Background
The Vehicular Technologies Conference ’98 generated a surplus. A part of the surplus was presented to the IEEE Canada Board of Directors with the stipulation that the funds be administered for the benefit of students. IEEE Canada will distribute a part of the interest of this surplus as the “IEEE Canada Vehicular Technologies Travel Grant”.

Purpose
To support IEEE student members of Canadian (IEEE Region 7) Universities or Colleges who wish to attend and present a paper at a Vehicular Technologies Conference or other IEEE Conference related to Vehicular Technologies, in 2004.

Schedule
Application deadline: November 1st
Selection of recipient(s): November
Region ExCom approval: December
Recipient notified: December

Eligibility
Candidates for this grant shall be IEEE Student Members in good standing in a Canadian University or College, independent of the level of study (college, undergraduate or graduate).

Scope
Each travel grant will be up to 50% of actual travel costs, based on submitted receipts in accordance with the current IEEE Canada Travel Expenses Guidelines, up to a maximum of $1500 per student, per calendar year. More than one bursary could be awarded per year, but the total amount should not exceed $1500 per year.

Application Package
The application will contain at a minimum the following:
1. Name of conference or IEEE Activity
2. Paper title and abstract or detailed explanation of reason for attending the IEEE activity
3. Proof of acceptance for presentation or attendance of IEEE activity
4. Budget of anticipated travel costs

Basis of Selection
Applications will be evaluated based on the following criteria:
1. Relevancy of the conference/activity with Vehicular Technologies technical field(s)
2. Sponsorship of the conference/activity by the IEEE
3. Presentation of a paper accepted by the conference committee
4. Relevancy of the paper presented to Vehicular Technologies technical field(s)

Submit Applications
Applications will be directed to the IEEE Canada Administrative Assistant at the following address:
Cathie Lowell
18 Robinhood Drive,
Dundas, Ontario
L9H 4G1

Award
Once a travel grant has been approved for a student to attend a specific conference, this student may still receive the bursary even if the paper(s) was not accepted by the conference committee. The grant may only be used to attend the event specified in the application submitted.

A letter of congratulation by IEEE Canada will be issued to all recipients of this award as well as a cheque upon submission of the expense report with receipts.