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Meals, etc.

IEEE Region 3 Region & Excom Meetings - September/October 2007

Last modified: 25 October 2007

Zip file of 2007-0910 web space for those who would like to put web space on your notebook.

Location

The Wynfrey Hotel
1000 Riverchase Galleria
Birmingham, AL 35244
1 205 987 1600
1 800 WYNFREY (996-3739)

Registration is available by calling the above number and registering as part of the "IEEE Group" The room rate is $139 (pre-tax)

The Excom meeting will be by e-conference on the
E-Conference server: irc.ieee.org
channel: #ieee3
password: (available by e-mail). Guidelines and clients are discussed below.

Administrative Items

  • Report guidelines (EXCOM, Section)
  • 22 September 2007 - ExCom Reports due
  • 03 October 2007 - Hotel Reservation -- see Above ***Extended to 08 October 2007***
  • 03 October 2007 - Report travel plans/meeting attendance plans
    Enter your e-mail address (i.e. g.mcclure@ieee.org):
    (Please report even if past deadline)
  • 19 October 2007 - Section Reports due
  • Region 3 Travel Policy
  • Excel Expense Report
    (Insert your IEEE number in the "vendor number location". Be sure to make two copies of your signed printout and mailing them with the original to Region 3 Director. Attach your receipts to the original signed printout.)

    Alternately, you may e-mail your electronic copy of your expense report to the Region 3 Director (with a CC: to the Region 3 Treasurer) and mail a signed printed copy of the expense report with your original receipts to the Treasurer.


    Treasurer
    Charles E. Hickman, Ph.D., P.E.
    3244 Burning Tree Drive
    Birmingham, AL 35226
    +1 205 823 4597 H
    c.hickman@ieee.org

Tentative Schedule

Date Time Meeting Room Convener
24 September 2007 9 - 11pm EST Region 3 Excom Meeting e-conf
26 October 2007        
  8:30am - 5:00 pm Planning Meeting (by invitation) Wyndsor I  
  7:30 - 9:00 pm SPC Meeting Dorset Riddle
  7:30 - 9:00 pm Area/Council Meetings    
    Area 1/Virginia Council, Area 5/Tennessee Council Wyndsor I Bill Clayton, David Bower
    Area 2/NC Council, Area 7/South Carolina Council Hampshire Charles Lord, Brent Baker
    Area 3 (GA), Area 6 (AL/MS), Area 8 (KY, IN) / Area 9 (Jamaica) Yorkshire Chris Hardy, Keith Jadus, John Parr, Devon Gayle
    Area 4/Florida Council Devon Joey Duvall
  9:00 - 10:00 pm Area/Council Chair Meeting Essex Ratcliff
27 October 2007 6:45 - 8:00 am Finance Committee Meeting Devon Charles Hickman
  8:30 - 11:30 am Plenary Wyndsor I McClure, Ratcliff
  noon - 1:00 pm Working Lunch, IEEE.tv Wynfrey C McClure, Ratcliff, Day
  1:00 - 9:00 pm Spouse Hospitality Suite Dorset  
  1:00 - 5:00 pm Breakouts   Ratcliff
    Member Engagement and Life Cycle Wyndsor I Ratcliff
    Organization Unit Operation and Finance Cornwall Hickman and Green
    Information Technology and Communication Yorkshire Clayton
    Education and Training Hampshire Lord
  7:00 - 10:00 pm Volunteer Meeting Room Yorkshire  
  7:00 - 10:00 pm SAMIEEE/IEEE.tv Yorkshore Day / Sharoff
28 October 2007        
  8:30 - noon Region 3 Meeting Wyndsor I McClure

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Excom E-Conf Meeting / Help Desk

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 20 March ExCom Meeting. For those who are participating for the first time, or who don't wish to set up an IRC client, you may wish to try our web interface.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server chat.ccc.uab.edu channel/room: #ieee3.
  4. E-mail your question to the e-conference team at .
  5. Help contacts:

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Meals, etc.

Be sure to network with other Region 3 volunteers during these times. Meals not listed are "on your own".

Friday      
5:30 - 7:00 pm Dinner Wyndsor II Companions Welcome
Saturday      
7:00 - 9:00am Continental Breakfast Wyndsor II Region 3 Committee/ExCom
noon - 1pm Lunch Wynfrey C Region 3 Committee/ExCom
5:30 - 7:00pm - Dinner Riverchase B Companions Welcome
Sunday      
7:00 - 9:00am Buffet Breakfast Wyndsor II Companions Welcome

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