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Travel Grants

The IEEE Computational Intelligence Society (IEEE CIS) will offer a limited number of Travel Grants for

1. Students (undergraduate or graduate students, from any country)
2. Professional Researchers from Developing Countries

who are presenting one or more papers at IEEE CIS-sponsored conferences. One application system will be used for both students and professionals.

Requirements for Students:

• Membership of IEEE (join IEEE here)
• Membership of IEEE Computational Intelligence Society (join IEEE CIS here). Note that IEEE CIS is listed as an optional society membership under IEEE).
• A “Proof of University Attendance” on university letterhead certifying that the student carries at least 50% of a normal full-time academic program as a registered undergraduate or graduate student in a regular course of study.
• A “Recommendation Letter” from the student's supervising professor on university letterhead that the student is the major contributor to the paper and approximately what was the student's contribution in percent to the paper. In the event that the student is the sole author of the paper, no letter is needed.
• A hand-signed scanned form for US government purposes:
  1. If you are a USA resident, please fill out a W9 form
  2. If you are not a USA resident, please fill a W8 form (see example)

Requirements for Professionals from Developing Countries

• Be a higher-grade member of IEEE and IEEE Computational Intelligence Society (join IEEE CIS here).
• Be the author or co-author of an accepted paper in the conference, actually attend the conference and present the paper.
• A “Contribution Letter” confirming that you have contributed to at least 50% of the research presented.
• A "Funding Justification Letter” attesting by an honor-bound signature that the conference registration fee would pose an economic hardship on the applicant, such that they would be unable to attend the conference without the support of the travel grant.
• A hand-signed scanned form for US government purposes:
  1. If you are a USA resident, please fill out a W9 form
  2. If you are not a USA resident, please fill a W8 form (see example)

Important Dates:

Submission of applications	September, 5 - September, 19
Review of applications	September, 19 - October, 3
Notification of acceptance	October, 4

Instructions:

1. Browse to the IEEE CIS Grant Application System (https://ieee-cis.org/gas/)
2. First-time users should create a new account by pressing the “Register here!” link
3. Follow the instructions and fill all the personal data in the “User Profile”
4. Select “User Account” (top menu) to have access to the current open calls for submissions (please check dates)
5. By using the online form, choose the corresponding file for each requirement. 
6. Please confirm that you have uploaded all the documents correctly.

Travel Grants Information:

• 800 USD for people living in a different continent than the conference location
• 400 USD for people living in the same continent of the conference location

Important Notes:

• Applicants must be IEEE CIS members in order to be able to process your application.
• Only one author per paper will be awarded a travel grant and an applicant can receive only one grant per year.
• IEEE/IEEE CIS Membership will be confirmed automatically through the IEEE Member database.
• Student applicants will be required to present proof of university attendance documentation at the conference.
• Students who receive travel grants will be expected to volunteer to assist the conference management team. Duties may include assisting with registration, ticket acceptance, audio-visual requirements, and other conference matters. It is not expected that this volunteering will interfere with any student's opportunity to attend most of the technical sessions, nor with presenting their own paper at the meeting.

If you have any questions please contact Dr. Demetrios Eliades (demetrios.g.eliades@ieee.org).

For more details:

• https://cis.ieee.org/conference-travel-grants.html
• https://cis.ieee.org/conference-travel-grants/148-ieee-cis-outstanding-student-paper-travel-grants-instructions.html

 

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