Friday, May 31, 2002
Boston, Massachusetts

THE PRESIDENT'S OPENING REMARKS

President-elect Todd Hubing called the meeting to order at 8:30 am. A round of introductions was made. Board members present included H. Benitez, R. Brewer, J. Butler, L. Cohen, B. Crain, A. Drozd, R. Ford, F. Heather, D. Heirman, T. Hubing, E. Joffe, W. Kesselman, M. Montrose, J. Muccioli, J. Norgard, J. O'Neil, H. Ott, Z. Pantic-Tanner, J. Perini, G. Pettit, A. Podgorski, C. Sartori, K. Williams, and T. Yoshino. Members absent included, L. Carlson and T. Chesworth. Guests present included G. Brox, J. Curtis, R. Goldblum, D. Hoolihan and D. Picard. The agenda was approved as presented. President Hubing discussed EMCS representation at upcoming international EMC symposia. Regarding the Wroclaw symposium in June, Andy Drozd will be heading a delegation to represent the EMCS. Elya Joffe and Andrew Podgorski also plan to attend. For the Sorrento EMC symposium in September, there will be a meeting with the European EMC conference organizers during the conference. President Hubing will lead this EMCS delegation. Janet O'Neil will also attend. For the Istanbul EMC conference next May, President Hubing would like to hold a Board meeting there, but with the current economic climate it will not be possible to financially support all Board members to attend. A partial travel subsidy may be available.

TREASURER'S REPORT

Treasurer Warren Kesselman presented his report. IEEE's 2001 pre-audit financials indicate the EMCS's year-end operational net will be a deficit of $345K. The poor performance of the IEEE corporate investment fund resulted in increased infrastructure expenses to be shared by Organizational Units (OUs) with reserves. EMCS reserves on 31 December 2001 are $876K. Regarding the budget for 2002, the EMCS's IEEE approved operating budget projects a deficit of $65.5K. This projection includes estimates for corporate recovery and infrastructure expenses. Regarding the budget for 2003, TAB's first pass budget was received on April 3. This budget contained a $51.4K deficit. All Societies with deficit budgets were requested to increase revenues and reduce expenses to achieve a balanced budget and return the revision by April 24. Following TAB's suggestions, an "improved" budget with a deficit of $15.5K was submitted. Mr. Kesselman noted that the cost of services provided to each EMCS member is approximately $44; EMCS dues per member are currently $20. IEEE would like to see each Society's membership dues fully cover the cost of the services it provides. The Board approved a 2003 non-member subscription rate of $275. The Board approved a 2003 Transactions on EMC budget of 4 issues/670 pages. The Board approved a 2003 EMCS member fee of $25. Lastly, the Board approved a 2003 EMCS committee expense budget of $233,600.

EMCS Board Members took a lunch break during their meeting held in Boston, Massachusetts on May 31. The meeting was held at the Sheraton, host hotel for the 2003 IEEE National Symposium on EMC. Shown left to right are Greg Brox of Enterasys Networks, Zorica Pantic-Tanner with the University of Texas at San Antonio, Todd Hubing with the University of Missouri at Rolla and Henry Benitez of Hewlett Packard. Mr. Brox is a member of the 2003 Boston Symposium steering committee. He accompanied the Board on their tour of the Symposium host hotel and nearby convention center.

SECRETARY'S REPORT

Secretary O'Neil presented the minutes from the Board meeting on February 13, 2002 for review. The minutes were approved as presented.

COMMUNICATION SERVICES

In the absence of Len Carlson, Vice-President for Communication Services, Assistant VP Ghery Pettit presented his report. Regarding the Transactions on EMC, Professor Marcello D'Amore, Transactions on EMC Editor-in-Chief, advised that the electronic review of papers has been working very well with the IEEE. This has greatly speeded up production of each issue. The issue of term limits for the Transactions editor will be discussed at the next Board meeting. Professor D'Amore will attend the Wroclaw Symposium in June and will present his "Overview of EMC Transactions" during the plenary session. Next, Janet O'Neil, Newsletter Editor, presented her report. A lighter weight paper stock was used for the last issue to cut back on production and postage expenses. Chapter Chatter continues to be a long running article and Todd Robinson has done a good job of encouraging more chapters to contribute with articles and photos. The Newsletter put attention on the relocation of the Tel Aviv symposium to Istanbul, Turkey with a full-page ad and article by Elya Joffe. EMCS Awards Nominations were solicited through a small ad. The activities of the Product Safety Technical Committee were promoted. The practical paper included was about the history of NIST who celebrated their 100-year anniversary in 2001. There was a new guest book review associate editor for the last issue. Ray Perez had asked for additional assistance and Ray Adams volunteered. This was his first contribution. For the Personality Profile section, we covered two newly elected Fellows. The next issue will feature the other two newly elected Fellows. All four gentlemen had their Fellow applications evaluated by the EMCS. There were some IEEE ads as well as paid advertising in the Spring 2002 issue. Susan Schneiderman of IEEE Media has secured the advertising for the Newsletter. There were 8.92 pages of advertising in this issue (up from 7.58 pages in the Winter 2002 issue). 500 copies of this issue will be shipped to Minneapolis for distribution at the EMCS membership booth. Several copies are also being handed out to exhibitors (potential advertisers) at the MTT annual symposium in Seattle, June 3-7, 2002. Susan Schneiderman will be at this symposium to solicit advertisers. Mark Montrose then verbally presented his report as IEEE press liaison. Activity remains quiet since the merger of IEEE Press with Wiley & Sons. There is one new EMCS sponsored book recently published on anechoic chambers by Leland Hemming. Next, Andy Drozd presented his report as EMCS Webmaster. He advised that he is continuing to work with the technical committees to update their websites and update the IEEE logo to reflect current IEEE policy. He would like to work with Henry Ott to formalize the look of the EMC Society logo. Current EMCS publications are showing different variations of the EMCS logo. Dick Ford volunteered to obtain the correct EMCS logo and distribute this to all Board members. A web guideline is being prepared for the technical committees which is tailored to their specific needs. Regarding web advertising, Mr. Drozd would like to work closer with Susan Schneiderman of IEEE Media to promote advertising on the EMCS website. It is hoped that this website advertising promotion can be combined with the Newsletter advertising sales efforts. Regarding the History Committee, Mr. Pettit advised that Chet Smith would like to be replaced as the EMCS Historian. This will be a critical position for the upcoming 50th anniversary of the EMCS in 2007. Mr. Carlson has heard from a few members who have volunteered for this position. Mr. Ott suggested that the new historian look at creating a pamphlet that summarizes the history of the EMCS. A historical video was also discussed. Ron Brewer lastly reported for Tom Chesworth, chair of the Publicity Committee. The committee would like to create promotional materials designed to encourage high school and college level students to become EMC engineers. It was suggested that a banner be created for the EMCS membership booth that specifically lists the benefits EMCS members receive for their dues (i.e. annual symposium record, Transactions on EMC, Newsletter).

A tour of the Hynes Conventer Center was scheduled during the Board of Directors meeting in Boston. Rafael Gutierrez, Convention Services Coordinator, (far left) led the tour group including Dave Picard of Maxtor Corporation, Jon Curtis of Curtis-Straus, Greg Brox, and Todd Hubing (from left).

STANDARDS SERVICES

Don Heirman, Vice-President of Standards, presented his report. It was noted that the webpage (https://www.ewh ieee.org/soc/emcs/) for EMC Standards is now operational. Standards activity is currently at an all time high and covers three major areas: The Standards Education and Training Committee (SETCom) chaired by Hugh Denny, the Standards Advisory and Coordination Committee (SACCom) chaired by Elya Joffe and the Standards Development Committee (SDCom) chaired by Stephen Berger. Mr. Heirman reported that the SDCom meeting was held on 30 May 2002. Attending the meeting were eight committee members and four visitors. A matrix of currently active standards and PARs was presented. A high level of activity is underway to ensure that the standards remain active and continue to reflect current state-of-the-art and meet the needs of the EMC community. Those no longer needed are being retired. For example, Std-140 has been retired; however, anyone needing to consult the standard can obtain copies from the IEEE Standards Association. Std-213 will be retired when it expires on December 31, 2003. Its requirements are being incorporated into the revision of Std-187 which is proceeding on schedule. Standards 299, 473, 1302 and 1309 are being revised under currently approved PAR's. Standards 139, 376, 1128, and 1140 are currently being evaluated for revision and/or reaffirmation. Working Group chairs have been identified for Standards 1128 (absorber effectiveness measurements) and 1140 (near field electric field measurements next to VDTs) and the committee is attempting to identify and recruit chairs for Standards 139 (in situ ISM emission measurements) and 376 (impulse bandwidth measurement). Developmental efforts for P1560 (RF filter capability) and P1597 (validation of computational EM modeling) are well underway. P1530 (cable/connector shielding test fixtures) has been withdrawn; the activity is continuing as a study effort under the sponsorship of TC-4. The SDCom is also supporting the revision of ANSI C63.4 (emission measurements) and C63.16 (ESD testing) and the development of Standard P1583 on Voting Equipment requirements. The format for the meetings at the Annual Symposium in Minneapolis will follow that of Montreal in that each Working Group will present a summary of accomplishments on their respective PAR's with an assessment of their current schedule. This format serves to both provide an update on their efforts as well as inform the greater community of the standards development activities of the EMC Society. The Committee voted to hold the November meeting in conjunction with the Board of Directors meeting in Sao Paolo, Brazil. Regarding the Standards Education and Training Committee (SETCom), Mr. Heirman reported for Chair Hugh Denny. Several articles have been prepared for publication in the EMCS Newsletter. The purpose of these articles is to inform the greater EMCS membership of the existence and activities of the Standards Committees. There will be a special session organized by the SETCom for the Monday of the Symposium week in Minneapolis to inform the greater community of EMC standards and of the activities to prepare new standards and/or update/revise existing standards. Elya Joffe lastly reported as chair of the Standards Advisory and Coordination Committee (SACCom). They also held a meeting on May 30 prior to the Board meeting. 13 people attended the meeting. Topics covered at the meeting included CISPR B, H, and I, IEC TC77, RTCA Special Committee 135, and ITIC TC 5. A roster was distributed which shows the EMCS liaisons to the various SACCom organizations.

MEMBER SERVICES REPORT

Andy Drozd presented his report as Vice-President for Membership Services. Total active EMCS members as of March 2002 are 4,759. This is down approximately 4.6% compared to the same time in 2001. Regarding the dissemination of excess EMCS material, the Board approved Mr. Drozd's proposal regarding the distribution and handling of (excess inventory) EMCS technical products and materials. Membership Chair Bruce Crain advised that there was little response to his Newsletter article on the Senior Member program. Nevertheless, he will continue to promote this. He is taking care of arrangements for the two EMCS membership booths at the Minneapolis symposium. Mr. Drozd reported for Lee Hill, chair of the Distinguished Lecturer program. The program is proceeding successfully and all positions for DLs are filled. Mr. Hill's report provided a detailed summary of DL activity for 2001 and 2002. Mr. Hill is currently working on securing additional DL candidates to fill slots that will become available during 2003-2004. Henry Benitez next reported briefly on Awards. The awards will be presented in Minneapolis again as a two-part ceremony (i.e. during the Tuesday evening reception and during the awards luncheon). Ghery Pettit then presented his report as Chapter Activities Chair. He received a request for Angel funding from the newly formed SP/AP/Computer/EMC Joint Chapter of the Ukraine Section (Kharkov) in order to initiate chapter and local conference activities. This request is being evaluated. He has sent out the applications to the chapter chairmen for the "Chapter of the Year" and "Most Improved Chapter" awards. Elya Joffe next presented his report on IEEE Region 8 EMC activity. The next international Region 8 EMC symposia will be the 16th International Wroclaw Symposium and Exhibition from June 25-28, 2002 in Poland. He will attend this symposium as well as the upcoming EMC Europe 2002 Symposium in Sorrento this September 9-13. The EMCS membership material and booth have been ordered and will be shipped to these shows. The 2003 IEEE International Symposium on EMC has been moved to Istanbul, Turkey from Tel-Aviv. He discussed various new member initiatives that he would like the Board to consider. He emphasized that face to face contact is essential in recruiting new members; such as when Board members attend chapter meetings outside of their respective base cities and/or holding a regional international EMC chapter chairmen retreat. The number of EMC chapters in Region 8 has expanded to 11, including: Austria, Benelux, France, Germany, Israel, Italy, Russia, Switzerland, Turkey, UK and Ireland, and Ukraine. Jose Perini then reported on IEEE Region 9 EMC activity. He advised that there is not much EMC activity in South America, with the exception of Sao Paulo, Brazil that has a very active chapter. Carlos Sartori advised that there would be a one-day EMC colloquium and tabletop exhibition in Sao Paulo on Friday, November 22, 2002. This will be held at the Renaissance Hotel. He is planning this event with Janet O'Neil, EMCS Regional Conference Coordinator, and Sherry Russ of IEEE Meeting Planning Services. An advance program will be issued soon. Takeo Yoshino reported on EMC activity in IEEE Region 10. He distributed a copy of the "Final Call for Papers" for the ICEMC 2002 conference in Bangkok on July 24-27 at the last Board meeting. Professor Yoshino will staff an EMCS membership tabletop display or booth at this event. Details are being worked out with the secretary of the conference committee. The Sendai, Japan chapter was established on December 21, 2001. They are now operating as a full-fledged chapter under the auspices of the IEEE Japan Section. Dr. Risaburo Sato is the new Chapter Chair. There will be a Japanese International EMC Symposium on May 17-20, 2004 in the Sendai-city of Miyagi prefecture. Mr. Drozd reported for Bill Duff and Tom Chesworth that two Fellow nominations were received and evaluated by the EMCS this year. Last year there were six candidates and four were elected. Mr. Drozd is evaluating the role of PACE in relation to the EMCS. There has not been any activity in this area under the chairmanship of Bill McGinnis. Dick Ford then distributed a copy of the annual symposium survey. He is planning a major change to the survey this year. People will be asked first if they are a member and if not, they are asked to skip to question 10. As Society photographer, he submitted several photos from the Montreal symposium to be published in the Newsletter. EMCS immediate past president Joe Butler presented his report on nominations and by-laws. He noted that the last Newsletter contained the "Call for Nominations" for the Board of Directors. The Nominations Committee consists of Terry Donohoe, Elya Joffe, Takeo Yoshino, and Tom Fagan. Ghery Pettit noted that he formally notified the chapters of the need for nominations for Directors-at-Large to the Board of Directors. Mr. Butler has worked with Dan Hoolihan, past Nominations Chair, to amend the by-laws to address returned ballots that result in a tie. It was suggested that the EMCS by-laws be added to the EMCS website. At the next Board meeting, he will propose a by-laws change to deal with tie votes for the sixth, and last, open slot in the BoD elections. He will also propose a by-laws change to address term limits for elected officers, editors and committee officers. The proposed motions were included in his report for the Board to review and comment upon prior to the next Board meeting.

TECHNICAL SERVICES

Kimball Williams, Vice President for Technical Services, presented his report. The NARTE questions are being pooled and reviewed now. The resulting questions will be used for the NARTE exam to be held on the Friday of the symposium week. The TCs have reviewed 236 papers for the Minneapolis symposium. Multiple papers were sent to the various technical committees. They are working with IEEE to make the symposium paper review an electronic process. They are pursuing holding committee meetings on-line. The TAC status matrix was distributed. Mr. Williams noted that Representative Advisory Committee (RAC) Chair David Case has asked to be replaced. He has new work commitments such that he can no longer adequately address this committee work. The annual RAC/SAC lunch will take place as planned. Mr. Case will attend the Minneapolis Symposium and chair this luncheon, however, after this he will need to step down as the RAC chair. Mark Montrose reported that he attended the Nano Technology Conference and that this Council is very active. Their website is very good (visit https://ewh.ieee.org/tc/ nanotech/). IEEE has approved their by-laws and constitution. Their next conference will be in Washington, DC following the Minneapolis symposium. Education Committee Chair Maqsood Mohd reported to Mr. Williams that the fundamentals tutorial and demonstrations are being planned for the Minneapolis symposium. Everything is on track. The student design contest and student paper contest each attracted several candidates. There are 14 applicants for the University Grant award from worthy institutions around the world.

Jon Curtis is the energetic Chairman of the 2003 IEEE National Symposium on EMC.

CONFERENCE SERVICES

Henry Ott, Vice President for Conference Services, presented his report. He introduced Jon Curtis, the Chair of 2003 IEEE Symposium on EMC in Boston. Mr. Curtis introduced some of his symposium steering committee members, including Vice-Chairman Joe Butler, Arrangements Chair Dave Picard, and Secretary Greg Brox. He provided some of the highlights to date of committee activity. All of the hotel and exhibit space has been contracted. The Boston Science Museum will be the site of the Wednesday evening gala. A tour of the Hynes Convention Center, site of the exhibits and technical meetings, followed his presentation. Mr. Ott then introduced Barry Wallen to report on the various EMCS symposia as follows: 2001: Montreal: $200,000 USD was the surplus from the Montreal symposium in 2001. IEEE has received this payment. The audit has not been completed. There is still a question on the Canadian tax rebate; 2002 Minneapolis: Dan Hoolihan, chair of this symposium reported that all is going well and activity is on track. 235 booths have been sold to date. The advance program was mailed in mid April concurrently to posting the on-line registration. The budget for this symposium was revised to be consistent with past symposia. The surplus was revised to $217,333 (19% of income). The Board approved the revised 2002 Minneapolis Symposium budget that shows a surplus of $217,333; 2003 Boston: Jon Curtis provided a review of the advance expenses the committee expects prior to receiving income from the exhibitor fees. Committee expenses include advertising and promotion fees for advance marketing, costs to hold meetings, the cost to send one committee member to the 2002 IEEE EMC symposium, etc. The Board approved providing an additional loan of $35,000 to the 2003 IEEE Symposium on EMC; 2003 Istanbul: Elya Joffe presented a detailed written report on this symposium. The symposium venue was changed from Tel-Aviv to Istanbul due to the current political climate. Turkey was selected since there is existing established IEEE activity there. Henry Ott confirmed the relocation prior to the decision being made. The Board approved the change in venue for the 2003 IEEE International Symposium on EMC from Tel Aviv to Istanbul. The committee has toured the new hotel, the Hilton Istanbul, and is very pleased with the facility. The local chair of the Turkey chapter has been asked to be an honorary co-chair of this symposium. Mr. Ott noted that the EMCS has a 10% financial interest in this symposium. The Board approved a loan not to exceed $10,000 to the 2003 IEEE International Symposium on EMC. The loan must be repaid by April 1, 2003. Mr. Joffe's report included the First Announcement and Call for Papers at the new venue; 2004 Santa Clara: Mr. Wallen advised that Franz Gisin has stepped down as Chair of this symposium. A new chair is under consideration; 2005 Chicago: Tom Braxton, Chair of the 2005 Symposium steering committee, reports that all is going well with this symposium. All hotel and exhibit space contracts have been signed; 2006 Portland: Henry Benitez is the chair of this symposium. He has a core committee formed. The convention center has been reserved. Various conference management services firms, including IEEE, are being evaluated. Regarding the 2007 Symposium, at the last meeting Fred Heather volunteered to research different cities as potential locations for the 50th Anniversary symposium. Mr. Ott previously had suggested that San Diego be considered as a location for this symposium. Mr. Heather gave a presentation on four potential cities for the symposium, including Fort Lauderdale, Las Vegas, Orlando, and St. Louis. Janet O'Neil then presented her report as Exhibitor Liaison. She has been working with Vita Feuerstein of IEEE on various exhibitor issues as they come up these past few months. Most have been resolved with Barry Wallen's assistance or polling the informal exhibitor committee for comment/critique. No major problems have arisen with the exhibitors to date regarding the Minneapolis symposium. She viewed and proofed the copy of the exhibitor's diagram before it was printed in the advance program. The updated point policy and points status has been posted to the EMCS website. Ms. O'Neil also presented her report Regional Conference Chair. Several tabletop shows were held in early 2002, including: February 25, 2002, Seattle EMC Chapter, Wireless 2002; March 11, 2002 Phoenix EMC Chapter, Fundamentals of EMC with Clayton Paul; March 13, 2002 Milwaukee EMC Chapter, Fundamentals of EMC with Clayton Paul; April 22, 2002 Southeastern Michigan Chapter, Automotive EMC; and May 21, 2002 Chicago Chapter, 4th Annual Chicago EMC Mini-Symposium. Each tabletop show realized a financial surplus. This surplus will be used by the chapters to sponsor dinners before chapter meetings, pay for travel expenses to obtain out of area speakers for chapter meetings, etc. Ms. O'Neil distributed some information received from the Milwaukee EMC Chapter. It showed a typical revenue/expense budget for holding this type of one-day colloquium and exhibition. There was also a copy of a survey created for the attendees. Also included in the report was a memo from the Milwaukee Chapter that showed how they worked with IEEE to set up credit card payments for registration fees and exhibitor tabletop fees. Ms. O'Neil advised that she is working with the IEEE's Meeting Planning Services Department to schedule a venue for a November 22, 2002 colloquium and tabletop show with the Sao Paulo, Brazil EMC Chapter. Carlos Sartori is spearheading this effort. IEEE MPS is undergoing final contract negotiations with the Renaissance Hotel in Sao Paulo. In closing the report for the VP of Conferences, Mr. Ott advised that Todd Hubing received a request from Prof. Gao Yougang regarding CEEM-2003. The Board approved technical co-sponsorship of the Third Asia-Pacific Conference on Environmental Electromagnetics (CEEM-2003) to be held on November 4-6, 2003 in Hang Zhou, China.

OLD BUSINESS

Treasurer Warren Kesselman led a discussion concerning a draft on EMCS financial policy. The discussion was tabled until the next meeting.

NEW BUSINESS

Henry Benitez presented several EMCS key awards for voting upon. He also discussed problems with the wording on the Technical Achievement Award. The Board approved changing the wording on the award to read "To recognize significant technical accomplishments in the field of Electromagnetic Compatibility" and to making this award a plaque. Next, Andrew Podgorski reported on the latest activities of the Sensors Council. The IEEE SENSORS 2002 to be held in Orlando, Florida from June 12-14 is expected to be a great success. 624 abstract submissions were received from 38 countries; 429 were accepted. All 26 participating Societies (with some 260,000 members combined) have appointed AdCom members for 2003 and 2004. The Sensors Journal was published four times in 2001. Six issues are planned for 2002 with a page count budget based upon 720 total pages. At this point there is not much activity in electrical type sensors; much of the activity to date involves chemical sensors. President Hubing then confirmed that the first EMCS representative to the IEEE Intelligent Transportation Systems (ITS) Council is Andy Drozd and the second representative is John Norgard. Lastly, President Hubing then discussed the 2003 Board Meeting Schedule. These dates will be posted in the Calendar Section of each issue of the EMCS Newsletter.

ACTION ITEM REVIEW

President Todd Hubing reviewed the action items discussed during the meeting.

NEXT MEETING

The next meeting of the EMCS Board of Directors will be held on Sunday, August 18, 2002 at the Hyatt Regency Hotel in Minneapolis in conjunction with the EMC Symposium. The Fall meeting of the EMCS Board of Directors will be held on Sunday, November 24, 2002 at the Renaissance Hotel in Sao Paulo, Brazil. There being no further business, the meeting then adjourned at 5:30 pm.

Submitted by:

Janet O'Neil
Secretary, EMC Society
Board of Directors
EMC