Format Details for SPC Papers


To Prospective Authors


If prospective authors have a papaer which satisfy the following conditions, please submit the paper:

  • It has not been accepted as a jounal paper.
  • It has not been presented at conference.
  • It is writen in English.
  • Covered by the fields of interests of IEEE technical societies.
  • Its first author is a student of Tokyo Tech.

There is no need to rewrite the paper for the contest. You can apply the paper submitte to other conferences. The winers get prize money and every participant obtains some book coupons.

1. General Rules


The IEEE Tokyo Tech SPC is aimed to challenge the knowledge and skills of English academic writing as well as scientific and technical excellence of the Tokyo Tech students.

This SPC is open exclusively to the students of the Tokyo Institute of Technology . IEEE Tokyo Tech student members are encouraged to submit their papers to the IEEE Tokyo Tech SPC prior to the IEEE Region 10 (Asia & Pacific) SPC in order to test yourself for the latter one.
  • Papers must be written in English and on any engineering subject in the field of interest of IEEE, including but not limited by Circuits and Systems, Communications, Computers, Lasers, Electro-Optics, Neural Networks, Nuclear and Plasma, Power Electronics, Robotics, Automation, Signal Processing, Ultrasonics, Ferroelectrics.
  • The paper should be typewritten on one side of A4 size and should not exceed 20 pages.
  • The number of authors for one paper is limited to 5. The first author must be a student.
  • Four copies of the paper should arrive to the IEEE Tokyo Tech SPC Committee before December 1st., 2008.
  • The contents of the papers are considered confidentially, so the applicants may submit their papers to any other contest or publication.
If you have any question, please contact the IEEE Tokyo Tech.

2. Fields of Interest


The list of IEEE Technical Societies describes the fields of interest of this SPC.

The detailed description of the fields of interest of IEEE can be found here.

3. Prizes


According to the last SPC the prices given were the following:
* First Prize: 15,000 yen
* Second Prize: 10,000 yen
* Third Prize: 5,000 yen
* Every applicant: coupon worth of 1,000 yen for buying books all over Japan

The first, second, and third prize winners will also receive certificates of achievement. In the case of co-authored papers, the prize money shall be divided equally among the authors; however, the certificates will be given separately to each author. The prize sponsor is the IEEE Tokyo Section who kindly provides 30,000 yen for three winning papers plus 1,000 yen coupon for each applicant.

4. Judgment Criteria


4.1. Presentation
  • Accuracy of presentation logic
  • Low redundancy in presenting facts
  • Adequate references
  • Adequate abstract as digest of the work reported
  • Clarity of Introduction section in stating background and motivation
  • Clarity of presentation as a whole
  • Order of presentation
  • English grammar, spelling and use of words

4.2. Technical Content
  • General level of technical quality
  • Level of readers interest anticipated by author
  • Reliability of result
  • Significance of result and methodology
  • Novelty
  • Originality

4.3. Paper Evaluation
  • Each criterion (point above) is evaluated by a point score from "1" to "5"
  • Weights of points: "x2" for Presentation, "x1" for Technical Content
  • For Technical Content only: each judge for each paper evaluates only those points which he/she feels appropriate to judge
  • Judge score for a paper is a sum of weighted Presentation and Technical Content scores each of which is averaged over the number of evaluated points
  • Paper score is a sum of all judge scores for this paper
  • Best paper has a highest score
  • Score sheet is disclosed to author(s) on request after award recognition for educational purpose

5. Paper Format


5.1. Title Page
  • Please fill up by hand and attach the submission form (available here when the SPC comes up) in the front of each of the 4 copies that are requested.

5.2. Eligibility
  • This SPC is open exclusively to the students of the Tokyo Institute of Technology . Hence, a student ID number should be written in the title page, for the application to be considered by the SPC Committee.

5.3. Self Declaration
  • A declaration by the author(s) that "I/We declare that this paper has been completely compiled and prepared by me/us and represent a novel work which has not been accepted for publication before" should be enclosed and signed (sealed) on a separate page.

5.4. Main Text
  • This should provide a well structured, clear and concise presentation of the subject matter including an introduction, the main body and the conclusion with supporting tables and figures. The headings and subheadings should be numbered and outlined as in this Call for Papers.

5.5. Figures and Tables
  • These should be neat and tidy, consecutively numbered, captioned and contained within the text at the appropriate places.

5.6. Equations
  • The equations should be consecutively numbered with the number in parenthesis, opposite the equations.

5.7. References
  • References suitably numbered, should be provided at the end with their reference numbers given within square brackets at the appropriate places in the main text.

5.8. Appendices
  • Detailed mathematical proofs, development of equations etc. which are subordinate to the main argument in the body of the paper, should be given in the appendices, with reference in the main text.

6. References


The following references may be useful during preparation for this Student Paper Contest as well as for general English academic writing:

  • Writing and Publishing Scientific Papers in English, Lecture course given by Dr. Hugh Gosden, Tokyo Institute of Technology
  • Academic Writing for Graduate Students, by J. Swales & C. Feak, University of Michigan Press (1994)
  • Writing Up Research, by R. Weisberg & S. Buker, Prentice Hall Regents (1990)
  • English for Science and Technology: a Handbook for Non-Native Speakers, by T. Huckin & L. Olsen, McGraw-Hill (1983)
  • IEEE Information for Authors, https://www.ieee.org/organizations/pubs/transactions/information.htm


The IEEE and its Tokyo Tech branch appreciate your participation in this student paper contest and ready to recognize excellent Tokyo Tech students.