee
<Lee> We are still accepting participants to the Membership Training on March 24.
<Jim> Question on transportation from airport?
<BillC> yes
<DaveG> How many have you heard from thus far Lee?
<Lee> c
<DaveG> GA Lee
<Lee> 10
<DaveG> Thanks. GA Jim with your question.
<Jim> Do we have special group rate or get next shuttle?
<DaveG> GA BillC
<BillC> Groom transportation ...
<BillC> has a lock on the airport transportation ...
<BillC> they would not offer us a group rate ...
<Jim> ok
<BillC> however that is the cheapest way to go on a round trip fare ...
<BillC> the taxi is about $16.
<Jim> ok
<DaveG> Thanks. Other Q/C?
<DaveG> OK, lets move to item 10b, review of the Region Committee Agenda ...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2007-03/agendas.html#Region3Comm ...
<Jim> how much for groom
<DaveG> Jim please use Q for question / C for comment. GA BillC
<Jim> ok
<BillC> I don't know exactly, their link in our web site ...
<BillC> I can look it up and get back to you, however I am led to believe it is less than $32 round trip.
<DaveG> Thanks (let us know if you find it)...
<DaveG> OK, lets move to item 10b, review of the Region Committee Agenda ...
<DaveG> https://ewh.ieee.org/reg/3/excom/meetings/2007-03/agendas.html#Region3Comm ...
<DaveG> GeorgeM: would you like to make any comments about the meeting agenda? GA GeorgeM
<GeorgeM> Three items on consent agenda, plus information items ....
<GeorgeM> If anyone wants to discuss an information item, we can add it to the discussion agenda.
<DaveG> I would note there are also 3 action items (Async Vote, and two sets of bylaw changes). Q/C?
<DaveG> Does anyone have other action items or discussion items at this time for that agenda?
<DaveG> Q/C?
<DaveG> OK, let's move to 10c... Fall Meeting date -> GA GeorgeM
<GeorgeM> Last year we used the fourth weekend in October - the end of DST. We could do that again, but DST will probably end later. Any comments on that as...
<GeorgeM> a tentative date for the fall meeting?
<DaveG> Q/C?
<BobD2> c
<DaveG> GA BobD2
<BobD2> DST ends a week later this year.
<DaveG> (Nov 4)
<DaveG> Q/C on Oct 26-28?
<DaveG> Shall we do a straw vote (Y OK, N bad, ? unsure), vote now.
<DaveG> y
<GeorgeM> Y
<BobD2> y
<KeithJ> Y
<BillR> Y
<BillC> Y
<Charles> y
<devong> Hello Davey
<JohnP> y
<Lee> y
<BillH> y
<JimB> y
<PatD> Y
<DickR> Y
<devong> y
<DaveG> Sounds like you picked a good one George - now to figure out where <G>.
<dbower> y
<KeithJ> Q
<DaveG> GA KeithJ
<KeithJ> Will the Fall Meeting be in ATL?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> Last year we had offers from GA power and Dominion Power, to host our meeting. If Southeastcon hasn't overwhelmed our Richmond friends, we may want to try Dominion Power
<DaveG> Q/C?
<GeorgeM> Unsure now!
<BillC> c
<DaveG> GA BillC
<JohnP> Q
<BillC> I am sure that Adeeb would be glad to discuss this in Richmond and show you the possiblities.
<DaveG> Q/C?
<Charles> q
<Jim> q
<DaveG> GA Charles
<Charles> How about Birmingham?
<DaveG> GA Jim
<JimB> c
<DaveG> GA JohnP
<Jim> how many ? We can do at my office maybe in Atlanta near Lindbergh tain station
<DaveG> (Hi Mary Ellen, please identify yourself name/position)
<DaveG> GA JohnP
<MaryEllen> Mary Ellen Randall Awards and Recognition Chair
<DaveG> Jim -> we are probably about 50-70 people.
<DaveG> GA JohnP
<JohnP> Where is the most economical place for travel expenses....
<JohnP> I would think Atanta.
<DaveG> GA JimB
<JimB> If we are to meet at a SEC location why not the 2008 location
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> All good ideas! We can add to the list Birmingham and huntsville. Comment about air fares is pertinent.
<KeithJ> C
<DaveG> GA KeithJ
<KeithJ> We could probably host in HSV, but Birmingham is gooad as well as ATL too
<DaveG> Q/C?
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> Avoidance of a hotel conference facility would help keep costs lower. There is a conference center at UAB?
<GeorgeM> (That was a question.)
<DaveG> There are conference centers (and classrooms). I don't know if conference centers are "no cost". Classrooms in Engineering building would be if no competition.
<DaveG> Q/C?
<KeithJ> C
<DaveG> GA KeithJ
<KeithJ> HSV doesn't seem to have anything big that weekend and can host at UAH
<GeorgeM> C
<DaveG> GA GeorgeM
<GeorgeM> WE priced out the conference center at Clemson last time, ...
<Jim> c
<GeorgeM> but the travel cost was higher - and distance from the airport longer.
<DaveG> GA Jim
<Jim> We have great relationship with GA Power / great facilities in their building.
<Jim> good hotels near by
<GeorgeM> C
<DaveG> GA GeorgeM
<JimB> c
<GeorgeM> Could be worth an encore -- Sabrina did a great job for us there.
<DaveG> GA JimB
<JimB> Many of us thought GP was not good and the hotel used was a dog
<Jim> $1.75 on Marta to GA power / hotels $11/weekend unlimited trips on MARTA
<DaveG> Thanks...
<DaveG> perhaps folks who are advocating one location or another could look into ...
<Jim> which hotel in Atlanta?
<DaveG> a few preliminary details and get them to GeorgeM by ...
<DaveG> Wednesday before Region meeting and we can go from there. ...
<DaveG> Jim -> Baymont Inn & Suites formerly called Fairfield Inn Downtown Atlanta .
<ChasL> c
<DaveG> GA ChasL
<ChasL> Many great ideas and some unknowns. I recommend that George take these under advisement and we leave to him (and BillR, DaveG, and CharlesH) to take any further comments and we come up with a proposed locale. I would be willing to help with this if the Director wishes.
<GeorgeM> C
<DaveG> GA GeorgeM
<Jim> c
<GeorgeM> Thanks, Charles! You are on the committee for this.
<DaveG> GA Jim
<Jim> I will help in ATL contacts if desired
<DaveG> Thanks. ...
<DaveG> We will now go through a "Roundtable" where each attendee ...
<DaveG> will be called on. Please answer "Y" (on a line by itself) or ...
<DaveG> "N" depending on whether you have anything to comment on or ask ...
<DaveG> either from your reports or other things. Then if you said "Y" ...
<DaveG> proceed to ask your question or make your comment. Others who are ...
<DaveG> listening, can enter (the usual) C or Q to signify a comment or question ...
<DaveG> Any questions about the process? Q/C?
<DaveG> GA BillC
<BillC> n
<DaveG> Q/C?
<DaveG> BillH?
<BillH> n
<Jim> n
<DaveG> Q/C?
<Lee> n
<DaveG> BilLR?
<BillR> n
<DaveG> BobD2?
<Jim> n
<BobD2> Report submitted. Nothing further.
<DaveG> Charles?
<MaryEllen> n
<Charles> n
<DaveG> ChasL?
<ChasL> y thanks...
<ChasL> Sorry about late reports (they are coming soon)...
<ChasL> NC Council will meet at Richmond on Fri eve as sched...
<ChasL> Highlights - Charlotte LD workshop has been postponed until further notice...
<ChasL> We are working with Eastern NC Section to re-vitalize lower cape fear subsection as well as...
<ChasL> two student branches in Wilmington.
<ChasL> LD - Plans are afoot but not finalized to have LD workshops this year in NC, VA, and FL...
<ChasL> Many thanks to George and others who have helped publicize the Friday workshop at SoutheastCon...
<ChasL> Please continue to get the word out - there will be more new material that will be of use to all, including SAMIEEE, projects, and training skills as well as the 'basics' for those who need it...
<ChasL> The details will be firmed up as we look at who signs up - the more the 'old hands' the more advanced the training and vice versa.
<ChasL> Archive: There is much afoot that will be reported at Richmond. Stay tuned!
<DaveG> Q/C?
<DaveG> devong?
<devong> n
<DaveG> DickR?
<DickR> n
<DaveG> don?
<don> n
<DaveG> JohnP?
<JohnP> n
<DaveG> KeithJ?
<KeithJ> n
<DaveG> PatD?
<PatD> N
<DaveG> Robbie?
<Robbie> n
<DaveG> Did I miss anyone? (I may have gotten confused) Q/C?
<Jim> c
<DaveG> GA Jim
<Jim> I would like to see some fixes on officer reporting
<Jim> and way to know when people in our area report
<DaveG> OK. I have responded on something related to this to you earlier today. Q/C?
<Jim> correct
<GeorgeM> C
<DaveG> Q/C?
<DaveG> GA GeorgeM
<Jim> i have not found an answer to know who you know about our officers
<MaryEllen> c
<DaveG> (Jim please use c/q).. GA GeorgeM
<GeorgeM> Two items - a member in the Mobile section wants to see it revived ....
<GeorgeM> there will be a meeting of the A&A committee in Raleigh on Sunday, March 18, and about 20 of our members will participate.
<DaveG> Thanks. GA MaryEllen
<MaryEllen> I'm not sure what we are discussing.
<DaveG> Jim, would you like to recap? GA Jim
<DaveG> (I assume that is what you are asking MaryEllen). George was reporting a few other items.
<Jim> I want to make certain that you have the latest officers for eh chapter
<DaveG> There is also a place to see the roster on-line (I'll have to e-mail it to you as I don't have it right this min).
<Jim> ok
<DaveG> Q/C?
<DaveG> Any other items for tonight?
<BillC> c
<DaveG> GA BillC
<BillC> Geo roster: https://www.ieee.org/organizations/vols/rosters/
<BillC> .
<ChasL> www.ieee.org/rosters
<DaveG> Thanks BillC/ChasL!
<Jim> thanks
<DaveG> GeorgeM: please make any closing remarks an
<DaveG> and adjorn the meeting.
<GeorgeM> That you all for participating. Looking forward to seeing you in Richmond! We are adjourned.
<DaveG> Good night all. Thanks.