THE PRESIDENT’S OPENING REMARKS
President Williams called the meeting to order at 9:00 am. A round of introductions was made. Board members present included R. Brewer, N. Carter, A. Drozd, M. Hatfield, D. Heirman, T. Hubing, E. Joffe, S. Nitta, J. Norgard, J. O’Neil, G. Pettit, D. Staggs, D. Sweeney, R. Wallen and K. Williams. Board members absent included B. Archambeault, D. Hoolihan, W. Kesselman, Z. Pantic-Tanner, A. Podgorski, and C. Sartori. Guests present included Fred Heather. President Williams presented the agenda.

The mild climate during the Board of Directors meeting in Scottsdale was perfect for lunch outdoors.

TREASURER’S REPORT
In the absence of Treasurer Warren Kesselman, Todd Hubing presented his report. IEEE’s December 31, 2003 finance statements do not include the final distribution of income from the All Society Periodicals Package (ASPP) and the Book Broker (BB) programs; nor, infrastructure and market fluctuation adjustments. EMC-S’s operations without those items produced a $158,900 deficit. Final audited 2003 financials will probably be available late in the second quarter of 2004. Mr. Kesselman’s report included an estimated year-end summary forecast table. The table was developed using TAB’s October forecast data for infrastructure/market fluctuation adjustments and 2003 budget numbers for ASPP and BB income. This analysis projects a 2003 year-end operational surplus of $99,000. It must be recognized that the forecasted surplus is based on several assumptions. The final audited value could be substantially different; however, the estimate does at least indicate EMC-S should close 2003 operations with a surplus. Regarding 2004 operations, the IEEE approved 2004 budget is “zero” net. January financials have not been issued yet. The surplus from the 2003 Symposium in Boston will appear in the January report. Boston’s surplus was right on their budget target of $200,000. Distribution of the surplus is $190,000 to EMC-S and $10,000 to the Central New England Section. The Board approved developing the 2005 “first-pass” budget with the following input parameters:

SECRETARY’S REPORT
Secretary O’Neil presented the minutes from the previous Board meeting on November 11, 2003 for review. Minor changes were required. The Board approved the minutes as amended.

“Flat Stanley” visits the EMC Board of Directors meeting in Phoenix much to the amusement of Andy Drozd, Elya Joffe and Dave Staggs (from left). Parents may be familiar with the antics of this character that travels the world in an envelope.

COMMUNICATION SERVICES
Ghery Pettit, Vice-President for Communication Services, presented his report. He introduced Newsletter Editor, Janet O’Neil. She advised that the Winter 2004 issue is currently being assembled. The Winter issue traditionally contains the introduction of the newly elected Board members and new Distinguished Lecturers, the Call for BoD Nominations, and the Call for Awards Nominations. The practical papers include an article on Measurement Uncertainty by Heirman and Bronaugh and one on the NightStar magnet flashlight by Steve Vetorino, Geoffrey Wilson, and Russell Sibell. This flashlight was one of the gifts given at the 2002 EMC Symposium in Minneapolis. To date there are 8.83 pages of paid advertising in this issue from a total of 16 companies. $16,350.75 has been billed to date for these ads, of which the EMC-S will receive approximately $7,521.35. Once again, Ken Wyatt of Agilent Technologies has provided the cover photograph for this issue. It relates to the Measurement Uncertainty article. At the beginning of the year, Susan Schneiderman of IEEE Media provided some good news related to advertising. IEEE Media increased sales in 2003 by 23.25% over 2002 and went 11.49% over budget in the eight IEEE Magazines represented by IEEE Media. Business to business (B2B) advertising is still struggling to recover from the worst business recession for technology media in memory, a fact that makes this accomplishment all the more dramatic. For achieving the milestone of beating their 2003 sales goal, IEEE Media will be issuing a 4.3% rebate to each society client. That is 4.3% of the total net advertising revenue per magazine for 2003. The IEEE Media Sales, Marketing, and Business Management fee for 2003 was based on a budget that they beat by over $100K. Since their costs are relatively fixed, they are passing the surplus back to the participating societies, something they will continue to do as revenue improves. Ad revenue for the IEEE EMC Society Newsletter in 2003 was $71,125 net. Additionally, IEEE is budgeting for, and confident of, ad revenue growth among the society coalition of magazines they represent in 2004. In light of this, the IEEE Media Sales, Marketing, and Business Management fee for 2004 is guaranteed at 16%, a 7.3% reduction from the 2003 base fee, meaning societies will retain considerably more of their respective ad revenue in 2004. Mr. Pettit then reported for Flavio Canavero, Transactions on EMC Editor-in-Chief. Dr. Canavero has asked the previous Editor-in-Chief, Professor Marcello D’Amore, to join the Advisory Board for the Transactions on EMC. He has asked all the Associate Editors if they wish to continue in this capacity for under his tenure as Editor. He plans to seek additional Associate Editors to cover new areas of interest. His report includes information on paper acceptance percentages, time from submittal to publication, and statistics on the printed pages of EMC-T yearly since 1999. A special issue on “High Power Electromagnetic Disturbances and Intentional EMI” is in preparation; guest editors are Prof. J. L. ter Hasborg, Prof. H. Garbe, Prof. D. Nitsch, Dr. W. Radasky, and Dr. F. Tesche. The special issue on Nanotechnology was canceled as very few papers were received. Professor Canavero will build upon the excellent work provided by Marcello D’Amore and his Associate Editors on the publication. EMC-S Webmaster Andy Drozd next presented his report. The entire EMC-S website has been revamped and updated. It is now fully functional and operational. The templates used are consistent with IEEE policy. He will continue to work with Bill Strauss to coordinate the web maintenance activity across the Technical Committees. Routine updates are taking place. Also, the EMC-S “Policy and Procedures” handbook was recently posted to the website. A hotlink was created to the global EMC conferences in which the EMC-S is a technical co-sponsor. An IEEE membership form will be added so that new members can join on line. There are no new web advertisers, although Susan Schneiderman of IEEE Media who is handling web ad sales, has advised she is working on two new advertisers. Ghery Pettit then summarized Ray Perez’s report as EMC-S IEEE Press Liaison. The net royalty received for January to June 2003 book sales was $839.99. Several proposals for new books are in process. Ed Bronaugh has been contacted by IEEE Press to provide an update on a book he has previously written on EMC test methods. The next royalty payment will be issued in May 2004. In concluding the report of Communications, Mr. Pettit reported in the absence of History Chair, Dan Hoolihan. Mr. Hoolihan noted that many of his activities overlap with the efforts to recognize the 50th Anniversary of the EMC Society. The first recorded interviews (oral histories) with Ralph Showers and Warren Kesselman have taken place and are being edited. He has had discussions with Janet O’Neil to develop a common logo for the 2007 Symposium and 50th Anniversary.

It’s a bird, it’s a plane, it’s.....Who knows exactly what captured the attention of these Phoenix EMC Chapter members?

STANDARDS SERVICES
Don Heirman, Vice-President of Standards, presented his report. Standards activity covers three major areas: The Standards Education and Training Committee (SETCom) chaired by John Kraemer of Rockwell-Collins, the Standards Advisory and Coordination Committee (SACCom) chaired by Elya Joffe, and the Standards Development Committee (SDCom) chaired by Stephen Berger. The Standards Committees met prior to the Board meeting. There are several new members of the Standards Committee, including Dave Traver, Dave Staggs, Werner Schaefer and Nigel Carter. Don Sweeney has volunteered to handle the committee’s website needs and will interface on behalf of the committee with Andy Drozd, EMC-S Webmaster. Elya Joffe is the new Vice-Chairman of the SDCom. Mr. Heirman suggested that the EMC-S consider talking with other Societies about holding special sessions at our respective symposia. For example, if the Antennas and Propagation Society has a “hot” topic on antennas, then perhaps this could be presented at the EMC-S Symposia. The SDCom study projects include Wideband TEM Device Use, Wireless Performance Prediction In-Situ, and Noise Temperature and Adaptive Radio Control. SDCom also reported progress on various standards projects. There were representatives present from CISPR A, B, and I, as well as from CENELEC and ITIC to report at the SACCom meeting. A Vice-Chair and Secretary are needed for this committee. Lastly, SETCom will hold a Standards Workshop in Santa Clara 2004. Topics include the IEEE SA and Standards Development Process, CISPR emission standards for digital TV, ANSI C63 series of EMC standards, and a review of IEEE Standards 1597 (Comp EMC), 187 (HDTV) and 1560 (power line filter performance).

Jim Dykema of of General Dynamics, Frank Engstrom of TMS, and Don Sweeney of DLS Electronic Systems (from left) shared EMC stories prior to the Phoenix Chapter meeting.

MEMBER SERVICES REPORT
Vice-President Andy Drozd presented the report of Membership Services. The total number of active members is 4,357 as of December 2003. This is down approximately 8.6% compared to the same time in 2002. Total IEEE membership is 361,138. This is down approximately 5.6%. This is the first year since 1996 that an annual decline in IEEE membership has been experienced. All societies experienced losses except the Magnetics, Social Implications of Technology, and Neural Network Societies. Losses ranged from 1.5% to 31.3% across all remaining societies. Mr. Drozd is working with the IEEE to create an EMC-S oriented membership application that can be printed in the symposia advance program, the Newsletter, and posted on the home page. Membership Committee Chair Dave Staggs reported that he has reserved two booth spaces for the EMC-S membership booth at the Santa Clara EMC symposium. He will work with Andy Drozd to ensure new photos are available for the exhibit. He is making arrangements for staffing the booth. Andy Drozd then reported for Lee Hill, chair of the Distinguished Lecturer (DL) program. The program remains very active. The average cost per meeting attendee has stayed consistent at an average of $12 US per person. Tom Jerse and Greg Kiemel are the two new DLs for 2004. Dr. Jerse was voted in at the November Board meeting. Mr. Kiemel was approved by electronic vote in January 2004. In the future, some of the DLs will present history presentations on the EMC-S that Mr. Hoolihan’s 50th Anniversary committee is working on. Mr. Drozd is working on a revision to present at the May Board meeting on new policies that address the DL Program target audience, travel reimbursement, and DL marketing initiatives. Mr. Drozd advised that Awards Chair Henry Benitez has only received a few awards nominations. The deadline for nominations for EMC-S awards to be presented in 2004 is May 1. Ghery Pettit, Chapter Activities Chair, next reported that there is interest expressed in developing a chapter in Bangalore, India. There are only seven EMC-S members in the area, so this might be a joint chapter to get it started. The people in Huntsville, Alabama and Rochester, New York have been actively pursuing new chapter development activities. The chapter handbook is being reviewed. The IEEE has also distributed a “New Chapter Chair Handbook”. Mr. Pettit plans to include this document in the EMC-S document. Elya Joffe then presented his report as Region 8 Membership Representative. Mr. Joffe attended the INCEMIC conference in India (2003) and learned that there is new chapter potential in New Delhi. Kimball Williams was also present at this conference and wrote an article about it for publication in the EMC Newsletter, Winter 2004 edition. Regarding future symposia, the EMC-S will participate in the Wroclaw symposium, EuroEM in Germany, and EMC Europe in Eindhoven, all in 2004; and Zurich in 2005. Mr. Joffe plans to attend all these events to promote EMC-S membership. An international EMC chapter retreat has been proposed to take place in conjunction with EuroEM 2004 to be held in July in Magdeburg, Germany. This would be a full day event on July 15. Andy Drozd provided Carlos Sartori, Region 9 Membership Representative, with a listing of membership information in his region. Mr. Satori will use this information to build upon the contact base that Jose Perini originally established during his tenure as Region 9 Membership Coordinator. Mr. Drozd reported for Takeo Yoshino, Region 10 Membership Representative on EMC activity that area. Professor Yoshino continues to assist with the formation of new chapters in Australia, Thailand, and Malaysia. Shuichi Nitta is helping him with this effort. Mr. Drozd next reported for Bill Duff, Fellow Search Committee Chair. He is looking for good candidates to nominate for IEEE Fellow. There are two nominations anticipated presently. Mr. Duff is seeking a replacement for chair of the Fellows Search Committee. Todd Hubing is the new Nominations Chair as he begins his two-year term as Past President. He advised that the by-laws were revised a few years ago on term limits for EMC-S officers and editors. For 2004, in the November elections, the term limits will apply to Don Heirman, Janet O’Neil and Warren Kesselman. He proposed that that the term limit be waived if requested by the incumbent and approved by a 2/3 vote of the Board immediately prior to the election. The Board approved adopting this procedure for the November 2004 elections. Mr. Drozd then reported for Zorica Pantic-Tanner, chair of the committee that provides financial assistance grants to disadvantaged engineers. Draft policies and procedures for administering the program have been written and the draft is under review by the committee and Mr. Drozd. Regarding the EMC-S survey, Fred Heather advised that he will coordinate with Dick Ford about the methodology used in conducting past surveys and reducing the survey data into reports using a suitable spreadsheet format that can be used for year-to-year comparisons. Mr. Drozd is discussing the EMC-S five-year survey with IEEE staff. The timeline is to issue the survey just after the August symposium and then to present the results at the November Board meeting. Mr. Drozd advised that Ken Wyatt of Agilent Technologies has agreed to be the EMC Society Photographer. He has developed cover photos for the EMC Newsletter. It was suggested that photos be sent to both Janet O’Neil for the Newsletter and to Mr. Wyatt for archival purposes. Pace Committee Chair Bill McGinnis is writing an article on PACE activities that will appear in a future issue of the EMC Newsletter. Lastly, in concluding the report of Member Services, Andy Drozd spoke about EMC-S past involvement with the Robotics Conference. The Board discussed providing financial support in the amount of $1,000 to the FIRST Robotics Engineering Program at the James Forest Technical Center. The Southern Maryland EMC/Communication/Computer joint chapter under the guidance of Fred Heather sponsors this activity. The event focuses on local talent and technology. It is non-combatant and team organized. The local high school works on the robot. Each school competes with other high schools across the country. Further discussion on this topic was postponed until later in the meeting.

Board member Elya Joffe (far right) appears to be performing a magic trick during the reception. Ghery Pettit (second from right) is all smiles for this type of entertainment!

TECHNICAL SERVICES
John Norgard, Vice President for Technical Services, presented his report. John Norgard advised that the Chair of the Technical Advisory Committee (TAC) is Bill Strauss. Vice-Chair is Arto Chubukjian, and Secretary is Robert Scully. The committees have reviewed all the papers submitted for the Santa Clara symposium. All of the accepted papers will be presented in Santa Clara. The Santa Clara symposium committee adhered to all rejected paper recommendations. TAC is working with Santa Clara to send out “invitations” to authors to attend particular TC meetings based on paper acceptance. This is at the discretion of the TC Chair. The purpose is to boost membership in select TCs. TAC is also reviewing the concept for a paperless symposium and is updating the TAC handbook. The Board approved the policy that EMC-S Symposia committees will not be allowed to accept papers that have been previously rejected by the TAC technical committees. The Board also approved Mr. Norgard’s proposal to change the charter of TC-4, EMI Control as follows: Technical Committee 4, Electromagnetic Interference Technology, is concerned with the fundamentals of transmission/propagation media and interference control technology, together with associated design, analysis, and techniques useful for the identification, characterization, control, and mitigation of electromagnetic interference at the system, subsystem, and unit levels. The purview of this technical committee includes but is not limited to:

Representative Advisory Committee (RAC) Chair Fred Heather next advised that open positions on the committee include a representative for the IEEE-USA Energy Policy Committee and the IEEE Society on Social Implications of Technology (SSIT). Mr. Heather requested that he be contacted if anyone is interested in serving on these committees. Mr. Norgard then reported for Maqsood Mohd, Chair of the Education and Student Activities Committee (ESAC). Solicitations were posted in the EMC Newsletter for the EMC University Grant and the Student Design Competition. The call for experiment demonstrations was also issued for the Santa Clara symposium and many good speakers have been recruited for the Tutorial Workshop there. Some 14 requests for the student design competition kits have been received to date. 15 student papers have been accepted for presentation at the Santa Clara Symposium.

Board member Nigel Carter (far right) enjoys visiting with members of the Phoenix EMC Chapter, including Bill Blanford, EMC Consultant, Stan Adams and Terry Donohoe, both with Honeywell (from left).

CONFERENCE SERVICES
Elya Joffe, Vice President for Conference Services, presented his report. He introduced Barry Wallen to present his report on IEEE EMC-S International Symposia, as follows: regarding 2003 Boston, the preliminary numbers indicate a surplus of $198,885. This is slightly less than budgeted and is attributed to the decrease in full registrations. The audit is in process; regarding 2004 Santa Clara, Chair John Howard advises that 150 booths have been sold to date. Some 203 papers have been accepted; session chairs are being solicited. The gala event on Wednesday night will be at the winery. The advance program will be sent to the printer in March. The workshop notes and copyright issues pertaining to these were discussed. The Board approved having IEEE Intellectual Property (Copyright) Procedures be applied to “Symposium Workshop Papers” for papers that are of an original and highly technical nature, and which are to be published in the official “Symposium Workshop Notes” and/or the Symposium CD; regarding 2005 Chicago, Vita Feuerstein and Sue Kingston went to Chicago to see the Navy Pier convention center and meet with the Sheraton (host) Hotel representatives. The goal was to rewrite the contract for a better-sized floor space at the Navy Pier and to renegotiate room rates and room block commitments at the Sheraton. IEEE was successful with both entities in securing favorable booth space and room rates/commitments. This will save the EMC-S on symposium expenses. The committee is working on their logo and will draft the call for papers; regarding 2006 Portland, there was no report available from chair Henry Benitez; regarding 2007 Honolulu, Mr. Wallen advised that the MOU is ready for signing and that contracts for possible options for the host hotels are being negotiated. The committee will soon be forming for this symposium. Anyone interested in being on this committee should contact Chair Janet O’Neil at j.n.oneil@ieee.org or Vice-Chair Barry Wallen at barry_wallen@dell.com; for 2008 Detroit, the chair has not been identified to date. The MOU needs to be prepared. IEEE paperwork required is being addressed. Mark Montrose then advised that the new Product Safety Engineering Society (PSES) would hold their first symposium during August 12-14, 2004 in Santa Clara, California. The Board approved the EMC-S as a technical co-sponsor of the PSES 2004 Symposium. Mr. Joffe then advised that the final audit of the 2003 IEEE International Symposium on EMC in Istanbul has been completed. This shows a deficit of $16,937 USD. The EMC-S has a 10% involvement in the symposium, obtaining therefore 10% of the surplus, or absorbing 10% of the deficit. The Board approved reimbursing the 2003 IEEE International Symposium on EMC (Istanbul) by the sum of $1,690 (10% of the symposium deficit). Nigel Carter next presented his report as Chair of Global EMC Symposia. He spoke about the upcoming EMC global conferences, including providing background about the UK EMC conference. The Board did not approve technical co-sponsorship for the 3rd International Conference on Computation Electromagnetics and its Application (ICCEA2004) in Beijing, China. The Board approved providing EMC-S technical co-sponsorship for the EMC UK2004 Exhibition and Conference on EMC, Newbury, UK, pending TAC’s affirmative recommendation. The Board discussed and later approved the amended policy proposed by Mr. Joffe for the EMC-S providing technical co-sponsorship to symposia and conferences. Mr. Joffe then discussed the retention of co-sponsored symposia and conference records. In the past, there was an informal agreement with SWRI and Georgia Tech to store these records. He will check with IEEE to see if they can store and index these records. Mr. Joffe discussed the unauthorized usage of the IEEE/EMC-S Logo/Name by various global conferences. Various options on how to deal with this were discussed. Next, Janet O’Neil presented her report as Exhibitor Liaison. She advised that Fred Heather completed allocating the points due to exhibitors based upon the Istanbul and Boston symposia this year. The updated points table has been posted to the EMC-S website. She’s been working with Sue Kingston and Vita Feuerstein of IEEE CMS recently who are now assigning booth space for the Santa Clara symposium. Janet O’Neil also reported on regional events with EMC Chapters in Regions 1-7. On January 20, the Seattle EMC Chapter held “The Bruce Lee EMC Show” with Bruce Archambeault of IBM and Lee Hill of Silent Solution at the Hyatt Regency Bellevue. Pat Andre, Chapter Chair, was the event emcee, Len Carlson handled the registration and Janet O’Neil handled the exhibits. 21 EMC vendors signed up for tabletop space. There were 127 registrants. The topic and speakers were very well received. For the balance of 2004, there are several tabletop shows scheduled to date for Milwaukee, Chicago, SE Michigan, Dallas, and Germany. Complete information on all tabletop shows is included in the Calendar section of the Newsletter on a regular basis and is also posted to the Calendar section of the EMC-S website. Vita at IEEE is providing Santa Clara symposium brochures to be distributed at each of these tabletop shows. The Milwaukee Chapter has initiated a tremendous outreach program in particular. They have mailed their advance program (that is impressive in itself) along with the Santa Clara symposium brochure to each member of their IEEE Section. A cover letter was included which personally invited the recipient to attend these events. Jim Blaha, Milwaukee Chapter Chair, initiated this activity. This material will be shared with the chapter chairs at the annual chapter chair luncheon in Santa Clara. Mr. Joffe reviewed Frank Sabath’s report as the Region 8 Conference Coordinator. Since the last report, the work on the regional events in July 2004 has continued. The organization of the Regional Workshop as well as the Region 8 Chapter Chair Meeting are in the final stage and he looks forward to welcoming many EMC-S members to Magdeburg, Germany. The process of the Region 8 Symposium in St. Petersburg is running in an unfortunate direction. As a result of changes at the University of St. Petersburg, the Russian Chapter is going to step back from the Regional Symposium in 2005. The German Chapter is organizing a Regional Workshop on numerical field computation. The workshop is scheduled to be held in the afternoon on July 12, 2004 at the Otto-von-Guericke-University Magdeburg, Germany. The main speaker will be Dr. Tapan Sakar of Syracuse University. An invitation for participation was sent to all EMC Chapters in Region 8. Contact Dr. Heyno Garbe for more information, at: garbe@geml.uni-hannover.de. The issue of a Region 8 Symposium 2005 was discussed with the Russian Chapter. Dr. Sabath assisted the chapter by advising how to write the required proposal. Due to changes at the University of St. Petersburg, the Russian Chapter got the feeling that there is not enough support from the direction of the University for EMC and for a symposium. Unfortunately, they decided to organize a normal symposium in 2005, like the former ones, and to see if they can prepare for an IEEE regional symposium in 2007. Janet O’Neil reported that Region 9 has not had much activity, but discussions continue with the South Brazil chapter to hold a regional event in Brazil in Fall 2004. Speakers are being solicited now for the technical program. Regarding Region 10, Shuichi Nitta reported on the various EMC conferences coming up in Japan, China, Thailand, India, and Korea. Professor Nitta will be very active in EMC Sendai held during June 1-4, 2004. Mr. Joffe advised that a meeting of the “Institutionalization of Symposia” Task Force (ISTF) was held yesterday. Eight members and one guest attended the meeting. The schedule for the annual symposia was discussed, as was the idea of providing some structure to the various committee meetings, workshops, papers, etc. held during the week. A weeklong educational track on the fundamentals of EMC was proposed for consideration. This would build upon the very successful fundamentals of EMC workshop held every year. Mr. Heirman, a member of the committee, reminded the Board that the work of this committee would end up in a policy document. The goal is to institutionalize some of the symposia activity. For example, the policy document will contain “shall” statements. The Board approved Mr. Joffe’s proposal regarding “Policy and Procedure for the Selection of Venue of the IEEE International Symposium on EMC.” Mr. Joffe reminded the Board that this policy would come into effect for the site selection of the 2010 EMC-S Symposium. Finally, in closing his report for Conferences, Mr. Joffe discussed an idea to move towards a totally paperless EMC symposium. He suggested that the first “paperless” efforts be concentrated in the symposium record area. Mr. Joffe will present a motion on this at the May 2004 Board meeting so that the 2005 Symposium committee can be prepared.

The Board co-hosted a reception along with the Phoenix EMC Chapter prior to their February meeting. Enjoying the outdoors were (from left) Don Sweeney, Marilyn Sweeney, Patti Traver, and Lois Heirman.

NEW BUSINESS
The following items were discussed under New Business:
ROBOTICS CONFERENCE: The Board approved providing the Southern Maryland EMC chapter with $1,000 to support their efforts in the FIRST Robotics Engineering Program. Further, Member Services agreed to develop a plan to fund unique initiatives by chapters, such as this robotics program.
IEEE SURVEY: The Board approved the expenditure of an amount not to exceed $15,000 to perform the next five-year EMC-S survey during the calendar year 2004, under the auspices of the IEEE Director of Research.
APPOINTMENT FOR VACANT POSITIONS: President Williams discussed the vacant positions in the various committees of the EMC-S, including the Public Relations Committee and Fellows Search Committee. Dave Staggs volunteered to chair the Public Relations committee. Mike Hatfield and Ron Brewer volunteered to be on this committee. Regarding the Fellows Search Committee, Don Sweeney agreed to chair this committee. Shuichi Nitta agreed to be a member of this committee. Elya Joffe agreed to contact Heyno Garbe to see if he would like to be a member of this committee as well. The RAC Aerospace Liaison is an open position. Fred Heather recommended that this committee position be eliminated. He also volunteered to contact Ralph Wyndham of IEEE USA to see if he has a recommendation for a liaison to the RAC Energy R&D Policy.
TAB FINANCES: President Williams advised that at the last TAB meeting, the IEEE position on spending Society reserves has changed. They are now allowing Societies to spend significant funds (i.e., from $35-50K) from their reserves for new initiatives.
FULL PAPER REVIEW PROCESS: Elya Joffe gave a proposal on the ORTRA management company’s system used to evaluate the paper review process for the Istanbul 2003 symposium. This provided an outline of the “Online Scientific Program Management.” President Williams raised the issue of authors whose papers are rejected by the symposium committee, upon recommendation of the TAC. He suggested that these authors “not fall through the crack” and instead be mentored with the goal of improving their paper for resubmittal at the following year’s symposium, or for possible publication in the EMC Newsletter. He requested that the Board think about ways to address this.
FEBRUARY 2005 BOARD MEETING: The Board approved holding the February 2005 EMC-S Board meeting in conjunction with the Zurich 2005 Symposium on Friday, February 18.

ACTION ITEM REVIEW
President Williams reviewed the action items discussed during the meeting.

NEXT MEETING
The next meeting of the EMC-S Board of Directors will be held on Tuesday, May 11 at the IEEE headquarters building in Piscataway, New Jersey. The Standards Committees will meet from noon to 5:00 pm and the Excom will meet from 6-9 pm on Monday, May 10.
There being no further business, the meeting then adjourned at 5:30 pm. EMC

Submitted by:
Janet O’Neil,
Secretary,
EMC Society Board of Directors

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