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Phoenix EMC Chapter members gather at the reception hosted by the EMC Society Board of Directors following the Board meeting on March 24. Shown left to right are Jeff Tripp and Steve Deppen of Honeywell, Patrick Richardson of Motorola and Jack Rubin. |
President Butler called the March 24, 2000 meeting of the EMC Society Board of Directors to order at 8:30 am. A round of introductions was made. Boardmembers present included H. Benitez, D. Bush, J. Butler, L. Carlson, T. Chesworth, L. Cohen, A. Drozd, W. Duff, W. Gjertson, D. Heirman, D. Hoolihan, T. Hubing, E. Joffe, W. Kesselman, D. Millard, M. Montrose, J. O'Neil, H. Ott, G. Pettit, D. Smith, D. Sweeney, and T. Yoshino. Board members absent included F. Heather, M. Kanda, F. Mayer, J. Perini, N. Violette, and K. Williams (who was available during the meeting via speaker phone). Guests present included D. Awerkamp, H. Shein (IEEE), R. Carstensen, and R. Ford.
In order to increase public relations for the EMC Society Board of Directors, President Butler requested a digital photo of each Board member and some information about them. He would like to know the names and addresses of newspapers, publications, etc. regionally for each Board member so he can submit press releases during his next two years as President. He discussed the TAB meetings and the branding issues as well as the status of the new financial model. Board members were encouraged to subscribe to the IEEE's Centennial e-mail publication. Contracts for hotels, restaurants, etc. need to be reviewed by the IEEE prior to signing these. The IEEE is concerned about being financially at risk for contracts that are signed by local chapter members, etc. on behalf of the IEEE.
Todd Hubing discussed the IEEE EMC Field Award. The EMC Society and the Magnetic Society have been asked to financially co-sponsor the IEEE Electromagnetics Field Award along with the Antennas and Propagation, Geoscience and Remote Sensing, and Microwave Theory and Techniques Societies. The prize for the award is $10,000. The Board approved contributing an amount not to exceed $2,500 to the IEEE Electromagnetics Field Award.
Treasurer Warren Kesselman distributed his report and noted that EMC Society reserves are in excess of $1M, due largely to good investment returns and good surpluses from the annual EMC Society symposia. In looking at the 1999 income chart, approximately 38% of total income was derived from sales of the Transactions on EMC and non-periodicals, 27% from investments, 24% from conferences and 11% from membership fees. For 1999 expenses, approximately 53% of expenses were for administrative and committee functions, 33% for Trans-actions and 14% for the Newsletter. Mr. Kesselman summarized that the EMC Society is very sound financially. The Board approved the critical input parameters for the 2001 budget for the EMC Society.
Secretary Janet O'Neil presented the minutes from the last Board meetings on November 19 and 20, 1999. Changes were required. The minutes were approved as amended.
Todd Hubing, Vice-President for Membership Services, presented his report. Tom Chesworth discussed the special session at the Washington DC symposium on "EMC War Stories." He has received a few submissions as a result of the recent "Call for Raconteurs" ad in the EMC Society Newsletter. Henry Benitez reported on Awards. The Society is now soliciting nominations for awards to be presented at the Washington, DC symposium. The nominations will be voted upon at the June Board meeting. Mr. Drozd suggested that corporations that contribute to the success of the EMC Society be recognized in some way at the Awards Luncheon. Mr. Benitez spoke about the February 7-9, 2000 Chapter Coordinator Retreat that he attended in New Orleans. Representatives from all 10 IEEE regions were represented at the retreat.
The IEEE chapter home page is https://www.ieee.org/organizations/tab/ciaindex.html. This home page contains a wealth of information for starting chapters, maintaining chapters, etc. Overall, he was satisfied that the EMC Society is doing a good job with its chapters. Regarding EMC Chapter Activities, Ghery Pettit advised that there has been little chapter activity since the Seattle symposium. There was one chapter Haislmaier Angel disbursement of $500 made in 1999 (to the Israeli chapter). It was suggested that a list server be created in order to communicate to all chapter chairmen. Dick Ford of the Survey Committee introduced Henry Shein of the IEEE Survey Department. Mr. Shein advised that the survey effort will require 12 weeks, the bulk of which will be devoted to developing the questionnaire. They expect 40-50% response rate based upon recent data from IEEE surveys. He advised that they will be looking at the delta from the 1995 EMC Society scientific survey with the 2000 EMC Society scientific survey. The goal of the survey is to determine the relevance, quality and timeliness of what the EMC Society is currently doing. The survey should also determine member needs and preferences with current product offerings. The survey will be completed by the August 2000 symposium in Washington, DC. Results will be presented at the November 2000 Board meeting.
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During the Board meeting in Phoenix, Dick Ford of the Survey Committee (L) chatted with Henry Shein of the IEEE (C) and Past EMCS President Dan Hoolihan (R). The trio gathered at lunch to discuss the scientific survey of EMCS members that will be conducted in 2001. |
Reporting for the Membership Committee, Andy Drozd advised that he attended an IEEE membership development retreat in Newark, New Jersey recently. IEEE membership has increased 5% in 1999 from the previous year. There has been a slight decline in US membership which has been offset by the increase in membership internationally. The number of women members is at an all-time high. Elya Joffe reported as EMC Region 8 Membership Committee Chairman. He has the EMCS membership booth and will take this to various Region 8 EMC conferences this year. Mr. Joffe will extend the $15 membership in the EMC Society for one year for free to those who join the IEEE at all EMC conferences where the IEEE EMC Society is represented. Mr. Hubing requested that if any Board members are attending international EMC conferences, that they let Mr. Joffe know so that outreach efforts may be coordinated. Bill Gjertson, Division IV Director, requested that Mr. Joffe be invited to attend the Division I-IV conference in Paris later this year. Regarding Region 9, he attended their conference in Puerto Rico recently and obtained several contacts for potential new members. Regarding the Fellows Search Committee, Bill Duff reported that he has received three Fellow Award applications this year. He received eight applications last year. The awards will be presented at the Washington, DC symposium. Todd Hubing reported for Lee Hill, chair of the Distinguished Lecturer (DL) program. DL activity is at an all-time high and the budget for the year 2000 is close to being fully allocated now in March. Dan Hoolihan, Chair of the Nominations and Bylaws Committee, advised that the changes in the bylaws which were advertised in the Winter 2000 EMC Society Newsletter have been made. Regarding nominations, Mr. Hoolihan advised that the call for Board nominations was printed in the Winter 2000 EMC Society Newsletter. The Board approved Mr. Hoolihan's recommendation to change the Board of Directors 2000 election schedule in order to provide for increased participation by members in Regions 8, 9 and 10 in the ballot return cycle.
Don Heirman, Vice-President for Standards Services, gave his report. His area of responsibility covers three major areas: The Standards Education and Training Committee (SETCom) chaired by Hugh Denny, the Standards Advisory Committee (SACCom) chaired by Elya Joffe and the Standards Development Committee (SDCom) chaired by Steve Berger. Each committee met prior to the Board meeting. New technologies, such as DVD television, and the development of new standards, were discussed. For example, the use of filters for high currents entering commercial buildings is now being addressed. This involves the use of current technology (filters) for a new application (commercial buildings). The Standards operations manual was approved and now can be used by the committee. The Standards website is being created and will be soon available for public viewing. This website will show the status of all IEEE EMC Standards and will contain a wealth of up to date information on Standards activities. The website address for IEEE standards is https://standards.ieee.org. Mr. Heirman discussed audits of test laboratories. For more information on this, consult the website address for NACLA at https://www.nist.gov/nacla. Elya Joffe reported as chair of the SACCom. He showed the current list of representatives on his committee. He has confirmed that all representatives wish to remain active on the committee except for Ron Storrs.
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EMCS Board Member Elya Joffe was recruited to speak at the Phoenix EMC Chapter meeting while he was in town for the Board meeting. Phoenix EMC Chapter Chairman Terry Donohoe thus wisely saved on the travel costs to bring Elya to Phoenix from Israel. The chapter enjoyed Elya's rousing presentation on "Electrophobia." |
Henry Ott, Vice-President for Conference Services, presented his report. The Board approved budgeting for a 20% surplus with each EMC Society Symposia. Mr. Ott discussed the issue of material included in tote bags that are distributed at the EMC Society Symposia, and the labor provided to "stuff" the tote bags. Mr. Ott would like to formalize the informal practices with respect to the tote bags. The Board approved the recommendation that only promotional items such as calculators, key chains, etc. are permitted to be included in the tote bags. Items such as commercial product literature, catalogues, etc. may not be included in the tote bags. No charge shall be made for those wishing to place promotional items in the tote bags. Those wishing to place items in the tote bags must provide the labor for stuffing these items. Before items are placed in the tote bags, they must be pre-approved by the registration chairman of the symposium committee. Mr. Ott then summarized activity of recent symposia including the 1998 Denver symposium. The financial books are not closed to date; they should be closed in June pending completion of the IEEE audit currently underway. Regarding the 1999 Seattle symposium, Bill Gjertson, Chairman of this symposium, reported that the expected surplus is approximately $291K. The IEEE audit of the symposium is now underway. Bill Duff, Chairman of the 2000 Washington DC symposium, presented a report on recent activity. They have received 250 papers in response to the call for papers. 200 were accepted; subsequently 20 papers were withdrawn. There will be six parallel technical sessions. There are a total of 260 booths sold with 40 exhibit spaces left for sale to date. Tuesday during the symposium week is the reception at the Air and Space Museum. Wednesday is a reception at the Hilton Hotel, host facility for the symposium. The experiments will again be placed in a prominent position. Regarding the 2001 Montreal symposium, Mr. Ott advised that Benoit Nadeau is the new chairman of the committee. Board member Andrew Podgorski is the new treasurer. Janet O'Neil reported on regional EMC chapter conferences. Mr. Pettit stressed the fact that these chapter conference committees are responsible for reporting their activities to their respective IEEE Sections as it is the Sections, not the EMC Society, who are financially responsible for these regional conferences. It was suggested that an MOU be created for these regional chapter conferences which wish to use the EMC Society logo and endorsement. The Board approved Mr. Ott's suggestion to create a new committee, entitled the Global Conferences Committee, to address the global conferences related to EMC. Mr. Ott announced that Elya Joffe will chair this new committee which will report to the Vice-President of Conference Services. The Board approved the re-quest for the EMC Society to be a technical co-sponsor with "The International Conference on Electromagnetics in Advanced Applications" in Torino, Italy, September 10 through 14, 2001.
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EMC Society President Joe Butler (L) chatted with speaker Elya Joffe (C) and Daryl Gerke (R), Vice-Chairman of the Phoenix EMC Chapter, Following the March meeting. |
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A full house enjoyed the presentation by EMC Society Distinguished Lecturer Elya Joffe at the Phoenix EMC chapter meeting in March. The chapter met while the Board was in town for their spring Board meeting. Several Board members attended the chapter meeting. |
Len Carlson, Vice-President for Communication Services, distributed his report. Transactions Editor Moto Kanda was not present to report. Newsletter Editor Janet O'Neil reported on the new "look" for the Newsletter. The first issue published in 2000 featured all color photos and graphs throughout. New graphics were used. The layout was changed. Reader response has been very favorable. Board members and others were encouraged to submit practical papers for inclusion in the Newsletter. Mr. Carlson noted that Hugh Denny has resigned as the EMCS liaison to the IEEE Press. Mark Montrose has volunteered to be the new liaison. He presented a report. Royalty information will be provided at the June Board meeting (it was not available for this meeting due to a computer glitch with IEEE). Public Relations Chair Henry Benitez reported that he will submit articles to EMC publications regarding solicitations for year 2000 awards and to publicize last year's award winners. EMCS Webmaster Andy Drozd reported that work is required to complete the web information on the Technical Committees. He is working with Dave Case to make these TC pages more dynamic. Links still need to be established with related EMC committees. There are three vendors who have signed up for advertising on the EMC Society website.
Kimball Williams, Vice-President for Technical Services, presented his report via speaker phone. Technical Activities Committee (TAC) Chairman Andrew Podgorski presented the TAC report. Issues related to TC-8 (Product Safety) and their request to become an independent technical council of the IEEE were discussed. Russ Carstensen discussed the draft NARTE MOU that he has prepared. Mr. Carstensen expects the document to be fully reviewed by NARTE, with comments incorporated, by the June Board meeting. The final document will be presented for approval at the June Board meeting. Mark Montrose discussed the formation of a new technical committee, TC-10, on the topic of Signal Integrity. Preliminary discussion about the necessity for a separate engineering entity on this topic ensued. The President thanked Mr. Montrose for his work on this proposal, and suggested that the Board consider this matter further. Regarding the Representative Advisory Committee, Chair Dave Case has organized a special session for the Washington, DC symposium. Mr. Williams recommends that everyone attend this session.
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Jim Garrett, President of SENTEL (center left) welcomes Bill Duff (Center right) both as a new SENTEL employee and as Chair of the 2000 IEEE International Symposium on EMC to be held in Washington, DC August 21 through 25. SENTEL hosted the recent symposium planning meeting at their Alexandria Facility. Also attending the meeting were Sandi Duff, Hospitality Chair (seated left), Claire Wyatt, Registration Chair (seated right), Ted Harwood, Publications Chair (far left), and Ernie Freeman, Committee Vice-Chair (far right). Mr. Duff reported on the symposium committee activities at the March 24 Board of Directors Meeting. |
Joe Butler distributed a summary of the long range planning sessions held in conjunction with the last Board meeting. He discussed succession planning for all committee chairmen in particular. Mr. Butler advised that Warren Kesselman will be soliciting 2001 budget inputs for new initiatives in April. Thus, in reviewing the long-range plan, Board members need to think about which new initiatives we should pursue and the associated costs thereof.
The Board reviewed the 2000/2001 Board meeting schedule. (The scheduled Board meetings are posted in the Calendar Section of this Newsletter.) In 2001, the Board agreed to meet on Friday, February 23, in Zurich, Switzerland in conjunction with the EMC conference held there. Kimball Williams reported that the IEEE does not have enough information to provide on Nano Technology to date. He asked that his report on this topic be deferred until the next meeting. Larry Cohen, Technical Program Chair for the 2000 IEEE International Symposium on EMC, discussed the requirement for a 20% rejection rate of the papers submitted to each symposia technical program. The Board agreed to drop the 20% rejection requirement.
Bill Gjertson reported on the Seattle EMC symposium and working with the IEEE's International Travel and Conference Management Services department. The final symposium report, which compliments the viewgraph report, is available from Mr. Gjertson upon request. Bill Gjertson provided cost information on the use of electronic balloting versus regular mail balloting for the Board of Directors elections. At this date, it is still very expensive to use electronic balloting.
Secretary Janet O'Neil reviewed the action items assigned during the meeting and those open from previous meetings. There being no further business, the meeting adjourned at 4:40 pm.
Janet O'Neil
Secretary,
EMC Society Board of Directors
EMC