Orlando Section Directory   Newsletter: Calendar of Events Chairman's Corner Chapter Meetings: Comments Employment Opportunities Minutes PACE SCOOP Volunteers Needed Previous Issues   ICITA 2004	Orlando Section Monthly SCOOP, April 2003 https://www.ieee.org/scoop Biannual issue for IEEE Section Chairs and Treasurers Vicki Waldman, Editor; Tracy Hawkins, Manager Section/Chapter Support * Biannual SCOOP Issue For Treasurers Too * e-Notice: Automated Electronic Newsletters! * Encouraging Continued Volunteer Involvement * February Membership Statistics, A Real Drop? * "Annual Statistics of the IEEE" Online * Faraday Lecture 2003, Video Tapes Available Financial information: * Technical Symposia Grant Program 2003 * Unit Reserve Guidelines * IEEE Foundation's Latest Grants To Impact Pre-College Education * Finding Answers to Your Financial Questions   BIANNUAL SCOOP ISSUE FOR TREASURERS TOO   IEEE Section/Chapter Support will no longer produce the separate biannual newsletter "Dollars and Sense" for Unit Treasurers. The information and articles that would have been included in that newsletter will now be incorporated into a special biannual (April and October) edition of SCOOP. These expanded issues of SCOOP will include Unit Treasurers in the distribution.     E-NOTICE: AUTOMATED ELECTRONIC NEWSLETTERS!   Initial development of an automated electronic newsletter service, e-Notice, for use by unit volunteers has been completed. This capability was used for the rollout of the IEEE Institute Online Alert. The service is currently being piloted by IEEE Canada, the San Francisco Bay Area Council, the Fort Worth Section, IEEE Power Engineering, Solid State Circuits, and Broadcast Technology Societies.   The key components of the service are: * The Section provides the mail piece * Staff creates the distribution list * Staff sends the message * Staff manages the unsubscribes * Staff tracks the mailing statistics * Staff manages the bounces   Not all phases of the e-Notice service are completely automated for staff. However, since this service will significantly reduce the time and energy needed to maintain an electronic mailing list for an organizational unit, Sections are now invited to participate. For more information or to register visit: https://www.ieee.org/e-notice.     ENCOURAGING CONTINUED VOLUNTEER INVOLVEMENT   How can you keep your volunteers? One way may be positive reinforcement in the form of praise, recognition and feedback. These are proven methods of encouraging continued volunteer involvement and are often the crux of volunteer retention. Keeping in mind that not everyone likes to recognized in the same way, here are some ideas:   * Specific feedback (do not simply say "thanks for serving as Treasurer," but state detail "we really appreciate the fact that you take the time to reconcile the bank statements each month and to keep us within our planned budget.").   * A handwritten note, or an email copying Region level volunteers or others.   * A special "thank you" in the Section newsletter or on the Section's web page.   * Formal recognition in the form of a certificate, plaque or pin (purchased locally or through Section/Chapter Support. See the "products" link at https://www.ieee.org/scs).   * For Section Executive officers and Chapter Chairs: a letter to employer from the Vice President of Regional Activities. (available at no cost through IEEE Section/Chapter Support. The request form is on the web at https://www.ieee.org/scs, select the button for "FORMS.")     FEBRUARY MEMBERSHIP STATISTICS, A REAL DROP?   In February, IEEE membership totaled 294,338. This appears to be a 14.9 percent decrease from February 2002, but can be explained by changes in the IEEE's renewal cycle.   These changes include deactivating Life Members who did not return their renewal profiles, and moving the renewal grace period for members in Regions 8-10 to coincide with that of Regions 1-7. Life Members whose memberships were inadvertently terminated will be reinstated upon request. Memberships for those who did not renew by February were terminated and placed in arrears.   For more information, read the February 2003 Membership Development Progress report at https://www.ieee.org/organizations/rab/md/mdprogrpt.html.     "ANNUAL STATISTICS OF THE IEEE" ONLINE   The "2002 Annual Statistics of the IEEE" is available on the IEEE Web site at https://www.ieee.org/organizations/corporate/secrpt/. It is accessible from the Volunteer Resources or About the IEEE pages. An IEEE Web Account is required to access these pages.     FARADAY LECTURE 2003, VIDEO TAPES AVAILABLE   Did you miss the opportunity to take part in the live presentation of the February 2003 IEE Faraday Lecture? The IEE Faraday Lecture is designed for 14-16 year-old students and is presented by a team of six specially chosen presenters, all talented young scientists. This year's subject, "Fighting Crime with Science," interactively simulates a police investigation using optics and computers to construct a crime scene and demonstrate the growing role for technology and forensics in creating a safe society. Copies of the 2003 Lecture are now available on videotape at the cost of $15USD. Please contact Celeste Torres at c.torres@ieee.org or phone +1 732 981 3425. For more information on the Faraday Lectures, go to https://www.ieee.org/organizations/eab/precollege/faraday/index.htm.     TECHNICAL SYMPOSIA GRANT PROGRAM 2003   In 2002, IEEE Regional Activities provided grants of $500 each to ten events in five of the IEEE's 10 Regions. The 2003 program is underway, and one symposium has already been funded in Greece. The guidelines have changed slightly for 2003: priority will be given to those units who have not been funded in the past; events shall be one day in length; and recurring (or annual) events shall not be funded.   For more information and the grant request form visit https://www.ieee.org/scs and click on "FORMS". Please direct questions to Tracy Hawkins (t.hawkins@ieee.org).     UNIT RESERVE GUIDELINES   Each IEEE Organizational Unit that generates revenue, or is authorized by the IEEE Board of Directors to receive assessments or a portion of IEEE dues, may have custodial responsibility for a portion of IEEE Reserves, to the extent determined by the Board of Directors (Policy Manual 11.4.A). Reporting of the reserves will be included in the year-end reports (Financial Operations Manual 4.A).   Unit reserves should be adequate but not excessive. As a general guideline, a reserve up to three times the annual rebate, after known commitments and unusual requirements are deducted, would be considered reasonable.   In special circumstances, such as being in a good location for conferences, some Units can provide outstanding services to their members as well as generate surplus funds. In keeping with the policy of avoiding large reserves, the level of activity should be increased so as to best serve the interests and needs of the membership. This can be done through additional meetings, conferences, educational programs, publications, etc., or by putting these funds to work elsewhere in the Institute, through Regional Activities, Technical Activities, Educational Activities, or other Sections, Chapters, or Branches within the Region. (Policy Manual 9.7. The IEEE Policy Manual can be found in PDF format on the web at https://www.ieee.org/policies)     IEEE FOUNDATION'S LATEST GRANTS TO IMPACT PRE-COLLEGE EDUCATION   At its March 2003 Board of Directors Meeting, the IEEE Foundation authorized just over US$60,000 in new grants to support projects that encourage collaborations between engineers and local school districts; cultivate the next generation of engineers; and increase the understanding of the complex interactions between science, technology, and society. To view a full list of the grants awarded to date in 2003 please visit us on the web at https://www.ieee.org/organizations/foundation/html/2003grants.html. For additional information contact Glenys Gotthardt, IEEE Foundation, telephone +1 732 981 3435; email foundation-office@ieee.org.     FINDING ANSWERS TO YOUR FINANCIAL QUESTIONS   A quick and easy reference for answers to your financial questions is the Treasurer's Handbook. It can be found on the web at https://www.ieee.org/treasurers. Often under revision to provide the most current information, each category includes an IEEE staff contact in case you have additional questions. Some of the subjects covered are: required financial reports, funding, solicitations, travel expense guidelines, record retention schedules, and banking and investment guidelines.   Another resource for financial information is the "Financial Operations Manual", available in PDF format at https://www.ieee.org/organizations/vols/ . Look for the file in Administration/Finance under the heading "Resources for All Volunteers."   IEEE CONTACT INFORMATION   IEEE Operations Center https://www.ieee.org 445 Hoes Lane Piscataway NJ 08855-0331 Switchboard: +1 732 981 0060   IEEE Regional Activities https://www.ieee.org/ra +1 732 562 5501 (voice) +1 732 463 3657 (fax) regional.activities@ieee.org   The SCOOP https://www.ieee.org/scoop +1 732 562 5564 (voice) +1 732 463 9359 (fax) scoop@ieee.org To subscribe to receive the SCOOP regularly (or unsubscribe), send an email to majordomo@majordomo.ieee.org stating "subscribe (or unsubscribe) scoop-news[your email address]" without quotes, brackets or additional text.
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