16th IEEE Integrated STEM Education Conference
Princeton University, McDonnell Hall, NJ, USA
Saturday, March 14, 2026
Remote Presenter Video Recording Guide
Complete Step-by-Step Guide to Record and Upload Your Video, Slides, and Presentation
Congratulations! Your paper (full, work-in-progress), poster, or workshop has been accepted for presentation at IEEE ISEC 2026! Since IEEE ISEC 2026 will be held as a hybrid conference on Saturday, March 14, 2026, you are required to record and submit a video of your talk by March 10, 2026. This will give us enough time to check the recording.
Important: Please upload your PDF version of the presentation also. Make sure to upload your PDF version of the paper in EDAS. At least one of the authors needs to register for the paper to be presented and archived in IEEE Xplore.
Important Deadlines
Please ensure you submit all materials by the specified dates below
March 10, 2026
Video Recording & Slides Submission Deadline
All pre-recorded presentation videos and PDF slides must be uploaded by this date
All pre-recorded presentation videos and PDF slides must be uploaded by this date
March 14, 2026
Conference Date (Saturday)
IEEE ISEC 2026 Hybrid Conference at Princeton University
IEEE ISEC 2026 Hybrid Conference at Princeton University
Video Recording Guidelines for Remote Presenters
- Full & Work-in-Progress Papers (Virtual): Maximum 15 minutes
- Posters (Virtual): Maximum 10 minutes
- Workshops (Virtual): Maximum 45 minutes
- Platform: Use Zoom for recording (recommended for consistency)
- Format: MP4 format with H.264 video codec
- Picture-in-Picture: Presenter must be visible in the video
- Upload Location: https://ieee-isec.info
- Alternative Software: Camtasia, VidGrid (if you have access)
- Materials: Upload both video recording and PDF slides
Step-by-Step Recording Guide
1
Create Your Zoom Account & Download Zoom
Creating Your Zoom Account
- Visit: Go to https://zoom.us
- Sign Up: Click the "SIGN UP, IT'S FREE" button to get started
- Use Work Email: Sign up using your work email address
- Activate Account: Check your email and activate your account
Downloading Zoom Client
- Download: Visit https://zoom.us/download
- Install: Download and install the "Zoom Client for Meetings"
- Setup: Install the application for your operating system
Important: Make sure you're using a computer with a front-facing camera and built-in microphone. Most laptop computers should work fine.
2
Enable Automatic Recording in Zoom
Setting Up Automatic Recording
- Sign In: Sign in to your Zoom account at zoom.us
- Account Settings: Click "Account Settings" in the ADMIN section on the left
- Recording Tab: Click the "Recording" tab at the top
- Enable Automatic Recording: Look for "Automatic Recording" and turn it ON
- Local Recording: Ensure local recording is enabled for your account
Important: Turning on Automatic Recording means your meeting will start recording automatically when you begin. This saves you from having to manually click the record button.
3
Start Your Presentation & Introduce Yourself
Getting Ready to Record
- Prepare Slides: Open your presentation in PowerPoint or Keynote
- Open Zoom: Open the Zoom client and sign in to your account
- New Meeting: Click "New Meeting" to start
- Auto Recording: Local recording should start automatically (if enabled)
- Start Video: Make sure your video is started in Zoom
Introduce Yourself
- Professional Introduction: Start with your name and affiliation
- Example: "My name is John Smith, I am a PhD candidate at the University of Cambridge, UK. The paper I will be presenting today is titled 'Recording Professional Videos for Online Conferences.'"
- Picture-in-Picture: The video will include a small window with you inside, making it look professional
- Check Audio: Ensure your microphone is not muted (you should see "Mute" button, not "Unmute")
- Check Video: Ensure your video is started (you should see "Stop Video" button, not "Start Video")
Pro Tip: The video you record will always include a small picture-in-picture window with you inside. This makes your presentation look professional and engaging.
4
Share Your Screen & Present
Sharing Your Presentation Screen
- Click "Share Screen": After your introduction, click the "Share Screen" button at the bottom
- Select Window: Share the window with PowerPoint or Keynote (NOT the entire desktop)
- Audio Settings: Do NOT select "Share computer sound"
- Video Settings: Do NOT select "Optimize Screen Share for Video Clip"
- Confirm: Click "Share" to begin sharing your presentation
Tips for High-Quality Talks
- Keep it Simple: Don't squeeze too much material into each slide
- Large Font Sizes: Use large, readable fonts throughout
- High-Level Ideas: Focus on highlights, not all technical details
- Start Strong: Grab attention with a compelling introduction
- Use Examples: Work through algorithms with simple examples
- Keep Calm Pace: Don't rush - deliver at a leisurely pace
- Use a Timer: Keep track of time (15 min for papers, 10 min for posters)
Important: Your talk should get the audience interested in your paper, rather than replacing the paper. Present only a few highlights of your original contributions and emphasize high-level ideas.
5
Complete Recording & Locate Video File
Testing and Saving Your Video
- End Meeting: When you're done presenting, click "End Meeting"
- Processing: Zoom will process your recording and save it locally
- File Location: Video will be stored in a local folder (typically Documents/Zoom)
- File Format: Your recording will be saved as an .mp4 file
- Verify File: Check that the video file exists and plays correctly
Important: Make sure your MP4 video file uses H.264 as the video codec. This is the default for Zoom recordings but verify if using other software.
6
Upload Video & Slides to IEEE-ISEC.INFO
Step-by-Step Upload Instructions
- 1. Visit https://ieee-isec.info
- 2. Click "Sign In" if you have an account from previous years, or click "Sign Up" to create a new account with your name, affiliation, and email
- 3. Check your email and click the activation link (This is mandatory!)
- 4. Sign in to your activated account
- 5. Click your avatar on the top right corner, then select "Papers" or "Posters"
- 6. Click the "Add all your authored papers and talks to this list" button
- If you don't see your papers, check the spelling of your name in your profile matches the author list
- You can also add your paper using the paper number directly if you know it
- 7. Click the "Upload Video" button (for talk videos) and "Upload Slides" button (for slides)
- 8. For videos: Click "Select your video as an MP4 file", select your video file, then click "Upload"
- Ensure H.264 is used as the video codec in your MP4 file
- You'll receive a confirmation email after successful upload
- 9. For slides: Follow similar steps to upload your PDF presentation
- 10. Verify your upload by clicking the "Video" button to download and check
Approval Process:
Your video and slides will not be available to conference attendees until approved by the conference chairs. You'll receive another email when your submission is approved. Your materials will be visible to conference organizers immediately, and you can re-upload a new version at any time before the deadline.
Your video and slides will not be available to conference attendees until approved by the conference chairs. You'll receive another email when your submission is approved. Your materials will be visible to conference organizers immediately, and you can re-upload a new version at any time before the deadline.
Quick Links & Resources
Final Important Reminders
- Deadline: Submit video and slides by March 10, 2026
- Time Limits: Papers (15 min) | Posters (10 min) | Workshops (45 min)
- Upload Location: https://ieee-isec.info (NOT email or Google Drive)
- Video Format: MP4 with H.264 codec (Zoom default)
- Picture-in-Picture: Ensure you're visible in the video
- PDF Slides: Upload PDF version of your presentation
- EDAS Upload: Also upload your paper PDF to EDAS
- Registration: At least one author must register
- Test Recording: Do a test run before your final recording
- Account Activation: Click the activation link in your email (mandatory)
- Approval Process: Videos require approval before being visible to attendees
Need Help?
If you have any questions or need additional assistance,
please send an email to our support team:
support@duetone.com
Copy: ashutosh.dutta@ieee.org
We're here to help ensure your presentation is a success!
That's it! Your slides and video will be visible to the conference organizers and you only.
You can download them or upload a new version at any time.