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Introduction
The AEECT 2011 paper submission and review
processes will be entirely electronic and will be conducted online as described
below:
·
Paper
Proposals:
Authors who wish to participate in the conference need to
register with the on-line submission system and then use it to submit their
paper proposals. There are two types of paper proposals:
o Technical Paper Proposals (up to 6 pages)
o Industrial Paper Abstracts (up to 2 pages)
The
technical paper submission must be completed on or before the
"Submission" deadline listed below. The industrial paper abstract
submission must be completed on or before the "Industrial Abstract"
deadline listed below.
- Review Process: Technical paper proposals and industrial paper
abstracts will be reviewed, using the online review system, by experts
selected by the conference Technical Program Committee for their
demonstrated knowledge of relevant topics. The results of the review process
will be posted on this website, and authors will also be notified by
email. Review results will be ready by the "Authors
Notifications" date shown below.
- Final Papers: Authors of accepted technical paper and industrial
paper abstract will prepare a final version of their paper and will submit
it using the online submission system. The version of the final technical
paper will be substantially the same as the technical paper proposal but
will take into account reviewers' comments. The authors of the industrial
abstracts can submit revised abstracts or full papers and will present their
work in the industrial sessions. The final industrial paper
(also up to 6 pages) can provide all essential detail of the work
outlined in the accepted abstract and must conform to the required format.
The final industrial paper should include abstract, introduction, problem
definition, solution, results, conclusions, and references. The final
paper must be completed and submitted on or before the "Final
Submissions and Registrations" deadline listed below.
·
Registration:
The final version of an accepted paper will appear in the conference
proceedings provided that at least one of the authors registers. This must be
carried out on or before the "Final Submissions and Registrations"
deadline shown below.
Format
To make the review process easy for
reviewers, and to assure that paper proposals and final papers are readable
through the online review system, authors are asked to submit proposals that
are formatted according to the instructions given below. Paper proposal
document formatting is identical to final paper formatting. Paper proposals not
conforming to the required format will be rejected without review. Similarly,
final papers not conforming to the required format will not appear in the
proceedings.
Instructions
Authors are required to complete the
procedures in the following list before the specifiedd deadlines. Detailed
guidelines for each of these procedures are provided below.
·
Step 1:
Complete a properly formatted proposal
·
Step 2: Submit
the proposal electronically
·
Step 3:
Check the AEECT 2011 website for the status of your paper
·
Step 4:
Revise accepted papers for final submission
·
Step 5:
Verify that your final paper is IEEE Xplore compliant
·
Step 6: Submit
final paper electronically
·
Step 7:
Submit copyright form electronically
·
Step 8: Register
for the conference
·
Step 9:
Prepare a lecture or poster presentation
Deadlines
Submission
Deadline: Aug
21, 2011
Industrial
Abstract Deadline: Sep
4, 2011
Authors
Notifications: Oct
9, 2011
Final
Submissions and Registrations: Nov
6, 2011
The Conference
Dates: Dec
6-8, 2011
Contact
Please make sure that you put the
conference name (AEECT 2011) and the paper number, assigned by the online
submission system, on all correspondence. Additional inquiries regarding
submission of papers should be directed to:
Dr. Esam
Al-Qaralleh, PSUT, Qaralleh@psut.edu.jo
Dr. Gheith
Abandah, University of Jordan, abandah@ju.edu.jo
Papers should be formatted for standard A4
size paper using IEEE conference proceedings templates found on:
https://www.ieee.org/conferences_events/conferences/publishing/templates.html
Use the following guidelines when preparing
your proposal:
LENGTH: You are
allowed a total of:
·
6 pages for
the technical papers
·
6 pages for
industrial papers (up to 2 pages abstract)
This is the maximum number of pages that
will be accepted, including all figures, tables, and references. Although not
encouraged, authors can have papers longer than 6 pages, but not exceeding 8
pages. Each of the extra two pages will incur a fee. Any paper that exceedsthe
8-page limit will be rejected without review.
LANGUAGE: All papers
must be in English.
PAGE SIZE AND MARGINS:
·
Papers
should be formatted for standard A4 size (210 x 297 mm) paper.
·
All printed
material including text, illustrations, and charts, must be kept within the
print area.
·
The top,
bottom, left, and right margins and the space between the two columns must be
as set in the templates and not changed.
TYPEFACE: To achieve
the best viewing experience for the review process and the conference
proceedings Times-Roman font must be used. If a font face is used that is not
recognized by the submission system, your paper will not be reproduced
correctly. Use font sizes as used in the template.
TITLE: The title
should be centered and in 24-points size. Do not use LaTeX math notation (e.g.,
$x_y$) in the title; the title must be representable in the Unicode character
set. Also try to avoid uncommon acronyms in the title.
AUTHOR LIST: The
authors' name(s) should appear below the title with capital and small letters.
The authors' affiliation(s) should appear below the names with capital and
small letters. The order of the authors on the document should exactly match in
number and order the authors typed into the online submission form.
ABSTRACT: Each paper
should contain an abstract of 75 to 150 words that appears at the beginning of
the paper. Use the same text that is submitted electronically during the
on-line submission process.
INDEX TERMS (KEYWORDS):
Enter 4 to 6 keywords separated by semicolons. Keywords may be selected from
the IEEE keyword list found at:
https://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt.
BODY:
·
Major
headings appear centered in the column. Subheadings appear in italic capital
and small letters. They start at the left margin of the column.
·
All text
must be fully justified with single-line spacing. All paragraphs within a
section should be indented.
ILLUSTRATIONS AND COLOR:
·
Illustrations
must appear within the designated margins. They may span the two columns. If
possible, position illustrations at the top or bottom of columns, rather than
in the middle.
·
Caption and
number every illustration. Figures and tables should be numbered consecutively
and separately from each other. The illustration number should be an Arabic
number for figures and a Roman number for tables followed by a period, e.g.
Figure 1. or TABLE I. The caption itself should not be in bold and should be
centered below the figure or above the table.
·
All
halftone illustrations must be clear in black and white. Color illustrations
will appear in the electronic version of the proceedings, but the printed
version will be produced in black and white. Therefore, make sure that your
illustrations are acceptable when printed in black and white.
EQUATIONS: Number
equations consecutively with Arabic numbers in parentheses placed at the right
hand margin of each column.
REFERENCES: List all
references at the end of the paper. The references should be numbered in order
of appearance in the document. Refer to IEEE conference proceedings template
for more details.
FOOTNOTES: Use footnotes
sparingly (or not at all) and place them at the bottom of the column on the
page on which they are referenced. Use 8-point type, single-spaced. To help your
readers, avoid using footnotes altogether and include necessary peripheral
observations in the text (within parentheses, if you prefer, as in this
sentence).
PAGINATION: Please do
not paginate your proposal. We will add appropriate page numbers to accepted
papers when the conference proceedings are assembled.
File Format: Papers
must be submitted in Adobe's Portable Document Format (PDF). The “IEEE PDF
Specification for IEEE Xplore” MUST be followed EXACTLY. This specification is
found on:
https://www.ieee.org/documents/31296_IEEE_PDF_Spec.zip
The conference is required to ensure that
documents follow this specification. Simplified requirements for creating PDF
files for IEEE Xplore are enumerated in:
IEEE
Requirements for PDF Documents v3.2 [PDF]
The submitted file:
·
must not be
in compressed format
·
must not
have Adobe Document Protection or Document Security enabled,
·
must have
'A4' (210 x 297mm) sized pages,
·
must be in
first-page-first order, and
·
must have
ALL FONTS embedded and subset.
It particular, it is extremely important
that ALL FONTS ARE EMBEDDED in the PDF file. There is no guarantee that the
viewers of the paper (reviewers and those who view the proceedings
electronically after publication) have the same fonts used in the document. If
fonts are not embedded in the submission, you will be contacted and asked to
submit a file that has all fonts embedded. Please refer to your PDF file
generation utility's user guide to find out how to embed all fonts.
Filename: The
filename of the document file is not important since the submission system will
rename the file but please make sure that you use .pdf extension for the file.
After you submit the paper, please make a note of your paper number and use it
in all your correspondence.
File Size Limit: Authors
will be permitted to submit a document file up to 4 MB (megabyte) in size. To
request an exception, please contact the conference contact persons listed
above.
Gathering the required information: When
you have your document file ready, gather the following information before
entering the submission system: Document file, Name, affiliation, address, and
e-mail address of each author, Paper title, Text file containing paper abstract
in ASCII text format (for copying and pasting into web page form).
Obtaining an EDAS account: Please
obtain a username and password from the on-line submission system EDAS. This can be done in one of two ways:
·
If you have
used the EDAS system previously, for this or any other conference, then you
already have an account on the system. Thus, there is no need to create a new account.
Simply use your existing account. Your username will be your email. If you
cannot remember your password then ask EDAS to email it to you by following the
link EDAS
PASSWORD REMINDER.
·
If you are
a new user of the EDAS system then create an new account by following the link NEW
EDAS ACCOUNT.
Please make a note of your username and
password as you will need them to make more submissions, edit existing
submissions, update personal information, and submit final version of papers.
Submitting the proposal: Go
to the paper submission page
AEECT 2011 Paper Submission Page (https://edas.info/N10903)
When you submit your proposal, you will be
asked to enter the paper title, keywords, abstract text, subject category, and
authors' contact information. You will also be asked to upload the file
containing your proposal. Depending on the size of your file and your internet
connection speed, the file upload may take a few minutes. If all necessary
information has been entered, the system will display a short message giving
you the ID number of your paper. You will also receive an e-mail notification
with the details of your submission. If you do not see the confirmation page
after uploading your file, you may not have successfully completed your file
upload. If you encounter trouble, please contact the conference contact persons
listed above.
Review Process: Your
submitted paper proposal will be checked for errors and you will be notified if
you need to re-submit your proposal. If your submission passes inspection, it
will be entered into the review process. Depending on the subject of your
proposal, the Technical Program Chairs will assign your technical paper to a
committee of reviewers (not fewer than three reviewers) for their demonstrated
knowledge in the subject of your proposal. The reviewers will review your
proposal and will rate it according to quality, relevance, originality, and
clarity of presentation. The conference Technical Program Committee will use
these reviews to determine which papers will be accepted for presentation
during the conference.
Review Results: The
Technical Program Committee's decision will be posted on the website by the
"Authors Notifications" deadline shown above. Authors can login using
their online username and password and check the status of their paper and the
reviewer comments. The review result, along with reviewer comments if any, will
also be communicated to the submitting authors by email.
Revising Accepted Papers: If
your paper is accepted by the review process for presentation and publication
at AEECT 2011, you should prepare your final paper for submission. This will be
substantially the same as the technical paper proposal but must take into
account reviewers' comments. The AEECT 2011 Technical Program Committee
reserves the right to reject a final paper if the reviewers' comments are not
adequately addressed.
Final Paper Formatting:
When preparing your final document, use the same formatting specifications
described above. Final papers not conforming with the required format
will not appear in the proceedings.
AEECT 2011 papers will be included in IEEE
Xplore®. Therefore, all final paper files must adhere to the IEEE Xplore PDF
specifications for compatibility. If your final paper file is not IEEE Xplore-compliant
then it will be automatically withdrawn from presentation and publication.
More details on creating IEEE
Xplore-compliant PDF files can be found under "File Format" discussed
in "Step
1: Prepare a properly formatted proposal" above.
In order to facilitate the process of
creating and verifying PDF files, AEECT 2011 has registered for use of the IEEE
tool: IEEE PDF eXpressTM. This is a free service to IEEE
conferences, allowing their authors to make IEEE Xplore-compliant PDFs
(Conversion function) or to check PDFs that authors have made themselves for
IEEE Xplore-compliance (PDF Check function).
In order to verify that your final paper is
IEEE Xplore-compliant please follow the steps below:
1. Go to the IEEE PDF eXpresssite
and log-in as follows:
First-time users:
a. Click "New Users - Click
Here".
b. Enter AEECT11x for the Conference
ID, your email address, and choose a new password. Continue to enter information as prompted.
c. You will receive online and email
confirmation of successful account setup.
Previous users, but using it the first time
for the AEECT 2011 conference:
a. Enter AEECT11x for the Conference
ID, your email address, and enter the password you used
for your old account.
b. When you click "Login", you'll
receive an error saying you need to set up an account. Simply click
"Continue". By entering your previously used email address and
password combination, you will enable your old account for access to the AEECT
2011 conference.
c. Check that the contact information is
still valid, and click "Submit".
d. You will receive online and email
confirmation of successful account setup.
Returning users:
a. Enter AEECT11x for the Conference
ID, your email address, and password.
2. For each
AEECT 2011 paper that you want to process, click "Create New Title".
3. Enter
identifying text for the paper (title is recommended but not required).
4. Click
"Submit PDF for Checking" or "Submit Source Files for
Conversion".
5. Indicate
platform, source file type (if applicable), click Browse and navigate to file,
and click "Upload File". You will receive online and email
confirmation of successful upload.
IEEE PDF eXpress can convert the following
file types to PDF:
·
Microsoft
Word
·
WordPerfect
·
Rich Text
Format
·
Freelance
·
LaTeX (A
DVI and supported image files must be included in a compressed archive)
·
PageMaker
(images should not be embedded, included with main file in a compressed
archive)
·
FrameMaker
·
Word Pro
·
Quark
(*.qxd and images files must be included in a compressed archive)
*For documents created in formats that do
not embed source files, include all support files with the final manuscript in
a folder. Put this folder in a compressed archive for submission. If it is
possible to embed images in the source document, you should do so to avoid
potential issues, such as missing graphics.
IMPORTANT: A DVI (DeVice Independent file)
is required for LaTeX conversions, in addition to all associated image files.
Make sure that your LaTeX system can output a DVI, otherwise it cannot be
converted. Be sure also to check that your images are properly referenced, and
that DVI can handle the image file types used (DVI does not handle some newer
image types, such as *.png).
6. You will
receive an email with your Checked PDF or IEEE PDF eXpress-converted PDF
attached. If you submitted a PDF for Checking, the email will show if your file
passed or failed. Take one of the following actions:
If the PDF submitted fails the PDF check:
a. Submit your source file for conversion
by clicking "Try again", then "Submit Source Files for
Conversion" OR
b. Read the PDF Check report, then click
"The PDF Check Report" in the sidebar to get information on possible
solutions OR
c. Click "Request Technical Help"
through your account.
If you are not satisfied with the IEEE PDF
eXpress-converted PDF:
a. Resubmit your source file with
corrections by clicking "Try again", then "Submit Source Files
for Conversion" OR
b. Submit a PDF by clicking "Try
again", then "Submit PDF for Checking" OR
c. Click "Request a Manual
Conversion" through your account.
If the PDF submitted passes the PDF Check,
or you are satisfied with your IEEE PDF eXpress- converted PDF:
a. Submit your IEEE Xplore-compatible
PDF(s) according to the AEECT 2011 online final paper submission guidelines
below.
Note: Uploading a paper to IEEE PDF eXpress
is NOT the same as submitting the final paper for publication. You will still
need to submit the checked PDF of your final paper through EDAS. Please
refer to the AEECT 2011 online final paper submission guidelines below.
Final Paper Submission:
You are required to submit the IEEE Xplore-compliant PDF file of your final
paper by the "Final Submissions and Registrations" deadline shown
above. NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE.
Kindly note that one of the authors must register (see
Step 8) to enable submission of the final paper. Failure to meet the
deadline will result in an automatic withdrawal of your paper for presentation
and publication.
Please follow the steps below to submit
your final paper electronically:
1.
Go to the
on-line submission system EDAS
and log-in using your EDAS account (this should be the same account you have
used to submit the initial paper proposal). Your username will be your email.
If you cannot remember your password then ask EDAS to email it to you by
following the link EDAS PASSWORD REMINDER.
2.
Click on
the "My Papers" menu item at the top of the page. This will produce a
list of all your papers on the EDAS system.
3.
Click on
the title of the paper that you want to submit. This will take you to the
individual paper page that contains all details of the paper.
4.
Make sure
that all author information are stored correctly on EDAS and matches the
information on the PDF file. Author information (e.g. names, affiliations,
etc.) that will appear in conference publications and materials (e.g.
Proceedings, program, badges, etc.) will be taken from the EDAS system and not
from the submitted PDF file. In particular:
o Make sure that ALL paper authors are included on the
author list on EDAS. If you need to add/delete an author then click on the
"Add Author" icon within the "Authors" field.
o Make sure that the order of authors on EDAS is correct.
If you need to change the order of authors then click on the "Move Author
Up" and "Move Author Down" icons within the "Authors"
field.
o Make sure that all authors update their profile
(affiliation, email, country, etc.) on the EDAS system. To achieve this, the
author needs to log-in to his/her EDAS account and click on the "My
Profile" menu at the top of the page.
5.
Make sure
that all paper information are stored correctly on EDAS and matches the
information on the PDF file. Paper information (title, abstract, keywords) that
will appear in conference publications (e.g. book of abstracts, proceedings,
CD-ROM, etc.) will be taken from the EDAS system and not from the submitted PDF
file. If you need to modify paper information then click on the
"Edit" icon next to the "Title" / "Abstract" /
"Keywords" field.
6.
Click on
the "Upload Manuscript" icon within the "Final Manuscript"
field. This will take you to a new page. Click on the "Browse" button
and browse to your IEEE Xplore-compliant final PDF file. Click on the
"Upload Manuscript" button to upload the selected file to the system.
Depending on the size of your file and your internet connection speed, the file
upload may take a few minutes. If the file is uploaded successfully then a
confirmation message will be displayed. You will also receive an e-mail
confirmation with the details of your submission. If you do not see the
confirmation page after uploading your file, you may not have successfully
completed your file upload. If you encounter trouble, please contact the
conference.
Final Paper Inspection:
Similar to the proposal submission, your final document will be checked to
ensure that it meets all formatting and compatibility requirements to be
included in a visually pleasing and IEEE Xplore-compliant proceedings. If we
encounter errors in the appearance or compatibility of your document file, you
will be contacted by email.
Copyright Form: Every AEECT
2011 paper accepted for presentation and publication MUST have attached
to it an IEEE Copyright transfer form. You are required to submit the
IEEE Copyright transfer form by the "Final Submissions and Registrations"
deadline shown above. NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE.
Failure to submit the IEEE Copyright transfer form by the deadline will result
in an automatic withdrawal of your paper for presentation and publication.
Please follow the steps below to submit
your IEEE Copyright transfer form electronically:
1.
Go to the
on-line submission system EDAS
and log-in using your EDAS account (this should be the same account you have
used to submit the initial and final papers). Your username will be your email.
If you cannot remember your password then ask EDAS to email it to you by
following the link EDAS PASSWORD REMINDER.
2.
Click on
the "My Papers" menu item at the top of the page. This will produce a
list of all your papers on the EDAS system.
3.
Click on
the title of the paper that you want to submit the copyright form for. This
will take you to the individual paper page that contains all details of the
paper.
4.
Click on
the "Record Copyright Form" icon within the "Copyright
form" field. This will take you to a new page. Click on the
"Copyright submission" button. This will take you to an IEEE
Electronic Copyright Form page generated specifically for your paper. Follow
the instructions there to submit an electronically signed copyright transfer
form to IEEE. Note that once you perform this step successfully you will not
need to fax or mail a paper copyright form.
Author Registration:
The final version of your accepted paper will appear in the conference
proceedings provided that at least one of the authors registers. This must be
carried out on or before the "Final Submissions and Registrations"
deadline shown above. Registration fees and Instructions for registration are
available under the Registration section
Prepare a 15-minute presentation and bring is on a Flash memory. The presentation computer has PowerPoint and PDF Reader.
AEECT 2011 reserves the right to exclude a paper from distribution after the conference (e.g., removal from IEEE Xplore) if the paper is not presented at the conference.