The 1998 EMC Society Board of Directors at the IEEE 1998
Symposium on EMC in Denver. Seated L-R, Janet O’Neil,
Warren Kesselman, Todd Hubing, Len Carlson, Dan Hoolihan, Don Heirman, Kimball Williams.
Center L-R, Andy Drozd,
Henry Benitez, Franz Gisin, Takeo Yoshino, Andrew Podgorski, and Norm Violette. Back Row
L-R: Dick Ford, Don Sweeney,
Joe Butler, Bob Hofmann, Bill Gjertson, Bill McGinnis, Mark Montrose. (Not pictured: Jim
Muccioli, Ferdy Mayer,
Henry Ott, Herb Zajac)
President Hoolihan called the August 23,1998 meeting of the EMC Society Board of Directors to order at 9:00 am. A round of introductions was made. Board members present included Dan Hoolihan, Janet O’Neil, Warren Kesselman, Len Carlson, Todd Hubing, Don Heirman, Kimball Williams, Bill Gjertson, Franz Gisin, Bob Hofmann, Jim Muccioli, Andrew Podgorski, Joe Butler, Andy Drozd, Dick Ford, Bill McGinnis, Norm Violette, Henry Benitez, Ferdy Mayer, Mark Montrose, Don Sweeney, and Takeo Yoshino. Absent Board members were Herb Zajac and Henry Ott.
Secretary Janet O’Neil presented the minutes from the previous Board meeting on April 27, 1998. The minutes were amended and approved.
Treasurer Warren Kesselman distributed his report. President Hoolihan noted that this report projects an EMC Society budget surplus of $85,000 which is the first time in three years that the Society has projected a surplus. The “1999 Initiatives” budget line item increases were reviewed as follows. Joe Butler, representing Long Range Planning, addressed the $10,000 requested for the global membership expansion. This is to promote EMC membership in South America. Don Heirman addressed the request for $5,000 to support EMC public relations and marketing efforts at the CISPR meeting to be held in 1999 in San Diego. Len Carlson addressed the $5,000 request for the IEEE History Center. President Hoolihan noted that the IEEE Foundation would match the dollar amount that each Society donates for this effort. Kimball Williams addressed the $6,000 request for EMC representation on IEEE councils. This will partially fund travel for Andrew Podgorski and Andy Drozd for travel to IEEE TAB meetings in 1999 to represent the Society at the Intelligent Transportation Systems and Sensors Councils, respectively. Joe Butler addressed the $10,000 proposal for a paid Society administrator (EMCS liaison to IEEE headquarters).
President Hoolihan introduced Barry Wallen, the Chairman of the Denver EMC Symposium. Mr. Wallen presented an oral report on symposium activities. President Hoolihan also requested that Barry Wallen attend the November EMCS Board meeting in Piscataway, New Jersey to present a final report on the Denver symposium.
Todd Hubing, Vice-President for Member Services, presented his report. Regarding Awards, Bill McGinnis reported that a total of 31 awards will be presented at the Thursday Awards Luncheon. On Chapter Activities, Mr. Hubing advised that Ray Adams will not be able to attend the Chapter Chairman’s Luncheon this year. He reported that Seattle will receive the Most Improved Chapter Award and Central Texas will receive the Chapter of the Year Award. Membership retention and recruitment was discussed. Member benefits such as the Financial Advantage Program, the EMC Society Newsletter, Transactions on EMC, and others were discussed. Outreach programs such as the IEEE EMC Society membership booth and Board members making presentations or participating in the technical program at foreign EMC conferences were also discussed. The Board agreed to set up a committee to address membership retention. Dick Ford will chair the committee with members to include Bob Goldblum and Don Heirman.
Regarding International Activities, Ferdy Mayer reported on activities at the EMCS membership booth which was present at the Wroclaw EMC symposium in June. Several new members were recruited. Mr. Mayer will also staff the EMCS membership booth in Rome at EMC Roma ’98. Mr. Hubing advised that Al Mills has retired as Chairman of the PACE program. Mr. Hubing is seeking a replacement for Mr. Mills. Anyone interested in assuming this position is encouraged to contact Mr. Hubing. Dick Ford advised that this is the fourth year he will distribute a survey at the annual EMC symposia. He solicited survey questions from Janet O’Neil regarding the Newsletter and from Kimball Williams regarding the Education Committee and Technical Services. Regarding membership, Steve Mullenix will staff the EMCS membership booth in Denver along with Flo Haislmaier and Ginger Sanchez (from the IEEE). They will support CD ROM sales and recruit new members. According to the IEEE, EMCS membership numbers 8,693, but this number is questionable since it is a significant increase from the 5,605 members shown in the IEEE database in April 1998. Regarding the Fellows Search Committee, Bill Duff reported that Jim Muccioli would receive his Fellow Award at the Awards Luncheon. Gene Cory will be taking over as chair of the Fellows Search Committee. Todd Hubing reported for Scott Roleson, chair of the Distinguished Lecturer program. Mr. Roleson prepared a report concerning the search for a European DL candidate. A slate of four DL candidates for the two open positions starting in 1999 will be presented to the Board for approval at the November Board meeting. Bob Brook presented a report on the IEEE Membership Development Conference held in February 1998. Highlights of the conference involved the legislative efforts of the IEEE in promoting portable pensions. Also noteworthy is the review of membership breakdown by category and location. Student membership increased 10.9%, which is attributed to a decrease in student dues. Most of the growth in student members comes from outside the US. There are now 36 societies in the IEEE, however, only 50% of the membership belong to one of the societies. The IEEE estimates that there are 4-6 million people in the world that are eligible for IEEE membership. Membership growth in the US in 1997 was 7% and the non-US growth was 15%. Bill Gjertson, Nominations and Elections Chair, reported that the ballots were sent out in early August. The slate for 1999 Board of Directors positions included nine names.
Kimball Williams, Vice-President of Technical Services, presented his report. This included the Education Committee report which summarized the various subcommittees and their respective activities planned during the Denver symposium. The Life Long Learning subcommittee prepared a review of the IEEE Entrepreneurial Skills videotape seminar that is sponsored by the IEEE Foundation. Dick Ford requested a copy of this tape for the EMCS videotape library. An agenda of the 24 experiments organized by Experiments subcommittee chairs Larry Cohen and Andrew Drozd was reviewed in the report. Regarding the Technical Activities Committee, Chairman Andrew Podgorski plans to submit a quarterly report to the EMCS Newsletter to encourage participation in the TAC activities. He also plans to post material on the EMCS web page. It was suggested that in addition to material on TAC, material on the Standards Committee should also be included. Mr. Podgorski’s report included a TAC Matrix that shows a status report of the technical committees. The scope and charter of each TC is included as well as the roster for each TC chairman. Kimball Williams submitted a report concerning the reorganization of TC-1 (EMC Management). Mr. Williams will chair the TC-1 meeting in Denver. Also, Mr. Williams noted that Louis Libelo was asked to step down as chairman of TC-5 (High Power Electromagnetics) due to the lack of activity. The Board authorized the TAC and Standards Committee to establish their own respective web pages subject to the approval of Len Carlson and the “Internet Committee”. Andy Drozd presented a report on the Intelligent Transportation Systems Council. TAB has given $75,000 as “seed” money to establish future conferences and other activities. There are 19 member Societies in this Council who equally share financial involvement. Mr. Drozd recommended the appointment of a “junior” EMCS representative to the Council to assist him with representing EMCS interests. Regarding the Representative Advisory Committee (RAC), Chairman Dave Case presented a report. Mr. Case recently replaced Leo Makowski as the new RAC chairman.
Don Heirman, Vice-President for Standards Services, summarized the first year of the reorganization of the Standards Committee and EMCS Board of Directors. His area of responsibilities covers two major areas: the Standards Advisory Committee (SAC) and the Standards Committee. SAC includes 14 representative liaisons that are also working on EMC standards. This includes liaisons to CISPR, ANSI, SAE, EIA, ISO and the ESD Association, among others. Joe Butler, the interim chair of SAC, gave a brief report. Among the goals of the Standards Committee are global/international coordination, policy and procedures, education/training, electronic communications/balloting (including the future addition of chat rooms to discuss standards on line), and liaisons with RAC/SAC/technical committees, to name a few. During the symposium committee meeting, the Standards Committee will work to get ready for the IEEE audit and further revise the Operations Manual. Three standards have been approved (299, 1128, and 1302) in the last four months. Elections are planned for late fall. The committee is preparing their presentation for the EMC ’98 Roma conference. They will update their five-year plan and continue their thrust for increased international participation. Bob Hofmann agreed to take over the chairmanship of SAC, replacing Joe Butler. Mr. Heirman acknowledged and thanked Mr. Butler for his work as interim chair of SAC. Concluding his report, Mr. Heirman noted that the EMC Standards Compendium would soon be on-line through the IEEE. This will be a password-protected site.
Len Carlson, Vice-President for Communication Services, distributed his report. This includes a response to an action item on the definition of “poster paper” and “regular paper” as well as information about OPeRA (IEEE’s On-line Periodicals and Research Area). Moto Kanda, Transactions on EMC Editor, reported that the special issue on lightning will have 15 papers and will be published in November. Mr. Kanda also proposed a special issue on reverberation chambers for publication in 2000. EMCS Newsletter editor Janet O’Neil advised that Summer Edition was mailed in early August. 400 extra copies were ordered and these will be distributed from the EMCS membership booth in Denver. Favorable comments have been received about the recent publication of practical papers, especially concerning the article on digital EMC by Dr. Howard Johnson. The EMC logo will be incorporated into the cover of the newsletter next year. The new EMCS web page address will be prominently advertised in the next issue. Regarding the History Committee, Mr. Carlson reported for Chet Smith about the Memorandum of Understanding (MOU) outlining the relationship between the EMCS and Applied Microimage, the producers of the CD-ROMs. An ad for the CD-ROMs appeared in the summer issues of IEEE’s Spectrum Magazine and yielded sales that exceeded the cost of the ads. Some 4000 CD-ROMs remain in inventory. CD-ROMs will be sold from the membership booth in Denver and will be included as a line item on the registration form for the Seattle symposium in 1999. It is hoped that the convenience of purchasing the CD-ROM with symposium registration will increase sales. Mr. Carlson also reported for Henry Ott, Symposia and Conferences Committee Chairman. Bill Duff discussed the EMC Washington DC symposium in 2000. There is concern about the limited amount of exhibit space available and the committee is considering changing the size of the booth space offered to exhibitors. The budget for the 2000 IEEE EMCS Symposium Budget was presented and approved. The Board approved the formation of a committee to advise the 2000 Washington DC committee on the use of different contracting firms to provide services for the symposium. Bill Duff, Dick Ford, John Osburn, Bill Gjertson and Barry Wallen were suggested as members of this committee to be chaired by Henry Ott. Bill Gjertson presented information on the 1999 Seattle symposium. The committee has secured the services of IEEE Travel and Conference Management Services (ITCMS) to manage the symposium. The committee has transferred the exhibit area from the Westin Hotel to the Seattle Convention Center since the Westin could not offer enough space for the projected number of exhibitors. Thus, the Westin is now the headquarters hotel for social functions and committee meetings, but the Convention Center will be the location for the exhibit space and the technical presentations. President Hoolihan appointed an ad hoc committee to address the issue of the institutionalization of the EMCS symposia process. He would like to see this chaired by John Osburn with the members being Jim Muccioli, Bill Gjertson, Barry Wallen, Bob Hofmann, Hugh Denny and Bill Duff. Hugh Denny gave a brief report concerning the IEEE Press. Mark Montrose will complete a second book on PCBs that will follow up on his first book published by the IEEE Press. Mr. Denny will have a report on the IEEE Press activities in Denver (i.e. how many books were sold, etc.) for the November Board meeting.
President Hoolihan briefly addressed the Board activities in Rome during the EMC ’98 Roma conference. There will be technical presentations by a few Board members and an informal, Board-hosted reception.
Joe Butler distributed the report of long range planning. He discussed the idea of the EMCS hiring a paid administrator to manage the interests of the EMC Society at the IEEE. He would like to include $10K in the annual budget for this purpose. The Board approved this and formed a committee to make recommendations on the job description, compensation, and candidates for the position. Mr. Butler discussed the goal of increasing EMCS membership in Region 9 (South America) in line with our long-range plan to become an increasingly global organization. The EMCS has been solicited to participate in an EMC conference in Brazil. Jose Perini is involved in this conference. The Board agreed to continue targeting Region 9 for increased membership and the request of $10,000 to be added to the membership committee budget for this purpose. Mr. Butler advised that he was not able to prepare a report on recommendations for computer software for the Board. This will be addressed in the future.
Bob Hofmann distributed copies of the EMCS Handbook concerning Procedures, Policy, Constitution and Bylaws. It was suggested that this handbook be posted on the EMCS webpage. Board members were requested to review this document and forward any comments to Mr. Hofmann. Once all comments are resolved, the handbook will be posted to the web page.
Takeo Yoshino provided information on the EMC conference in Tokyo, Japan on May 17-21, 1999. He also distributed the call for papers. President Hoolihan will present the keynote speech at the opening session of the conference on May 18.
President Hoolihan advised that there would be an EMCS membership booth at Zurich which will be coordinated by Member Services. The Board will not be travelling to Zurich; instead, the Board selected the Tokyo EMC symposium as the location for the 1999 non-US Board meeting.
President Hoolihan advised that the IEEE has had a change in policy on the use of sponsorship, etc. in referring to participation in various conferences and symposia. These changes mandate a review of all existing agreements with currently scheduled EMCS symposia.
The income stream from Transactions on EMC is being threatened by the increasing use of electronic media. The Board discussed ways to address this trend.
The Board approved allocating $5,000 for the purpose of including the EMC Society in the proposed new IEEE History Center. The expenditure of these funds would require prior Board review and approval. Len Carlson suggested that a representative from the History Center attend the November Board meeting in Piscataway and present a report on the benefits for EMCS members from participating in the History Center.
President Hoolihan noted that the 50th anniversary of the EMC Society would occur in 2007. President Hoolihan would like the Board to consider the significance of the EMC symposium location that year. Any proposals for 2007 should be forwarded to President Hoolihan.
The Board agreed to increase the RAC budget by $6,000 to fund travel for two Board members to attend the Intelligent Transportation Systems and Sensors Council meetings in 1999 which will be held in conjunction with the IEEE TAB meetings.
Treasurer Warren Kesselman presented the 1999 budget, which shows a net surplus of $54,300. The budget was approved as presented.
President Hoolihan discussed the proposed EMCS Board meeting dates and locations for 1999.
Secretary Janet O’Neil then reviewed the action items assigned during the meeting. There being no further business, the meeting then adjourned at 4:40 pm.
Janet O’Neil
Secretary, EMC Society Board of Directors