IEEE IEEE Region 3

Southeast United States and Jamaica

IEEE Region 3 Region & ExCom Meetings - February-March 2009

Last modified: 04 July 2009

Zip file of 2009-0203 web space for those who would like to put web space on your notebook.

Location

Held in conjunction with SoutheastCon 2009

Crown Plaza Ravinia
4355 Ashford Dunwoody Road
Atlanta, GA 30346
1-888-233-9527 (mention IEEE) Conference supplied location information Reservations may be made on-line

The Excom meeting will be a combination teleconference / e-conference on the
E-Conference server: irc.ieee.org
channel: #ieee3
password: (available by e-mail). Guidelines and clients are discussed below.

All members are expected to use both telephone and IRC. Information will be presented by voice but speaking requests, votes, URLs and other information will be communicate by IRC. The telephone number and access code are being distributed by e-mail.

Administrative Items


Tentative Schedule

Date Time Meeting Room Convener
23 February 2009 9p - 11p EDST Region 3 Excom Meeting Ratcliff
6 March 2009 6:00p Welcome Reception / Exhibit Viewing Pre-function area SoutheastCon '09
6:00p SPC Dinner (by invitation only) Restaurant, Garden Level
7:00p - 9:00p Area/Council Meetings
Area 1/Virginia Council Dogwood Clayton
Area 2/North Carolina Council Gardenia Conrad
Area 3 (GA) Camellia Lee
Area 4/Florida Council Azalea A Tang
Area 5/Tennessee Council Azalea B Bigelow
Area 6 (AL/MS) Oakwood A Montague
Area 7/South Carolina Council Oakwood B Parr
Area 8 (IN, KY) / Area 9 (Jamaica) Maplewood A Roberts
8:00p - 10:00p SPC Meeting Conference Center Riddle
9:00p - 10:00p Area/Council Chairs Dogwood Ratcliff
7 March 2009 6:45a - 7:45a Finance Committee Hickman
8:00a - 11:00a Region 3 Meeting (Part I) Conference Center, Garden Level Ratcliff
11:00a - noon Region 3 Plenary Session I: "Life Cycle I: Students - Partnering with Professionals for a Lifetime of Engagement" Conference Center, Garden Level Ratcliff
1:00p - 3:30p Breakouts
Breakout #1A: K-12: "Knack to College - How do we partner to engage?" Azalea A Conrad / Shadwell
Breakout #1B: Education: "A Lifetime of Learning; what can we learn from / teach to one another?" Azalea B Lord / Walcott / Ronning
Breakout #1C: Careers: "We Are In This Together - Now What?" Suite 350 Stogner / McClure / Hussey
3:30p - 4:00p Plenary Session II: Breakout reporting and group discussion Conference Center, Garden Level Ratcliff
4:00p - 5:00p Region 3 Hardware Contest Finals Conference Center, Garden Level
6:00p - 9:00p Awards Banquet Revinia A-G
8 March 2009
8:00a - 8:30a Plenary Session III: The MGA in 1,000 words or less" (Lillie Ratcliff3 vTools) Conference Center, Garden Level Ratcliff / Lillie
8:30a - 9:30a Training Session: "Sections, Chapters, and Branches, but not necessarily in that order!" Lord3 Conference Center, Garden Level Lord
9:30a - 10:00a Break Conference Center, Garden Level
10:00a - 11:00a Breakouts
Breakout 2A: Ideas for K-12 outreach and projects Breakout2a Russell / Conrad / Shadwell
Breakout 2B: Ideas for Educational Activities (NOT just the classroom) Breakout2b Lord / Walcott / Donohoe
Breakout 2C: Ideas for Career Planning, Management, and Fulfillment Breakout2c 2nd half of slides Stogner / McClure / Hussey
11:00a - 11:30a Plenary Session III: Quick Reports and A Call to Action Conference Center Ratcliff
11:30a - noon Region 3 Committee Meeting (Part II): Voting and Wrap-up Conference Center Racliff
2:00p - 4:00p Conference Debriefing Conference Center SoutheastCon '09

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Excom E-Conf Meeting / Help Desk

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the 23 February ExCom Meeting. For those who are participating for the first time, or who don't wish to set up an IRC client, you may wish to try our web interface.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server chat.ccc.uab.edu channel/room: #ieee3.
  4. E-mail your question to the e-conference team at .
  5. Help contacts:

    • Bill Ratcliff (mschat) (w.ratcliff) +1 912 356 5379
    • Charles Lord (mirc32) (c.j.lord) +1 919 469 9682
    • Lee Stogner (mschat) (l.stogner) +1 864 268 8800
    • All e-mail addresses end with "@ieee.org"

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Meals, etc.

Be sure to network with other Region 3 volunteers during these times. Meals not listed are "on your own".

Date /Time Event Location
Friday
6:00p - 8:00p Welcome Reception Pre-function area
Saturday
6:00a - 8:00a Breakfast Revinia A-D
noon - 1:00p Lunch Revinia A-D
6:00p - 9:00p Awards Banquet Revinia A-G
Sunday
6:45a - 8:00a Breakfast Suite 350

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URL: http://www.ewh.ieee.org/reg/3/excom/meetings/2009-0203/
(Modified: 04 July 2009) .