At the EMC Society’s 24 May 2005 Board
meeting, a motion passed to explicitly allow e-mail to be used
for conducting Society business. In general, “or email”
was inserted in paragraphs 1.0, 4.1, 4.5, 5.0, and 9.1. Also,
an editorial change was included in 9.1 to add the word “been”
after the word “have” in the last sentence. The amendments
were approved by IEEE and will become effective after this Newsletter
Notice has been distributed to the membership. The text of the
amended paragraphs (changes underlined) follows:
1.0 These Bylaws provide detailed guidance for the supervision
and management of the EMCS affairs, in accordance with the Society
Constitution. Amendments may be made by means of the procedures
described in Article IX, Section 2, of the Constitution.
Suitable Bylaws, and amendments thereto may be adopted by a two-thirds
vote of the Board of Directors in meeting assembled, provided
that notice of the proposed Bylaw, or amendment, has been sent
to each member of the Board of Directors at least 15 days prior
to such meeting; or a Bylaw, or amendment, may be adopted by a
two-thirds mail or email vote for the members of the Board of
Directors, provided a 30-day period is provided for such responses.
In either event, the proposed Bylaw, or amendment, shall be published
in the Society Transactions or Newsletter. No Bylaw, or amendment,
shall take effect until it has been published and it has been
mailed or emailed to the Technical Activities Secretary of the
IEEE, and he/she has obtained approval of the General Manager.
Editorial changes in the Bylaws, which clarify the meaning, structure
or operation of the Board of Directors, shall require only the
approval of the Board of Directors.
4.1 The Nominating Committee shall immediately upon being formed,
or no later than 15 April mail or email notices for the solicitation
of nominations for membership as Directors-at-Large on the Board
of Directors to existing Board of Directors members and to Chapter
Chairpersons. There shall also be published in the first Newsletter
of the year a call for nominations for the Board of Directors.
Such nominating petitions shall be received by the Chairperson
of the Nominating Committee by 30 May. Persons nominated and elected
to the Board of Directors should possess significant technical
and professional stature in Electromagnetic Compatibility and
should have adequate resources and/or backing to be able to attend
meetings and actively contribute to the Board of Directors, including
committee activities, correspondence, telephone calls, etc.
4.5 On or before 15 July, the Chairman of the Nominating Committee
shall mail or email to IEEE Headquarters the slate of at least
9 nominees for election to the six offices to be filled on the
Board of Directors.
5.0 Election of Officers of Board of Directors: During the first
year of the sitting President’s term of office and at the
first meeting following the election of the incoming Directors-at-Large,
the Board of Directors comprised of the newly elected members
and current Directors-at-Large and Executive Directors shall nominate
and elect from among the Directors-at-Large and the Executive
Directors, a President-elect who shall serve one year in that
office coinciding with the second year of the President’s
term of office. The President-elect then becomes President. From
the Society membership, a Secretary, Treasurer and Vice-Presidents
shall be nominated and elected who will occupy those respective
offices for the succeeding two years. Election shall be by secret
ballot and when a quorum is not present, by mail or email balloting.
The first meeting shall be prior to 1 January if at all possible.
9.1 No Board of Directors meetings shall be held for the purpose
of transacting business unless each member shall have been sent
notice of the time and place of such meeting at least 30 days
prior to the scheduled date of the meeting. The last meeting of
the calendar year shall be the “annual meeting” of the
Board of Directors.
If less than a quorum attend a duly called meeting, tentative
actions may be taken which will become effective upon subsequent
ratification, either at a meeting, or by mail, or by electronic
means by a sufficient number of members as to constitute a majority.
Minutes of such meetings shall be mailed or emailed by the Secretary
to each Board member who shall register disapproval of any actions
taken at such meetings, within 15 days after receiving said minutes,
or they shall be deemed to have been ratified. EMC
