IEEE IEEE Region 3

Southeast United States and Jamaica

IEEE Region 3 Region & ExCom Meetings - March-April 2008

Last modified: 12 April 2008

Zip file of 2008-0304 web space for those who would like to put web space on your notebook.

Location

Held in conjunction with SoutheastCon 2008

Von Braun Civic Center
700 Monroe Street
Huntsville, AL 35801

Embassy Suites Huntsville
800 Monroe Street
Huntsville, AL 35801
1 256 539 7373 Reservations may be made on-line

The Excom meeting will be a combination teleconference / e-conference on the
E-Conference server: irc.ieee.org
channel: #ieee3
password: (available by e-mail). Guidelines and clients are discussed below.

All members are expected to use both telephone and IRC. Information will be presented by voice but speaking requests, votes, URLs and other information will be communicate by IRC. The telephone number and access code are being distributed by e-mail.

Administrative Items


Tentative Schedule

Date Time Meeting Room Convener
24 March 2008 9p - 11p EDST Region 3 Excom Meeting e-conf Ratcliff
4 April 2008 7a Registration Opens Von Braun Civic Center
MGA OpCom
5:00p Registration Closes Von Braun Civic Center
5:00p Opening Ceremony Von Braun Civic Center: Pre-function Area
6:00p SPC Dinner (by invitation only)
7:30p - 9:30p SPC Meeting Embassy Suites: Board Room Riddle
7:30p - 9:30p Area/Council Meetings
Area 1/Virginia Council Embassy Suites: Big Spring D
Area 2/North Carolina Council Embassy Suites: Big Spring A1
Area 3 (GA) Embassy Suites: Big Spring A2
Area 4/Florida Council Embassy Suites: Big Spring B
Area 5/Tennessee Council Embassy Suites: Big Spring C
Area 6 (AL/MS) Embassy Suites: Redstone
Area 7/South Carolina Council Embassy Suites: Monte Santo
Area 8 (IN, KY) / Area 9 (Jamaica) Embassy Suites: Madison
9:30a - 10:00p Area/Council Chairs Embassy Suites: Big Spring B Ratcliff
5 April 2008 6:45a - 7:45a Finance Committee Embassy Suites: Board Room Hickman
8:15a - 8:30a Welcome, Introductions, administration Von Braun Civic Center: Meeting Room 2 Ratcliff
8:30a - 9:45a MGA Transformation (cont'd from October) (plenary) Von Braun Civic Center: Meeting Room 2 Ratcliff
9:45a - 10:00a Break
10:00a - 11:30a Breakouts
Engagement Von Braun Civic Center: Meeting Room 2 Shadwell
complete (360 degree) view of member Von Braun Civic Center: Meeting Room 1 Ratcliff
Education and training for operating in new paradigm Von Braun Civic Center: Meeting Room 3 Lord
Aligning the Help Desk project with MGA Von Braun Civic Center: Meeting Room 4 Marshall
11:30a - 1p Lunch Von Braun Civic Center: South Hall 2
1:00 - 2:45p Breakout reporting and group discussion Von Braun Civic Center: Meeting Room 2
2:45 - 3:00p Break
3:00 - 5:00p Collaboration training on new system for all Von Braun Civic Center: Meeting Room 2
Awards Dinner + Region 3 Hardware Contest Finals Von Braun Civic Center: South Hall 2
6 April 2008
8:30 - noon Region 3 Meeting Embassy Suites: Big Spring C/D Ratcliff
1:00 - 3:00p Conference Debriefing Embassy Suites: Board Room SoutheastCon '08

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Excom E-Conf Meeting / Help Desk

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 22 January ExCom Meeting. For those who are participating for the first time, or who don't wish to set up an IRC client, you may wish to try our web interface.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server chat.ccc.uab.edu channel/room: #ieee3.
  4. E-mail your question to the e-conference team at .
  5. Help contacts:

    • Bill Ratcliff (mschat) (w.ratcliff) +1 912 356 5379
    • Charles Lord (mirc32) (c.j.lord) +1 919 469 9682
    • Lee Stogner (mschat) (l.stogner) +1 864 268 8800
    • All e-mail addresses end with "@ieee.org"

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Meals, etc.

Be sure to network with other Region 3 volunteers during these times. Meals not listed are "on your own".

Date /Time Event Location Participants
Friday
5:00p - 7:00p Conference Reception Von Braun Civic Center, Meeting rooms 1-4 All Conference Attendees
Saturday
6:30a - 8:00a Breakfast Embassy Suites Embassy Suites Breakfast(s) (with hotel room)
11:30a - 1:00p Lunch Von Braun Civic Center: South Hall 2 Region 3 Committee/ExCom
6:00p - 10:00p Awards Banquet Von Braun Civic Center: South Hall 2 All Conference Attendees
Sunday
6:30a - 8:15a Breakfast Embassy Suites Embassy Suites Breakfast(s) (with hotel room)

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Maintained by David Green (d.green)
URL: http://www.ewh.ieee.org/reg/3/excom/meetings/2008-0304/
(Modified: 12 April 2008) .