| Board of Directors
Activities |
|
San Diego, California THE PRESIDENT'S OPENING REMARKS President-elect Todd Hubing called the meeting to order at 8:30 am. He advised that President Joe Butler was not able to attend this meeting. He welcomed John Norgard, newly elected Board member, and Peter Staecker, IEEE Division IV Director. A round of introductions was made. Board members present included H. Benitez, L. Carlson, B. Crain, A. Drozd, R. Ford, F. Heather, D. Heirman, D. Hoolihan, T. Hubing, E. Joffe, D. Millard, M. Montrose, J. Norgard, J. O'Neil, H. Ott, J. Perini, G. Pettit, C. Sartori, K. Williams, and T. Yoshino. Board members absent included J. Butler, D. Bush, T. Chesworth, L. Cohen, W. Kesselman, J. Muccioli, A. Podgorski, and D. Smith. Guests present included H. Denny, J. Fischer, B. Nadeau, P. Staecker, and B. Wallen. The agenda was approved as presented. |
 |
Dick Ford, Bruce Crain and Todd Hubing (L-R) relax after the adjournment of the November EMC Society Board of Directors meeting. |
|
TREASURER'S REPORT Mr. Hubing advised that Treasurer Warren Kesselman's flight to San Diego yesterday was cancelled due to the airline accident outside New York. Therefore, he was not able to attend the meeting. In his absence, Mr. Hubing distributed his report. IEEE's 30 September 2001 financial reports indicate that the EMC Society's 2001 cumulative surplus was $173.8K. SECRETARY'S REPORT The minutes from the Board meeting on June 15, 2001 were reviewed. A few changes were required. The minutes were approved as amended.DIVISION IV DIRECTOR'S REPORT Todd Hubing introduced Peter Staecker, IEEE Division IV Director, who then presented a report on the IEEE current state of financial affairs. Mr. Staecker advised that IEEE is a $200M business. Reserves in 2000 were approximately $120 million. He reviewed the roles of the major boards within the IEEE, (TAB, TAB and EAB) and the IEEE corporate infrastructure, including the cost of doing business. The IEEE budget versus actual numbers for the years 1996 to 2001 were reviewed. Starting in 1998, the actuals were more than budgeted. Basically, the IEEE started out in 1996 spending to improve services offered by the IEEE to its members. The cost for these services had been covered by the excellent returns from investments. However, starting in 1998, the investment returns did not cover the expenses and thus the deficit grew. The IEEE staff is working hard now to reduce costs. At the start of 2000, the net IEEE losses had eliminated corporate reserves. Thus, the question arose of how to pay for IEEE business costs, including paying for a $27 million dollar deficit budget. The initial 2002 budget proposal (dated May 1, 2001) was reviewed. The Findlay Financial Model was reviewed. This budget is named after Ray Findlay who chaired the IEEE committee that created this budget. The TAB Infrastructure Cost Distribution was reviewed. Methods under consideration include addressing reserves, membership, expenses, package revenue and the executive offices. The IEEE staff level was discussed over the years from 1996 to 2002. For 2002, Mr. Staecker reviewed what qualifies a financially successful society, including the surplus/member ratio, surplus/reserves, and expenses/member. The EMC Society has good numbers in these categories. Mr. Staecker summarized his report by advising that all costs need to be continually monitored and we need to question all assumptions regarding expenses.CONFERENCE SERVICES Henry Ott, Vice President for Conference
Services, presented his report. Regarding the 2000 Washington DC
symposium, the IEEE has completed the audit. The surplus was $189,000.
Mr. Ott then called upon Barry Wallen, Chair of the International
Symposia Committee. Mr. Wallen introduced Benoit Nadeau, chairman
of the 2001 IEEE International Symposium on EMC in Montreal. Mr.
Nadeau presented an overview of the Montreal symposium. The total
number of attendees was 1,706; of which 486 were full registrations,
296 non-members, 247 exhibitors, exhibitor free passes were 262.
The balance was companions. Out of the 296 non-members, three were
session chairs and 46 were speakers. The registration distribution
was then reviewed by country. Regarding the exhibition, there were
163 exhibitors occupying 250 booths, which generated a net income
of $557,190 USD. Most of this income was generated early by booth
sales at the previous year's symposium. There are a few outstanding
bills to be reconciled, and reports to be filed, including a tax
rebate report, to close the books on the symposium. The symposium
expense and income budgets were reviewed. The patron program generated
a net income of $57,000 USD. Mr. Ott complimented Mr. Nadeau and
his committee for doing an excellent job in organizing the Montreal
symposium. He brought it to the Board's attention that the committee
has already submitted a 75 page final report on the symposium. Barry
Wallen then reviewed the status of future symposia as follows: 2002
Minneapolis: Chair Dan Hoolihan reported that all is going well
with this symposium. The symposium website address is www.2002-ieee-emc.org;
2003 Boston: Jon Curtis of Curtis-Strauss is the new chairman for
the 2003 Boston Symposium Steering Committee. They have contracted
with IEEE Conference Management Services to run this symposium.
All of the hotels are within walking distance of the Heinz Auditorium
where the symposium will be held; 2003 Tel Aviv: Elya Joffe presented
a report on this symposium. He reported that the symposium is on
track with all milestones; 2005 Chicago: Derek Walton has stepped
down as Chair of this Symposium. Tom Braxton was approved as the
new Chair of the 2005 Symposium steering committee; and lastly,
2006 Location to be Determined: There are three proposals for locations
for this symposium, including Singapore, Portland and Dresden (Germany).
Mr. Wallen advised that the potential impact on the revenue from
exhibitors at these locations needs to be considered. Mr. Ott then
called upon Henry Benitez to present a proposal from the Portland
chapter to host the 2006 symposium. Mr. Benitez reviewed the convention
center capabilities, the hotels available nearby, and transportation
to the city of Portland. The proposed steering committee was identified.
In summary, Mr. Benitez emphasized that the Oregon and SW Washington
chapter is very strong and has been for years. They have eight officers
and are supported heavily by industry in the area, including Hewlett
Packard, Intel, In Focus, and Tektronix, among other companies.
Mr. Ott then addressed the Board and reviewed the three potential
symposium locations for the year 2006. He presented viewgraphs,
which stated the pros and cons of each city. The Board planned to
confirm the 2006 Symposium location at its February 2002 Board meeting.
Regarding the symposium in the year 2007, which is the 50th anniversary
of the EMC Society, Mr. Ott suggested that San Diego be considered
as a location for this symposium. San Diego has a relatively new
convention center on the waterfront. It opened in 1989. There are
many attractions nearby. A Hyatt Regency Hotel is located one block
from the convention center and the Marriott Hotel is located adjacent
to the convention center. Janet O'Neil then presented her report
as Exhibitor Liaison. The revised policy which addressed the gray
areas in the exhibitor "points system" was sent out for
review to an unofficial "exhibitor advisory committee"
for comment/critique. Once their comments are received back, IEEE's
legal department will review this revised policy. Then, the material
will be posted to the EMCS website along with the updated point
allocation grid (which needs to be updated). The "exhibitor
advisory committee" is small, represents long time and brand
new exhibitors, large companies and small companies, so there is
balanced representation. Future considerations for the Exhibitor
Liaison include the points to be awarded in 2003 to exhibitors who
exhibit in Boston and/or Tel Aviv and also the institutionalization
of the program advertising/sponsorship component of each symposium
committee. This latter effort is on going. Janet O'Neil then presented
her report as Regional Conferences chair. There are five regional
EMC chapter tabletop shows scheduled to date for early 2002. The
dates and locations will be noted in the calendar section of the
EMC Society Newsletter. A future tabletop show is in the initial
planning stages for June 2002 in Florida. This will address military
EMC and is being organized with the assistance of Maqsood Mohd and
the Melbourne EMC chapter. Mr. Ott then advised that Jose Perini
would be the new Global Symposia Coordinator. The outgoing Global
Symposia Coordinator, Elya Joffe, advised that the document "How
to Obtain EMC Symposium Sponsorship"has been reviewed by the
Board and is close to being ready to being posted to the EMCS website.
Mr. Ott advised that he has received requests for EMC Society co-sponsorship
from the following symposia steering committees: EMC Workshop in
Rhodes, Greece, October 7-11, 2002 and EMC Conference (5th annual
event) in St. Petersburg, Russia, June 2003. The Board approved
the EMC Society as a technical co-sponsor of the EMC Workshop in
Rhodes, Greece on October 7-11, 2002. The Board declined the request
of the St. Petersburg, Russia EMC conference steering committee. |
COMMUNICATION SERVICES
Len Carlson, Vice-President for Communication Services, verbally presented his report. In the absence of Professor Marcello D'Amore, Transactions Editor-in-Chief, Len Carlson advised that the Transactions budget would be overrun this year since the page count for 2001 has been exceeded. Newsletter Editor Janet O'Neil verbally reported that the current issue (Summer 2001) is 48 pages and contains three practical papers, including one by ANSI ASC C63 historian Ed Bronaugh on the quasi-peak detector. The issue includes an announcement regarding advertising in the 2002 issues of the Newsletter. The Distinguished Lecturers for 2001 are introduced with photos and bios. EMCS Treasurer Warren Kesselman submitted an article on the year 2000 EMCS financial summary. Chapter Chatter has a strong showing in this issue. The Fall 2001 issue will focus on the Montreal symposium and is expected to exceed 48 pages in length. Mark Montrose then presented his report as IEEE press liaison. He advised that he attended the meeting of the IEEE Press Board held on September 28-29 in New Brunswick, New Jersey. Representatives from both Wiley and IEEE Press presented an overview of their partnership. Specific assignments as detailed in the MOU (valid for three years) were discussed. The Mission Statement was examined and revised. His report included a list of the books currently sponsored by EMCS and potential books for EMCS sponsorship. Andy Drozd next presented his report as the EMCS Webmaster. He advised that the committee has made numerous updates to the Society home page, including adding a link to the 2002 Minneapolis EMC symposium website. There are currently three advertisers for the EMCS website and two more companies have expressed interest. Doug Smith is supporting the committee by checking the web hit counter, and exploring various security issues related to the website. The committee is maintaining the website on a regular basis and they are looking at hiring a firm to create a new "look" for the site and make it more attractive and professional. He attended the EMCS Panel of Webmasters meeting in Montreal during the symposium week. The group will prepare a "Web Page Summary Guideline" to provide essential information on how to develop and properly maintain web pages in accordance with IEEE policies and procedures. Web page templates are being developed. Funding to support future website development and maintenance needs to be considered by the Board. There was no report on Public Relations in the absence of committee chair Tom Chesworth.
MEMBER SERVICES REPORT
Andy Drozd, Vice-President for Membership Services, presented his report. Bruce Crain advised that he submitted an article on the Membership booth activity during the Montreal symposium for publication in the EMC Society Newsletter. He has followed up with those who applied for a Senior Member upgrade at the Montreal symposium. "Solutions for Today's Innovators" is a new IEEE ad to promote membership. It was suggested that this ad be run in the EMCS Newsletter. Andy Drozd reported for Lee Hill, chair of the Distinguished Lecturer (DL) program. The Board approved the appointment of Dr. Keith Hardin of Lexmark and Dr. Cheung-Wei Lam of Apple Computer as EMCS Distinguished Lecturers for the 2002-2003 term. Henry Benitez then reported on Awards. This committee is following up on the cash awards due to the Montreal award recipients. There was a delay this year in issuing these checks due to a turn over in personnel at IEEE. Next year, you can submit an award entirely on line and there will be no need to download it, complete it and snail mail a hard copy to IEEE. Ghery Pettit next reported on Chapter Activities. During 2001, he noted that an inquiry has been received from Australia and Romania about forming new chapters; the new Benelux chapter was approved in October; a new chairman was named for the Israel chapter (Moshe Netzer); in Malaysia, the Antennas and Propagation chapter added Microwave Theory and Techniques and EMC to create a joint chapter; and in Singapore, the EMC group has broken off from a joint AP, MTT and EMC chapter to form a separate EMC chapter. Elya Joffe reported on Region 8 activities. Since the Montreal symposium, there have not been any EMC symposia in this region. He visited Russia and the chapter there recently and promoted IEEE membership. He also informed the chapter about our Senior member program. In Israel, he has sent the chapter information about the Senior member program via e-mail. He reviewed the new chapter activity in Region 8. He maintains contact with the chairmen of these newly formed, or forming, chapters. Mr. Joffe concluded his report with a discussion on proactive membership initiatives, including a regional chapter chairmen meeting in addition to the annual EMC symposium chapter chairman's luncheon, special free material from the EMC Society, including CDs of symposia proceedings, etc. Jose Perini then reported on Region 9 activities. He advised that there is not much EMC activity in Argentina right now due to the poor economic climate. However, there is much activity in Brazil and the newly formed Sao Paulo EMC chapter will be organizing a two-day EMC conference in November 2002. Carlos Sartori will chair this event. Mr. Sartori advised that he would coordinate his efforts with Janet O'Neil so that a tabletop show can be held in conjunction with the technical program. Takeo Yoshino reported on EMC activity in Region 10. There are several EMC conferences being organized in his region, including the international EMC Japan 2004. There will be an international EMC conference in Bangkok, Thailand on July 25-27, 2002. The Korea-Japan AP/EMC/EMT joint conference was held in Korea on September 10-11, 2001. Regarding Nominations and Bylaws, Dan Hoolihan advised that the newly elected members to the Board include: Ghery Pettit, Ron Brewer, Zorica Panic-Tanner, Elya Joffe, Tom Chesworth, John Norgard and Kimball Williams. This election resulted in a tie for the sixth place position on the Board. The EMCS bylaws do not address what to do in a tie election. Thus, both members who tied were allotted a spot on the Board. Mr. Hoolihan will prepare a proposal to revise the bylaws to address this situation. Outgoing Board members this year include Doug Smith, Don Bush, and Dave Millard. Approximately 18% of the EMCS membership returned a ballot. Mr. Drozd reported for Bill Duff that six Fellow nominations were received this year. The awards will be presented next year. The committee does not expect any significant activity until next summer. Dick Ford discussed the Annual Symposium Survey. He presented a spreadsheet, which showed the results of the some 100 completed surveys which were returned. The survey results were compared over a six-year window, from the Santa Clara (1996) to the Montreal (2001) symposia. He is planning a major revision to the survey for next year. There will be a new give-away for those who complete the survey. The survey fill rate has gone from 75% to 60% over the years. This decrease will be rectified in next year's survey. Regarding his report as the Society's photographer, he distributed copies of photos taken during the Montreal symposium. Several of these are on the Montreal symposium website. Many of the exhibitors wanted photos taken of their booths this year. This was in dramatic contrast to last year's symposium where very few exhibitors wanted photos taken of their booths. There was no report submitted by the PACE chair, Bill McGinnis.
TECHNICAL SERVICES
Kimball Williams, Vice President for Technical Services, presented his
report. There are new chairmen of Technical Committees TC-3, TC-4, and
TC-9. The Board approved the appointment of these new chairmen, including
Don Gilliland of IBM for TC-3, Robert Scully of NASA for TC-4 and Chris
Holloway of NIST for TC-9. The Board approved the revised TC-4 charter
as presented. Regarding TC-8 (Product Safety), Mark Montrose advised that
the committee has developed a business and marketing plan. This was submitted
to Mary Ward Callahan of the IEEE for review. The committee expects the
IEEE to approve their request to be a separate, new society in February
2002. The technical committees expect to review many papers for the Minneapolis
symposium. Mr. Williams relayed the Education Committee report for chair
Maqsood Mohd. He reported that the fundamentals tutorial is being planned
for the Minneapolis symposium. The experiments demonstrations for next
year's symposium have been solicited in the EMCS Newsletter. The modeling
demonstrations are still being worked on and developed since they are
very new. They were presented for the first time at the Montreal symposium.
The student paper and student design contests for the Minneapolis symposium
are being promoted now. Mr. Williams advised that RAC Chair Dave Case
reports that they will hold their traditional RAC/SACCom luncheon at the
Minneapolis EMC Symposium. They are seeking an appropriate speaker for
a special RAC session to be held during the symposium. Mark Montrose then
reported that he attended the Nano Technology symposium in Maui, Hawaii.
Circuits and systems are being taken to the electron level. There will
be a meeting of the Intelligent Transportation Systems Council, which
Mark Montrose will also attend as a representative of the EMC Society.
The quality of the technical papers was excellent. Student participation
was very good. He also distributed a report regarding the ITS (Intelligent
Transportation Systems) conference he attended as a representative of
the EMC Society. This meeting was held on August 25-29 in Oakland, California.
225 of the 280 papers submitted were presented at this conference. There
were 230 paid attendees. This was strictly a technical conference; there
were no exhibitors. Mr. Montrose spoke with representatives from other
societies to discuss their participation in the new Product Safety Society,
cross promoting the respective conferences, recruiting new members, etc.
STANDARDS SERVICES
Don Heirman, Vice-President of Standards, presented his report. It was
noted that the webpage (https://www. ewh.ieee.org/soc/emcs/) for EMC Standards
is now operational thanks to the work of Andy Drozd. Standards activity
is currently at an all time high and covers three major areas: The Standards
Education and Training Committee (SETCom) chaired by Hugh Denny, the Standards
Advisory and Coordination Committee (SACCom) chaired by Elya Joffe and
the Standards Development Committee (SDCom) chaired by Stephen Berger.
Mr. Heirman, reporting for Stephen Berger, advised that the SDCom meeting
was held on Monday, 12 November at The Grande Colonial Hotel in La Jolla,
California. Eight members of the committee were present. There were two
visitors. Hence there was a quorum. The overall result of the meeting
is that all EMC standards are current. The subject/titles for each standard
number to follow were listed. SDCom revisions are now underway on Standards
187, 473, 1302, and 1309. New standards are the subjects of PARs 1530,
1560 and 1597. SDCom voted to retire Standard 140. A notice to this effect
will be printed in the EMCS Newsletter to provide the community an opportunity
for comment. STD-377 is being evaluated for potential reaffirmation or
withdrawal. Recommendations have been solicited from the SAE and from
automotive radio manufacturers who at this point have expressed a desire
to retain the document. PAR 1530 continues to encounter delays in timely
completion. The SDCom decided to see if Joe Butler would act as an "angel"
to see if this development effort can be expedited. Andy Drozd is nearing
completion of tailored website templates for the VP for Standards, the
SDCom, the SETCom, and the SACCom. The template developed by David Case
for the RAC is being used as the basis for the Standards Web Site. An
article on PAR 1597 by Andy Drozd appeared in the Fall 2001 issue of the
EMCS Newsletter. John Kraemer will prepare the next Newsletter article
on Standard 1309 and the need for experts for the next revision. Hugh
Denny, SETCom Chair, reported that another workshop session on EMC Standards
is planned for next year's symposium in Minneapolis. Several options were
discussed for shifting the thrust of the workshop to broaden the appeal
to Symposium attendees. The topics for this workshop will be coordinated
with Elya Joffe, the SACCom chair. Topics considered include description
of active standards in SDCom as well as those from liaison representatives
in SACCom. The other thrust of SETCom, i.e. increasing public awareness
of EMC standards, continues by submitting EMC Society Newsletter articles
and working with the IEEE Standards Association staff via our EMCS liaison.
Elya Joffe, the SACCom chairman, advised that they held their quarterly
meeting as part of the VP for Standards series of meetings in conjunction
with EMCS Board meetings on November 12, 2001. A total of 10 attendees
were present, including six members and four guests. During the meeting,
lively discussions were held relating to measurement techniques as implemented
by CISPR 22 (Information Technology Equipment Emission Measurements) versus
those in ANSI C63.4. Another point of interest was the possible involvement
of the EMCS SDCom and SACCom in biological hazard measurements related
to EM fields especially from cellular telephones. SACCom has existing
liaisons with IEEE Standards Coordinating Committees SCC 28 and 34, which
have standards activity on RF hazard levels and cell phone specific absorption
rate (SAR) measurements, respectively. This issue will be a matter for
discussion in a future SDCom meeting where interest was expressed to consider
possible future involvement. The committee has received status reports
on the EMC standards activity in their member organizations in a regular
manner prior to each meeting. These reports are distributed to the membership
and interested parties in the format of "compilation of reports."
SACCom is continuously searching for representatives from new EMC standardization
organizations, in order to increase the exchange of information among
them. Regarding SDCom, Mr. Heirman noted that SDCom Chair Stephen Berger
is now chairing the new IEEE Standards Association voting equipment standard
1583. The SDCom is providing coordination and support to this project,
which includes a liaison with the Federal Election Commission. This is
a very high profile effort being undertaken by the EMC Society. In fact,
it is anticipated that the PAR 1583 will be moved to a proposed Standards
Coordinating Committee (SCC). It is expected that the IEEE SA Standards
Board at its December meeting will approve this SCC. An article on this
voting equipment standard effort was the lead story in a recent issue
of the IEEE Institute and is on the IEEE home page.
OLD BUSINESS
Regarding the dissemination of EMCS material, Andy Drozd spoke about the
motion he submitted electronically about the policy regarding distribution
of the excess EMC symposia CDs, programs, etc. He also asked IEEE to review
the motion and they had comments regarding legal implications of the distribution
of this material. Mr. Drozd would like to incorporate these comments into
a new policy and have IEEE review this.
NEW BUSINESS
The following items were discussed under New Business:
EMCS Administrator: Dan Hoolihan discussed the role of Warren Kesselman
as the EMC Society's paid administrator and our on-site representative
at IEEE in Piscataway. The Board approved the appointment of Warren Kesselman
as the EMC Society Administrator for 2002.
EMCS Board Meeting Schedule in 2002: Todd Hubing advised that the following
dates have been set for the Board meetings in 2002, including February
13 in Tempe, Arizona, May 31 in Boston, Massachusetts, August 18 and 22
in Minneapolis and Sunday, November 24 in Sao Paulo, Brazil. There will
also be a one and a half to two day EMC workshop sponsored by the Sao
Paulo EMC Chapter in conjunction with the November Board meeting. A tabletop
EMC exhibition will also be organized. Carlos Sartori will chair this
workshop and he is working with Janet O'Neil on the arrangements and exhibits.
The speakers for the workshop will include Board members as well as members
of the Sao Paulo EMC chapter.
Planning Session: Mr. Hubing discussed the planning session for the following
day, November 14. He discussed the format of the session and some of the
agenda topics, including our awards program, our technical co-sponsorship
policy for global EMC symposia, membership initiatives and overall EMCS
Board organization. There will be four tables with one of these topics
assigned per table. Board members are invited to sit at the table whose
topic most interests them. The planning session will be from 8:00 am to
12:00 pm.
ACTION ITEM REVIEW
President-elect Todd Hubing reviewed the action items discussed during
the meeting. Dan Hoolihan then reviewed the electronic balloting research
he has undertaken to date with Joe Butler. The EMC Society has done considerable
work on this and other Societies are soliciting us for input on how this
works.
NEXT MEETING
The next meeting of the EMCS Board of Directors will be on Wednesday,
February 13 in Tempe, Arizona from 8:30 am to 5:00 pm. There being no
further business, the meeting then adjourned at 5:00 pm.
Submitted by:
Janet O'Neil
Secretary, EMC Society
Board of Directors
EMC
If you would like
to contact the IEEE Webmaster
© Copyright 2002, IEEE. Terms
& Conditions. Privacy
& Security
