Since this chapter is relatively young, not all of the officer positions need to be filled all the time. Below is a detailed description of the roles and responsibilities of each of the officer positions for an older, larger chapter.
Chairman
- Conduct meetings; review and approve all annual reports
- Attend IEEE Section Executive Committee meetings
- Assist the Program Director in arranging Chapter Meetings, selecting future guest speakers
- Introduce guest speakers at meetings
- Coordinate regular updates to Chapter website (writing new Tutorials, Book Reviews, etc)
- Work with Section and AESS National to establish Chapter Awards or to Sponsor a Distinguished Lecturer
- Select Nominating Committee for next year's officers
- Fill any officer positions vacated by moves, outside obligations, etc
Vice-Chairman
- Preside in Chair's absence
- Participate in Program planning (dual appointment as Program Chair recommended)
- Assist Chair with long-range plans and goals
- Coordinate student activities, member outreach
Secretary
- Responsible for Chapter correspondence
- Compile information for the Newsletter / Website (dual appointment as Newsletter Editor / Webmaster recommended)
- Prepare meeting announcements/reports for the Chapter/Section websites
- Ensure local Universities receive meeting notices
- Responsible for keeping track of attendance at meetings
- Assist the Program Director in arranging Chapter Meetings
Treasurer
- Responsible for Chapter finances
- Prepare the annual financial report for the Chair's review and submit to Section Treasurer
- Record any funds recieved from the Section and prepare requests for additional funds as necessary
- Collect payements at Meetings (when there is a fee)
- Pay or reimbrse guest speaker's lunch/dinner fee and pay all approved invoices
- Assist the Program Director in arranging Chapter Meetings
Program Director
- Coordinate Chapter Meetings and Programs
- Recommend speakers/topics for future meetings or programs
- Arrange for guest speakers approved by the Chair
- Coodinate logistical arrangements for meetings (place, time)
- Provide meeting information (title, abstract, speaker bio, meeting place, time, etc) to the Secretary and/or Newsletter Editor
- Arrange for any equipment needed by speakers (projector, blackboard, etc)
- Provide for the guest speaker at the meeting (introduce to Chapter members, act as speaker's host, etc)
