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| Board members Jose Perini (L) and Mark Montrose enjoyed the annual November Board dinner in Washington DC following the EMC Society Board of Directors meeting. This was Jose's first meeting as a newly elected Board member. |
President Hoolihan called the November 19, 1999 meeting of the EMC Society Board of Directors to order at 9:00 am. A round of introductions was made. Board members present included H. Benitez, D. Bush, J. Butler, L. Carlson, T. Chesworth, A. Drozd, W. Duff, R. Ford, W. Gjertson, D. Heirman, D. Hoolihan, T. Hubing, E. Joffe, W. Kesselman, D. Millard, M. Montrose, J. O’Neil, H. Ott, G. Pettit, D. Smith, D. Sweeney, N. Violette, K. Williams and T. Yoshino. Board members absent were F. Mayer, W. McGinnis, and D. Traver. Several guests were also present.
The agenda was presented. Bill Gjertson was asked to report on the recent TAB meeting. Warren Kesselman was asked to report on the IEEE Millennium Awards. Discussion on the selling of IEEE Intellectual Property was added. The topic of an EMC BoD Administrator was added. The Survey Report was moved to “Unfinished Business.” The Vice-Presidents were asked to present a short summary of their respective areas of responsibility. The agenda was approved with these additions.
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| Veteran Board member Len Carlson (L) shared some "Board tips" with newly elected Board member Fred Heather at the annual Board dinner. |
President Hoolihan reported on the recent IEEE meetings in Salt Lake City. The Society review occurred at this meeting. Generally speaking, the review was very favorable for the EMC Society since membership growth has been steadily increasing, as has symposia attendance. Likewise, income from the symposia has remained strong. We continue to develop, update, and publish standards at an above average rate. The fastest growing membership regions are 8, 9 and 10. President Hoolihan shared some of the view graphs he presented for the formal review. The IEEE will issue a written report summarizing the review. Bill Gjertson reported on the IEEE Board of Directors meeting on November 12 in Salt Lake. He discussed the branding issues - the IEEE logo currently used will remain in place. The IEEE 2000 budget was approved; however, $1.7 million in initiatives were defeated. Warren Kesselman summarized the Millennium Awards activity. The list of candidates and status of balloting was presented. These awards will be presented during the 2000 IEEE EMC Symposium in Washington, DC.
Treasurer Warren Kesselman presented his report. The year-end budget net for the EMC Society is expected to be $100,000. Cash on hand as of September 30, 1999 was $360,190 and the long-term investment value was $693,920. Regarding the 2000 budget, the IEEE increased the surplus of $38,000 by $15,000 for a total 2000 budget surplus of $53,000. Mr. Kesselman’s report included a breakdown by line item of the 2000 EMC Society budget and a summary of IEEE activity since 1967 related to finances. Regarding the IEEE’s new financial model, in the worst case scenario, Mr. Kesselman expects that the reserves of the EMC Society may be “taxed” by 3%.
Janet O’Neil presented the minutes from the Board meeting held August 1 and 5, 1999 in Seattle, Washington. Two changes were required. The minutes were approved as amended.
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| Current Board member Takeo Yoshino presented a welcoming toast to newly
elected Board member Larry Cohen (L) at the annual Board dinner, a traditional
event where newly elected members are "officially" introduced and outgoing
members are sincerely thanked for their service. |
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| During the November Board meeting, a tour was led of the 2000 IEEE International Symposium on EMC hotel facilities by (L-R) Bill Duff, Symposium Steering Committee Chairman, Shannon Byrne, Conference Center Manager of the Washington Hilton and Towers, Larry Cohen, Symposium Committee Technical Program Chair, Dan Hoolihan, outgoing EMC Society President, and Joe Butler, incoming EMC Society President. |
Todd Hubing, Vice-President for Membership Services, distributed his report. The Transactions Best Paper Award cash prize was increased from $50 to $1000 for the year 2000 and beyond. New chapters have been established in Melbourne, Florida and St. Petersburg, Russia. There will be an IEEE Chapters Coordinator meeting in New Orleans in February 2000. Henry Benitez will attend from the EMC Society. Regarding the Distinguished Lecturer (DL) program, there have been 21 DL presentations to date this year and at least three more are planned. Five of the 24 were in Region 8 and three were in Region 10. Doug Smith and Werner Schaefer were approved as the new DL candidates for two-year terms, respectively, starting in the year 2000. Membership Chair- man Andy Drozd advised that there are currently 5,189 members of the EMC Society. He is working with the Washington, DC Symposium committee to reserve two booths for the EMC Society. The membership booth display needs to be replaced and he is investigating projected costs. He is working with Elya Joffe to establish contacts in the Middle East to facilitate the 2003 Israel EMC Symposium. The new Region 8 membership chair is Elya Joffe and Jose Perini agreed to be the new Region 9 membership chair.
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| Joe Butler, incoming President of the EMC Society (L), presented an
engraved crystal clock to outgoing President Dan Hoolihan at the annual
Board dinner. The Board gave Dan a round of applause for his leadership
during his two years as President. |
Don Heirman, Vice-President for Standards Services, presented his report. This included an organizational chart of the three committees reporting to Standards. The committee is working on development of their website with a hot link to the Society’s website. The IEEE is providing the web site services. Regarding the SDCom (Standards Development Committee), as a result of the elections held at the last meeting, Steve Berger is the new Chairman of the Standards Committee, Dave Traver is the new Vice-Chairman and Hugh Denny is the new Secretary. There are five active standards. Hugh Denny is the chairman of SETCom (Standards Education and Training Committee). This committee desires to enhance the awareness of the EMC standards process by conducting training seminars for working groups. They also want to educate the broader community to show how standards can be implemented. They are planning a Standards Development workshop for the Washington, DC symposium. IEEE Policies and Procedures will be reviewed. Guidelines for running and managing an effective working group will be provided. Finally, how to review and track an actual document will be presented. Bob Hofmann has stepped down as chairman of SACCom (Standards Advisory and Coordination Committee). A replacement is being sought. Volunteers interested in this position should contact Don Heirman at d.heirman@worldnet.att.net.
Bill Duff, Chairman of the Washington, DC EMC Symposium, introduced Shannon Byrne, Conference Center Manager for the Hilton Hotel, to the Board. Together they showed the Board the areas of the hotel that will house the exhibits, where the demonstrations will be located, and where the technical sessions will be held. The Washington, DC EMC Symposium will be held at the Washington Hilton and Towers Hotel.
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| During the November Board meeting, the EMC Chapter's popular "Angel Program" was officially renamed the "Haislmaier Angel Program" in honor of the late Robert Haislmaier, past member of the EMC Society Board of Directors and long-time champion of the EMC Chapters. |
Each Vice-President gave a brief report on their respective activities for the benefit of the new members of the Board present at the meeting. It is expected that each new Board member will volunteer to work under one or more of the Vice-Presidents.
Joe Butler, President-Elect, presented a report on Long-Range Planning. The Board then broke into four separate groups to formulate goals and objectives for the next five years. Each breakout group focused on one of the four following topics: globalization, membership benefits, communications, and organization/ governance. Mr. Butler also distributed a copy of the IEEE Strategic Plan as a reference document for the planning exercise.
The meeting then adjourned for the day at 5:00 pm.
The Board reconvened and President Hoolihan called the November 20, 1999 meeting to order at 9:00 am.
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| Board members Don Bush (L) and Doug Smith enjoyed relaxing at the Board dinner following the two-day November Board meeting in Washington, DC. |
Henry Ott, Vice-President for Conference Services, presented his report. He reviewed the financial surpluses realized at the various EMC symposia held annually since 1991. The average surplus of these symposia as a percentage of revenue is some 20%. The Denver 1998 Symposium committee was fined $300 by the IEEE for not having their books closed within one year. Mr. Ott advised that the books need to be closed to avoid additional new fines. Treasurer Kesselman advised that the IEEE has implemented these fines due to pressure from the IRS. Bill Duff reported as chairman of the 2000 IEEE International Symposium on EMC in Washington, DC. Regarding the technical papers, 254 have been received and are being evaluated. 245 exhibit booths and 29 tables have been sold. Ads have been placed in various magazines and press releases have been issued. There will be no increase in registration fees from last year. The issue of single sponsors for symposium promotional opportunities was discussed. President Hoolihan asked the symposium committee chaired by Barry Wallen to address this issue.
Dick Ford presented a report on the symposium survey. Overall the Seattle symposium received a good rating in terms of the presentation quality, hotel, registration, and social.
Janet O’Neil presented a proposed policy for website advertising that was approved as modified. Russ Carstensen, Executive Director of NARTE, presented a report on NARTE activities. NARTE is the only known entity that certifies individuals as competent EMC engineers. He would like to see the organization establish a formal relationship with the IEEE EMC Society. Most importantly, they would like to formally recognize the EMC Society as containing the body of knowledge defining EMC. He requested the assistance of four to five Board members to create a Memorandum of Understanding (MOU) to describe this relationship. The intent is to present the draft MOU to the Board for approval at the March 2000 Board meeting. President Hoolihan requested that Kimball Williams, as Vice-President for Technical Services, form the task force to address this issue and present the draft MOU at the March meeting. Don Heirman, Dick Ford, Ghery Pettit, Tom Chesworth, Don Sweeney, Joe Butler, and Elya Joffe volunteered to be on this task force.
Warren Kesselman recommended amending the by-laws to delete paragraph 12.2 “Typical Standing Committees.” The Board agreed.
Dick Ford suggested renaming the EMC Chapter “Angel” program the “Haislmaier Angel” program in memory of Robert Haislmaier, a longtime member of the Board. The Board agreed.
The Board renewed its contract with Warren Kesselman as the Society’s part-time paid administrator for the year 2000.
Tom Chesworth advised that he will chair a special session entitled “War Stories” at the Washington DC, Symposium. Special recognition prizes will be presented for the 1st and 2nd best war stories presented at the symposium. Todd Hubing accepted the action item from President Hoolihan to establish a task force to address this as an ongoing special session at each symposia, assign an official name to the committee, create the recognition and/or prize, etc.
Joe Butler reviewed the schedule of meetings for the year 2000. The new schedule of meetings will be distributed to the Board in the near future.
The four separate breakout groups reconvened to rank their respective goals and objectives. The leader of each group then reported out on the group’s activities. Mr. Butler subsequently summarized this reporting.
Secretary O’Neil reviewed the status of open action items from previous meetings and summarized the action items presented at the current meeting.
President Hoolihan recognized and thanked the outgoing Board members, including those present Norm Violette, Dick Ford, Andy Drozd and Bill Gjertson. He also thanked the Board for their support over the last two years and voiced his support for the incoming new President of the EMC Society, Joe Butler. The gavel was then passed to Mr. Butler who acknowledged the fine leadership of the EMC Society by Mr. Hoolihan and presented him with a past President’s pin.
Since there was no further business, the meeting adjourned at 4:45 pm.
Janet O’Neil
Secretary,
EMC Society Board of Directors