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Board of Directors Activities |
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Tempe, Arizona THE PRESIDENT'S OPENING REMARKS President-elect Todd Hubing called the meeting to order at 8:30 am. He invited immediate past President Joe Butler to say a few words. Mr. Butler thanked the Board for their support during his tenure as President. He welcomed John Norgard and Ron Brewer, newly elected Board members. A round of introductions was made. Board members present included H. Benitez, R. Brewer, J. Butler, L. Carlson, T. Chesworth, L. Cohen, B. Crain, A. Drozd, R. Ford, F. Heather, D. Heirman, T. Hubing, E. Joffe, W. Kesselman, M. Montrose, J. Norgard, J. O'Neil, H. Ott, J. Perini, A. Podgorski, C. Sartori, K. Williams, and T. Yoshino. Members absent included J. Muccioli, G. Pettit, and Z. Pantic-Tanner. Guests present included D. Fischer and H. Gaul. Regarding the items discussed at the Excom meeting, Mr. Hubing talked about the IEEE Transactions on Mobile Computing. The EMC Society will run an ad for this new publication in the Transactions on EMC. EMCS members in return can receive a discounted price on this new publication. Mr. Carlson will chair a task force to look at term limits for the Transactions on EMC editor. Mr. Hubing discussed the "Policies and Procedures" manual and the task to update and maintain this document. He suggested creating a new position on the Board, such as a parliamentarian, to be responsible for the policies and procedures of the EMC Society. The Board consensus was that a parliamentarian position was needed and this person should sit on the Executive Committee. Mr. Hubing concluded his remarks on the topics covered at the Executive Committee meeting by talking about the three Technical Councils which require representation by a member of the EMCS, such as the IEEE Sensors Council, the IEEE Nanotechnology Council, and the IEEE Intelligent Transportation Systems Council. TREASURER'S REPORT Treasurer Warren Kesselman presented his report. The Treasurer reported a preliminary 2001 Operating Surplus but cautioned that the available financial data was incomplete and believes that the IEEE post-audit report will contain a significant 2001 deficit. The final ASPP and Book Broker distributions, long-term investment return and final balance sheet are not included in the December reports. Also, Society/Council Reserves have not yet been reduced to cover Corporate Infrastructure expenses. Complete pre-audit reports should be available in the near future. The IEEE Board approved the 2002 budgets only through February. IEEE TAB issued a preliminary EMCS budget that contains a net deficit of $65.5K. The Society's "Committee & Other Cost Center" budgeted expenses were reduced (relative to the Board approved June 2001 budget) by $35.1K. The IEEE Board of Directors also encouraged a 15% reduction of all Society travel related budget line items. SECRETARY'S REPORT Secretary Janet O'Neil reviewed the minutes from the last Board meeting on November 13, 2001. A few changes were required. The Board approved the minutes as amended. COMMUNICATION SERVICES REPORT Len Carlson, Vice-President for Communication Services, presented his report. He reviewed the VP of Communications 2002 budget. In the absence of Professor Marcello D'Amore, Transactions on EMC Editor-in-Chief, Len Carlson advised that the Transactions budget would be overrun this year since the page count for 2001 has been exceeded. Janet O'Neil, Newsletter Editor, reported that the Fall 2001 issue was the longest issue to date with 56 pages. This issue focused on the Montreal symposium and the majority of articles in the issue related to the symposium. Ms. O'Neil acknowledged Mark Montrose for contributing the book review on the children's books presented in Montreal and Tami-Lee Joffe for contributing comments on the children's program. Society photographer Dick Ford was commended for supplying photos for this issue, including some photo collages that required a tremendous amount of time to create. The Winter 2002 issue features paid advertising for the first time in the Newsletter's history. Susan Schneiderman of IEEE Media has secured the advertising for the Newsletter. There are 7.58 pages of advertising from 13 advertisers. This includes the inside front cover as well as the inside and outside back covers. There are 4.58 pages from 10 ads inside the Newsletter. The billing totaled $11,000 for these ads in this issue. Of this total, the EMC Society will receive approximately $5,000 (the balance goes to commissions for sales people and to IEEE Media and IEEE Magazines Production). Susan Schneiderman of IEEE Media will be present at the Minneapolis Symposium to solicit ads for the Newsletter. Since there are no longer any "Institutional Listings" on the back cover of the Newsletter starting in 2002, those companies with a listing in 2001 have been contacted to see if they would like to renew their listing for 2002 on the back cover of the Transactions on EMC. Newly elected Board member, Zorica Pantic-Tanner, has agreed to write a column regarding women in engineering in future issues of the Newsletter. Finally, the annual IEEE Panel of Editors meeting for this year, typically held in February/March, was cancelled for financial reasons. Mark Montrose next presented his report as IEEE press liaison. Not much has happened since his last report in November. He noted there was an error in the royalties paid in 2000 to the EMCS. This amounted to an overpayment of $420.03, which will be deducted from the next royalty payment. Wiley has an on-line authors web site. From here, authors can check the status of their book sales, royalty payments and other items of interest. Five books are currently sponsored by the EMCS (with royalties to the EMCS and authors). One new book on anechoic chambers by Dr. Leland H. Hemming is expected to be released during June-August 2002. Currently there are five IEEE staff members in the IEEE Press Department. Wiley has assumed the majority of the expenses to publish these books. Lastly, Andy Drozd presented his report as EMCS Webmaster. Efforts continue to update and maintain the committee web pages. The Web Page Summary Guideline is almost complete and ready for release to the TCs and other committees. The web page templates for the Standards Committees were prepared and are in the process of being uploaded and populated. There are currently four paid advertisers on the EMCS web site. STANDARDS SERVICES REPORT Don Heirman, Vice-President of Standards, presented his report. It was noted that the webpage (https://www.ewh.ieee. org/soc/emcs/) for EMC Standards is now operational. Standards activity is currently at an all time high and covers three major areas: The Standards Education and Training Committee (SETCom) chaired by Hugh Denny, the Standards Advisory and Coordination Committee (SACCom) chaired by Elya Joffe and the Standards Development Committee (SDCom) chaired by Stephen Berger. He noted that IEEE Standard 140 is being withdrawn as there is outdated information and other methods of getting information on in-situ mitigation of ISM equipment. A notice to this effect was posted in the EMC Society Newsletter, Winter 2002 issue. He reviewed the 2002 Standards budget. The budget is set for expenses of $12,000 in 2002. For 2003, they expect to raise the budget to $19,000 in part to finance the production of a video. Hugh Denny, SETCom Chair, did not hold a meeting of his committee in Tempe. Elya Joffe, the SACCom chairman, advised that there has not been much activity since his last report. The active areas involve the SAE and commercial aerospace. Regarding SDCom, SDCom Chair Stephen Berger held a meeting in Tempe. All Standards Committees will next meet in Minneapolis in conjunction with the EMC Symposium. MEMBER SERVICES REPORT Andy Drozd, Vice President for Membership Services presented his report. He reviewed the 2002 budget for Membership Services. He advised that the committee is looking at several new membership services initiatives for Region 8. The top six ideas were discussed, including hosting an "International EMC Chapter Retreat" meeting with Chapter Chairs and Officers (such as the traditional IEEE Sections Congress), exhibiting with an improved EMCS membership booth at international EMC symposia, and other cost saving initiatives to spur growth. Membership Chair Bruce Crain advised that there was little response to his last Newsletter article on the Senior Member program. Nevertheless, he will continue to promote this. Membership in the EMCS is currently at 5,109 members as of January 2002. This is down by approximately 2% compared to last year at this time. Mr. Drozd then reported for Lee Hill, chair of the DL program. The program is proceeding successfully and all positions for DLs are filled. Henry Benitez reported on Awards. There was an advertisement on the call for awards in the Fall 2001 issue of the Newsletter, which has not resulted in any nominations. Nominations for awards must be made by June 15, 2002. Treasurer Kesselman noted that IEEE has advised that the cash awards need to be accelerated to comply with IRS regulations. A discussion was held about the funding of the President's Memorial Award. Mr. Drozd then reported for Chapter Activities Chair Ghery Pettit. Mr. Pettit received a request for Angel funding from the Melbourne chapter to purchase audio/visual equipment for chapter meetings. This request was approved. A petition was received from Gennadiy Churyumov to form the Signal Processing/Antennas & Propagation/Computer/Electromagnetic Compatibility joint chapter of the Ukraine Section (Kharkov). The Executive Committee of the Section approved the petition. Pending no objections to this chapter formation, it will become official by February 7, 2002. Elya Joffe then reported as Region 8 Membership chair. There were no international EMC symposia held recently, thus, there were no related Region 8 membership activities since the last Board meeting in November 2001. Future Region 8 EMC symposia include the 16th International Wroclaw Symposium and Exhibition from June 25-28, 2002 in Poland, the EMC Europe 2002 Symposium in Sorrento this September, and the 2003 IEEE International Symposium on EMC in Tel-Aviv, Israel. Mr. Joffe continues to monitor EMCS chapter formation in Romania, Georgia (the former USSR), and Greece. Jose Perini next advised that there is not much EMC activity in South America, or Region 9. There is some activity in Mexico. Paco Sepulveda is an EMCS member in Mexico City and he has requested material from the IEEE on forming a new chapter there. Takeo Yoshino then reported on EMC activity in Region 10. There are several EMC conferences being organized in his region, including the international EMC Japan 2004. There will be an international EMC conference in Bangkok, Thailand on July 25-27, 2002. He distributed a copy of the "Final Call for Papers" for the ICEMC 2002 conference in Bangkok, Thailand on July 24-27. Regarding Nominations and By-laws, chair Joe Butler noted that the Winter 2002 Newsletter would contain the call for nominations for the Board of Directors. He will work with Dan Hoolihan, past Nominations Chair, to amend the by-laws to address returned ballots that result in a tie. Also, he reminded Board members that the Vice-President positions on the Board are appointed positions. You do not need to be elected to the Board to fill the position of Vice-President. Regarding the Fellows Search Committee, Mr. Drozd reported for Bill Duff and Tom Chesworth that six Fellow nominations were received and evaluated by the EMCS last year. Four individuals were elected to the grade of Fellow. This is double the number of EMCS individuals typically elected in one year. The awards will be presented at the Minneapolis Symposium this August. Mr. Drozd is evaluating the role of PACE in relation to the EMCS. Lastly, Dick Ford discussed the annual symposium survey. He is planning a major change to the survey this year. He solicited input from Board members about anything they would like to see in the next survey. He noted that last year they almost did not receive enough returned surveys to make the results meaningful. As Society photographer, he submitted several photos from the Montreal symposium to be published in the Newsletter. TECHNICAL SERVICES REPORT Kimball Williams, Vice President for Technical Services, presented his report. He reviewed their budget for 2001 and their actual spending levels. Next, he showed their five-year budget plans. Regarding video production, Dick Ford discussed the "War Stories" video, which can be used as a tribute to the late Don Bush. The Board approved the cost to produce two CDs, one on the Y2K War Stories and one on the Experiments/Demonstrations. 400 CDs of each subject will be produced. Henry Benitez next reported that the Product Safety Committee (TC-8) would officially present a business plan to TAB during the IEEE meetings in Tempe. Michael Garrison, Jack Burns, Mark Montrose and Todd Hubing will be present to promote the development of the Product Safety Committee as a separate Society within the IEEE. TC-8 will not change and will continue to operate as is; i.e. addressing product safety issues related to EMC. The TCs have reviewed 236 papers for the Minneapolis symposium. Multiple papers were sent to the various technical committees. RAC Chair David Case is working on a special speaker for the 2002 Minneapolis Symposium. Mark Montrose reported that he attended the Nano Technology symposium in Maui, Hawaii last year. John Norgard has volunteered to assist Mr. Montrose representing the EMCS on this council. He will attend their next meeting scheduled for February 14 in Tempe. Maqsood Mohd, Chair of the Education and Student Activities Committee, submitted a report that the fundamentals tutorial is being planned for the Minneapolis symposium. The experiments demonstrations for next year's symposium have been solicited in the EMCS Newsletter through an article by Andy Drozd. The modeling demonstrations are still being worked on and developed since they are very new. They were presented for the first time at the Montreal symposium. The student paper and student design contests for the Minneapolis symposium are being promoted now. CONFERENCE SERVICES REPORT Henry Ott, Vice President for Conference Services, presented his report. Mr. Ott reviewed the status of future symposia as follows: 2001: Montreal: $260,000 USD was the surplus from the Montreal symposium in 2001. This was originally reported to exceed $300,000 USD by the chairman, Benoit Nadeau, however; this amount contained an error related to tax issues. The audit still needs to be completed. 2002 Minneapolis: All is going well with this symposium. The symposium website address is www.2002-ieee-emc.org. 177 booths have been sold to date to a total of 105 exhibiting companies. The advance program should be mailed in mid March. The children's program debuted in Montreal will again by presented by Amy Pinchuk in Minneapolis. 239 technical papers were received; of which 185 were accepted and 54 rejected. 22 of the 27 proposed workshops were accepted. 2003 Boston: Jon Curtis of Curtis-Strauss is the new chairman for the 2003 Boston Symposium Steering Committee. They met in September and will meet again in May. All of the hotel and exhibit space has been contracted. 2003 Tel Aviv: Elya Joffe presented a report on this symposium. He reported that the symposium is on track with all milestones. He invited the Board to visit the symposium venue during May to July 2002. 2004 Santa Clara: Franz Gisin reports that they have contracted with ITCMS to manage the symposium. Hotel contracts have been signed with the Westin, Hyatt, Marriott and Embassy Suites, all near the Santa Clara Convention Center. 2005 Chicago: Tom Braxton is the new Chair of the 2005 Symposium steering committee. They have signed a contract with the headquarters hotel (Sheraton Chicago) and the Navy Pier (site of the technical program and exhibition). 2006 Location to be Determined: Mr. Ott advised that there are three proposals for locations for this symposium, including Singapore, Portland and Dresden (Germany). The Board approved holding the 2006 EMC Symposium in Portland, Oregon from August 14-18, 2006. 2007 (50th Anniversary of the EMC Society): At the last meeting, Mr. Ott suggested that San Diego be considered as a location for this symposium. Fred Heather volunteered to look into the convention facilities in Las Vegas for the 2007 symposium and report back at the next meeting. The Board next approved including the workshop notes from the IEEE EMC Symposia in the CD ROM produced by each symposium. Janet O'Neil presented her report as EMCS Exhibitor Liaison. The revised policy which addressed the gray areas in the "points system" was sent out for review to an unofficial "exhibitor advisory committee" for comment/critique. Comments were received and incorporated. The revised policy was sent to IEEE's Vita Feuerstein. She advised that IEEE's legal department does not need to review this. This material will soon be posted to the EMCS website along with the updated point allocation grid. Fred Heather has updated the points allocation grid for exhibitors and this is being reviewed now. Fred implemented the "roll over" policy that was required for the points in the year 2000. Future considerations for the Exhibitor Liaison include the points to be awarded in 2003 to exhibitors who exhibit in Boston and/or Tel Aviv and also the institutionalization of the program advertising/sponsorship component of each symposium committee. This latter effort is on going. Janet O'Neil next reported as Regional Conferences Coordinator. There are five tabletop shows planned to date from February to May 2002 in the greater areas of Seattle, Phoenix, Milwaukee, Detroit and Chicago. These have all been advertised in the Calendar Section of the EMCS Newsletter. The tabletop event considered for May 2002 with the Boston EMC Chapter will not take place for various reasons. She is working with the IEEE's Meeting Planning Services Department now to schedule a venue for a November 2002 tabletop show with the Sao Paulo, Brazil Chapter. Carlos Sartori is spearheading this effort. The table-top/regional conferences are posted in a separate section of the EMC Society Newsletter Calendar section and conference chairmen have been advised in advance that they can place free ads in the Newsletter to promote their respective shows if they so desire. In conclusion, Mr. Ott advised that an MOU has been signed with the EMC Workshop in Rhodes, Greece, October 7-11, 2002. NEW BUSINESS Treasurer Warren Kesselman presented a draft financial policy dated
January 24, 2002 for Board members to review. This policy addresses
management of EMCS finances in accordance with IEEE policy/guidance.
Travel expense subsidies for Board members who lose adequate financial
resources to support continued participation on the Board of Directors
are also reviewed in the policy. Andy Drozd discussed the FIRST Robotics Competition, which is a team building, engineering project. The website is www.usfirst.org. The Board approved providing a $1000 stipend from the Membership Services budget to fund this effort. OLD BUSINESS Dick Ford advised that he is resigning as chair of the ad hoc committee that was addressing disassociating the EMC Society from the IEEE. President Hubing then advised that this committee is dissolved. ACTION ITEM REVIEW President-elect Todd Hubing reviewed the action items discussed during the meeting. NEXT MEETING The next meeting of the EMCS Board of Directors will be on Friday, May 31 in Boston, Massachusetts at the 2003 IEEE National Symposium on EMC host hotel. Possible locations for the February 2003 Board meeting were discussed. There being no further business, the meeting then adjourned at 4:00 pm. Submitted by: Janet O'Neil EMC |
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