Friday, March 14, 2003
Honolulu, Hawaii
THE PRESIDENT'S OPENING REMARKS
 |
| EMCS President Todd Hubing of the
University of Missouri - Rolla, President Elect Kimball Williams
of Underwriters Laboratories, and VP for Member Services Andy
Drozd of Andro Computational Solutions, (from left) enjoy
some sunshine on the rooftop terrace of the Hawaii Convention
Center. |
President Todd Hubing called the meeting to
order at 8:00 am. A round of introductions was made. Board members
present included H. Benitez, A. Drozd, D. Heirman, D. Hoolihan,
T. Hubing, E. Joffe, M. Montrose, J. Muccioli, J. Norgard, J.
O'Neil, G. Pettit, R. Wallen, K. Williams and T. Yoshino. Board
members absent included R. Brewer, J. Butler, B. Crain, W. Kesselman,
S. Nitta, Z. Pantic-Tanner, J. Perini, A. Podgorski and C. Sartori.
Guests present included F. Heather, V. Feuerstein and C. Ollila.
President Hubing talked about the latest TAB meetings he attended.
The most significant news from the meeting was the approval for
the Product Safety Committee to collect the data to support their
becoming a separate Society within the IEEE. There is a business
rules simplification task force of which Mr. Hubing is a member.
One of the task force findings is that IEEE runs its business
in a too complicated way. An example deals with the price of publications
for members and nonmembers, discounts between Societies for obtaining
the Transactions of multiple Societies, etc. The large number
of pricing options confuses many members and drives up the IEEE
administrative costs. President Hubing talked about the Zurich
EMC conference last month. He noted that discussions/negotiations
between EMC Europe and EMC Zurich have apparently stalled. The
EMC Society has offered to cooperate with efforts to consolidate
the European EMC symposia and to provide financial or organizational
assistance if required. The Zurich symposium was well attended
although U.S. participation was lower than in years past. The
technical program lived up to the high standards that had been
set by previous Zurich symposia. Gabriel Meyer announced his retirement
from involvement in the Zurich EMC conference. Fred Tesche also
announced his retirement as the Technical Program Chair. President
Hubing noted that it appears that there will not be a quorum for
the May Board meeting in Istanbul. He would like to hold the Board
meeting at IEEE headquarters in Piscataway, NJ on Friday, May
9. The Board will vote on this at the end of the meeting. President
Hubing noted that two members of the Board have resigned since
the last meeting. The Board approved the appointment of Professor
Shuichi Nitta to replace Dick Ford for a one-year term (expiring
December 2003). President Hubing noted that Henry Ott resigned
and recommended Barry Wallen to fill his position. The Board approved
the appointment of Barry Wallen as the new Board member for a
one-year term expiring December 2003. President Hubing presented
the agenda that the Board approved.
TREASURER'S REPORT
In the absence of Treasurer Warren Kesselman, Todd Hubing presented
his report. Regarding the 2003 EMCS Operations Forecast, the report
notes that the approved 2003 budget contained an $8.3K surplus
that was dependent upon receiving revenue of about $680K. Of that
amount, $217K was budgeted as income from the 2002 Symposium Committee.
It is currently estimated that the EMCS will receive about $50K
less than anticipated. Also, 2003 income from Member Fees was
budgeted for $120K. As of the end of January, $73.8K was received
from member renewals. Total revenues may be less then anticipated.
Overall, the forecast is a deficit budget in the amount of some
$60K. The Board approved the Treasurer's report.
SECRETARY'S REPORT
Secretary O'Neil presented the minutes from the previous Board
meeting on November 24, 2002 for review. The minutes were approved
as presented.
COMMUNICATION SERVICES
 |
| Many of the committee meeting rooms
at the Hawaii Convention Center open to expansive verandas.
Ghery Pettit of Intel, Janet O'Neil of ETS-Lindgren, Mark
Montrose of Montrose Compliance Services, and Takeo Yoshino
enjoy the fresh air outside. Mr. Pettit wears shorts in the
spirit of "Aloha Friday" where casual attire is
the norm on the islands. |
Ghery Pettit, Vice-President for Communication
Services, presented his report. In the absence of Professor Marcello
D'Amore, Transactions on EMC Editor-in-Chief, Ghery Pettit presented
his report. The Board approved waiving the over length paper charge
for the four papers that will be printed in the August 2003 issue
of the Transactions on EMC as there was no room to include them
in the May issue. Mr. Pettit noted that there was an occurrence
of an author having submitted a paper for publication in the Transactions
on EMC as well as the Transactions on Antennas and Propagation.
He will initiate discussion with the editors of the Transactions
in Division IV about this issue to collectively make them aware
of the problem and determine potential solutions. There will be
two "Mini-Special Issues" in the future, one on EMC
of Wireless Systems and one on EMC Applications in Nanotechnology.
During the 2003 EMC Zurich Symposium, Professor D'Amore spent
time with Bob Olsen, the Technical Editor for the EMC Newsletter.
They discussed the publication of Patent Abstracts in the EMC
Newsletter. The IEEE's electronic publishing capability, Manuscript
Central 1.4, has been upgraded to the newest version 1.6. The
new version is very convenient and offers much improvement. Next,
Janet O'Neil, Newsletter Editor, presented her report. The Fall
2002 issue covered the Minneapolis Symposium. It came in at 72
pages, our longest issue to date. The distribution of this issue
was delayed a month until early January 2003 as the IEEE staff
had a turnover during the fall. This issue was once again printed
on the lighter paper stock to save printing and mailing costs.
5,264 copies were printed. There were 8.08 pages of paid advertising
in this issue (down from 9.08 pages in the Summer 2002 issue).
The Winter 2003 issue is being reviewed for preliminary editing
now. It is 76 pages. There were 10.58 pages of advertising in
this issue (up from 8.08 pages in the Fall 2002 issue). Susan
Schneiderman of IEEE handles the advertising. She attributes the
increase in advertising sales to two things: the new sales team
IEEE has in place, and the fact that the title of the Newsletter
is becoming more recognized in the industry. Ms. O'Neil noted
that Newsletter Technical Editor Bob Olsen would attend the IEEE
Panel of Editors Meeting in Washington, DC on April 4 and 5, 2003.
He will represent the EMC Newsletter and the Transactions on EMC.
This meeting was not held last year due to IEEE budget cuts. This
year, the meeting date and location were announced in mid January
- too late for the Newsletter Editor-in-Chief and Communications
VP to plan to attend. The EMCS has signed a contract with IEEE's
Publications Department to continue producing/mailing the Newsletter
in 2003, and formatting the same for the EMCS website. Webmaster
Andy Drozd presented his report. Coordination between the Society
Webmaster committee and the TAC Chair, Bill Strauss, took place
in an on going effort to update and maintain the TC web pages.
Draft #4 of the Web Page Guideline has been completed and contains
updates based upon the feedback from the Panel of Webmasters Committee
meeting in Minneapolis in August 2002. There are currently three
corporate advertisers on the website. Mark Montrose then presented
his report as IEEE Press liaison. He noted that the new books
proposed require reviews to determine interest in proceeding with
publishing. He requested volunteers to assist him with reviewing
these books. Mr. Montrose noted in general that Hugh Denny is
the only standing IEEE Press committee member. When there is a
new book to be reviewed, he and Mr. Denny recruit additional committee
members to review books based upon their area of expertise related
to the book being reviewed. The report shows the current list
of books sponsored by the EMCS with royalty for calendar year
2002. The total Society royalty is $3,004.43. The new book titles
"Anechoic Chambers: A Design and Spec" by Lee Hemming
is selling well. Mr. Montrose presented the IEEE Press "Book
Sponsorship Motion." The Board approved this new policy for
sponsoring books. In closing his report, Ghery Pettit indicated
that Chet Smith would like to be replaced as Chair of the History
Committee. He has a few candidates in mind for this position and
will pursue a replacement for Mr. Smith.
 |
| Marla Kelly, Director of Sales at
the Hawaii Convention Center, is pictured with Dan Hoolihan,
John Norgard of the University of Colorado - Colorado Springs
and Takeo Yoshino, (from left) who celebrated his recent retirement
from the Awara Space Radio Observatory, Fukui University of
Technology. Marla made sure everyone was greeted with a flower
lei upon arrival at the Convention Center. |
STANDARDS SERVICES
Don Heirman, Vice-President of Standards, presented his report.
It was noted that the webpage (https://www.ewh.ieee.org/soc/emcs/)
for EMC Standards is now operational. Standards activity covers
three major areas: The Standards Education and Training Committee
(SETCom) chaired by John Kraemer of Rockwell-Collins (who recently
replaced Hugh Denny), the Standards Advisory and Coordination
Committee (SACCom) chaired by Elya Joffe and the Standards Development
Committee (SDCom) chaired by Stephen Berger. The SDCom met in
Hawaii and reviewed standards projects including TV spurious emissions
measurements (187), site surveys (473) and computational EM (1597).
They discussed potential standards activity involving GTEM usage,
alternate test sites, waveform diversity and ferrite channels
on I/O and mains lines, among other topics. SACCom also met in
Hawaii. They reviewed liaison reports for CISPR A, B, and I, ITIC,
TC 77, and ACEC among other organizations. SETCOM did not meet
in Hawaii. They reviewed the IEEE Standards Association standards
development website and how they could use this to make their
work easier and more efficient. The Standards Committee also discussed
plans for meeting during the Istanbul and Boston Symposia.
 |
| Board members toured
the Hawaii Convention Center following their meeting. Dan
Hoolihan of Hoolihan EMC Consulting and Barry Wallen of TUV
America (foreground left-right) confer on symposium meeting
room specifics. Mr. Hoolihan is chair of the 50th Anniversary
Committee and Mr. Wallen is EMCS International Symposia Chair. |
 |
|
Don Heirman
of Don HEIRMAN Consultants and his wife Lois enjoyed some
vacation time in Hawaii.
|
MEMBER SERVICES REPORT
Andy Drozd presented the report of Membership Services. The total
number of active members is 4,744 as of September 2002. This is
down approximately 6.7% compared to the same time in 2002. He
is working to clarify the status of Honorary Life Members versus
IEEE Life Members so the appropriate people receive the free registration
to the annual EMCS IEEE International Symposia. Mr. Drozd advised
that Bruce Crain is continuing to promote the Senior Member elevation
for several of our EMCS members. A list of EMCS Senior Members
for 2002 will be published in the Winter 2003 Newsletter. Andy
Drozd next reported for Lee Hill, chair of the DL program. The
three new DL candidates presented for two-year terms beginning
in 2003, including Michel Ianoz, Bruce Archambeault, and Chris
Kendall will be profiled in the Winter 2003 Newsletter. The DL
travel policy is still in the process of being modified/updated.
The survey process began in January 2003. The cost per member
for this program has been dramatically reduced since the program
was introduced. This means more people are attending the meetings
that feature DLs as speakers. For example, 45 DL lectures were
given in 2002, at net cost of $11.43 per attendee. Henry Benitez
then reported briefly on EMCS Awards. He discussed the upgrade
of the presentation of the Technical Achievement Award from a
certificate to a plaque with the cost of the plaque not to exceed
$250. The IEEE recently approved this award, which was approved
by the Board at the last meeting in November 2002. Mr. Benitez
discussed the new Lifetime Technical Achievement Award, which
was presented, but not approved, at the last meeting. For the
next Board meeting, Mr. Benitez was requested to provide details
on what this proposed award would consist of, i.e. include the
description of the award, qualifications for the winner of this
award, what type of award (plaque or certificate, money allocated,
etc.). Mr. Benitez advised that the awards committee consists
of Dick Ford, Andy Drozd, Kimball Williams and John Norgard. Mr.
Benitez proposed criteria for determining the Best Symposium Paper
Award. Discussion ensued about the requirement that the winner
be a member of the EMC Society. President Hubing requested that
Mr. Benitez present a revised proposal on this award at the next
Board meeting. Mr. Benitez reviewed the list of candidates for
the various EMCS awards to be presented in 2003. Next, Ghery Pettit
reported on EMCS Chapter Activities. He noted that he distributed
the forms to all chapter chairmen for the Best Chapter and Most
Improved Chapter awards. There are problems with the new proposed
EMC chapter in Georgia (formerly Russia) in that the Section there
is not supporting their efforts. Mr. Pettit and Elya Joffe are
trying to resolve these problems. Poland is working on forming
a new chapter. Mr. Pettit noted that he has reviewed and updated
the "Angels" assigned to each chapter as part of the
Chapter Angel program. Elya Joffe presented his report as the
Region 8 Membership Coordinator. He reported that there were four
new members signed up at EMC Zurich in February 2003. The process
for providing financial assistance to lower income engineers to
attend EMC symposia was discussed. There will be a Region 8 EMCS
Chapter Retreat held in Istanbul on the Saturday following the
symposium. Various issues related to "best practices"
of chapter activities, etc. would be discussed. In the absence
of Jose Perini, Region 9 Membership Coordinator, Andy Drozd discussed
EMC activity in Mexico and South America. Mr. Perini attended
the IEEE Membership Development Retreat. His is focusing his efforts
on recruiting student members and ensuring that they eventually
become GOLD members (Graduates Of the Last Decade). Student members
provide the continuity for IEEE future growth. This was the main
topic stressed at the IEEE Retreat. Takeo Yoshino then reported
as the Region 10 Membership Coordinator. At the last Board meeting,
he indicated that there is tremendous interest in establishing
a new chapter in Thailand with some 45 prospective members. Dr.
Yoshino is in the process of coordinating the chapter petition
with IEEE, but he has not received news that this is a formal
chapter yet. He distributed a flier on EMC Sendai, which will
be held over June 1-4, 2004. Mr. Drozd reported for Bill Duff,
Fellow Search Chair. The deadline for Fellow applications is March
15, 2003. The committee has not had any activity since the last
Board meeting in November. Mr. Drozd noted that Dick Ford has
resigned as the Society Photographer and video producer. He advised
that there are plans to have more than one photographer for the
EMC Society in the future so there is coverage of all regions.
A professional video firm will be hired in the future on an as
needed basis for various EMC Society activities. In the absence
of Nominations Chair Joe Butler, Mr. Drozd noted that there is
no new activity to report since the last meeting.
 |
| During the tour of the Hawaii Convention
Center, Board members saw the state-of-the-art theater where
the symposium Monday workshops will be held. |
TECHNICAL SERVICES
John Norgard, Vice President for Technical Services, presented
his report. He indicated that he has a video that Dick Ford produced
which shows three demonstrations. This fulfills the action item
he was assigned at the last meeting. The Board approved the following
slate of chairmen Mr. Norgard presented for the Technical Committees
(TCs) including TC-1 Dan Hoolihan, TC-2 Don Heirman, TC-3 Don
Gilliland, TC-4 Bob Scully, TC-5 Bill Radasky, TC-6 Arto Chubukjian,
TC-7 Bill Croisant, TC-8 Richard Georgerian, TC-9 Chris Holloway
and TC-10 Jim Drewniak. The Chair of the Technical Advisory Committee
(TAC) is Bill Strauss, the Vice-Chair is Arto Chubukjian, and
Secretary is Robert Scully. There are several cost saving measures
being implemented by the TAC. For example, the Boston Symposium
paper review was largely done electronically. The potential merger
of TC-3 and TC-6 is still being investigated. A recommendation
will be made to the Board after the Boston Symposium. RAC Chair
Fred Heather then presented his report. He provided an update
on liaison organizations. ACIL and USCEL are the most active liaison
committees with Don Sweeney being the EMCS representative to these
organizations. Mark Montrose reported briefly on the Nanotechnology
Council. He will attend their next conference in 2003, which will
be held in conjunction with IEEE WestCon in San Francisco. He
will report on this conference at the next Board meeting. There
was no report from Education and Student Activities Committee
Chair Maqsood Mohd.
 |
| Takeo Yoshino checked on the comfort
of the theater seating. Afterall, the symposium workshops
are an all day event! |
CONFERENCE SERVICES
Elya Joffe, Vice President for Conference Services, presented
his report. He introduced Barry Wallen to present the report on
IEEE EMCS International Symposia. Regarding the 2002 Minneapolis
Symposium, Mr. Wallen thanked Chair Dan Hoolihan for his efforts
in organizing a very successful symposium. In particular, he appreciated
the outstanding final report that he and his committee submitted
after the symposium. It was very thorough and submitted in a timely
manner. The total surplus was $172,530.00 of which registration
fees accounted for 35% of the total income while exhibits revenue
accounted for 57% of the total income. Regarding 2003 Boston,
Mr. Wallen noted that this symposium is being held in an area
which has a depressed economy. He cautioned the Board that expenses
need to be watched closely given the current economic climate.
192 booths have been sold to date. This is on track for 2002,
but still behind 2000 and 2001. 180 papers have been selected.
The advance program is being edited now. Regarding 2004 Santa
Clara, Mr. Wallen submitted the budget, which shows an 18.5% surplus.
The Board approved the proposed 2004 symposium budget. The Board
approved loaning an amount not to exceed $20,000 to the 2004 Symposium
committee. The first payment would be $10,000 and the second optional
payment, if requested, would be $10,000. For IEEE EMC symposia
in 2005, 2006 and 2007, Mr. Wallen advised that these committees
are each moving along smoothly and according to plan. A question
was raised about Life Members. The Board approved a 50% reduction
of registration fees for all retired and unemployed engineers
who are members of the EMCS and register for the symposium. The
registrant must provide the name of the company that they left
and the date of retirement/unemployment. Regarding 2003 Istanbul,
Elya Joffe discussed the revised budget. This shows a deficit
of approximately $14,000 USD. ORTRA (the PCO) will absorb any
financial losses if they materialize. Mr. Joffe noted that there
was a committee meeting to address the "Institutionalization
of the EMC Symposia" on Thursday morning in Hawaii. Fred
Heather will revise the EMCS Symposia manual based upon discussions
held during the meeting. Mr. Joffe reported in the absence of
Jose Perini, Global EMC Symposia Committee Chairman. He reviewed
the specific definitions of the different levels of involvement
in various non-IEEE EMC symposia, including Technical Co-Sponsor
and Cooperation. The Board approved technically co-sponsoring
the Ultrawide Band Systems and Technology conference, and the
EMC conference in India, provided our TCs can actively work with
the organizing committee on technical matters. If not, then the
level would be limited to the EMCS being in "cooperation"
with these conferences. Janet O'Neil presented her report as Exhibitor
Liaison. There has not been much new activity since the Minneapolis
Symposium. Fred Heather has provided the updated points for exhibitors
and this has been posted to the EMCS website. Exhibitors participating
in 2003 Istanbul and 2003 Boston will receive points according
to the policy stated on the website. Regional Conferences Chair
Janet O'Neil noted that there are several tabletop shows scheduled
for 2003. There may be one additional show scheduled for Fall
2003 in either Atlanta or Melbourne with speaker Dr. Clayton Paul.
The tabletop shows are listed in the upcoming Winter 2003 Newsletter
Calendar Section.
 |
| Sweeping views of the island of Oahu
are provided through large windows at the Hawaii Convention
Center, site of the 2007 IEEE International Symposium on EMC. |
OLD BUSINESS
The following items were discussed under Old Business:
