Authors must submit the final version of their video electronically through the Paperplaza system no later than 23:59:59 Pacific Time on June 19, 2017. Before submitting the final version, authors are expected to revise their video and the accompanying paper taking into account the feedback from the reviewers. Six pages in the standard IEEE Conference Paper Format based on the LaTeX template or Microsoft Word template are allowed for each accompanying paper. Only final submissions will be included in the conference proceedings and in IEEE Xplore. At least one of the authors listed on the video contribution must be registered for the conference when the final version is uploaded. A single regular conference registration can be used to upload two contributions. A single student conference registration can be used to upload one contribution. Before uploading, check your PDF file for IEEE Xplore compliance and prepare:
1. A video (1.5-3 minutes, max. 50MB) in one of the most common media formats;
2. A PDF file of your paper (max 500kB) that has passed the IEEE PDF compliance test;
3. A Summary.txt and a ReadMe.txt files accompanying your video (cf. Step 5).
For detailed instructions, please follow the guidelines below.
Step-By-Step Guidelines to Submit Your Final Video
Step 1: Prepare your final video (1.5-3 minutes, max. 50MB). Please do not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. Using MPEG-1 or MPEG-4 video formats is strongly recommended. Accepted video contributions will be included in the DVD Conference proceedings and also in IEEE Xplore. There, the video will appear together with the PDF of the accompanying paper.
Step 2: Prepare your final accompanying paper using the available LaTeX or Microsoft Word templates and following these paper preparation instructions. Make sure to have the latest templates and do not change the formatting in any way. The paper should be in PDF format and not exceeding 500kB.
Step 3: Check that the names of all authors and their order is identical in the PaperPlaza submission system, the video, and the accompanying paper. Please write author names with only the first letter capitalized, that is, use "Firstname Lastname" in all instances and do not use "FIRSTNAME LASTNAME" anywhere.
Step 4: Perform the IEEE PDF compliance test of your accompanying paper. If it does not pass the test, you cannot continue and may read the PDF Test Help to revise the format of your accompanying paper until it passes the test.
Step 5: Please prepare the following two plain text files:
1. Summary.txt file (max 1 KB). Describe in five sentences or less the contents or value of the video. This file helps IEEE Xplore users to make downloading decisions.
2. ReadMe.txt file (max 10 KB). This file must include the following sections:
a. Description: An overall description of the objects and what the audience can expect to gain by downloading them;
b. Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player;
c. Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.
Note that both of the above files should be in plain text format and have a .txt extension. They are needed by IEEE in order to include the video in IEEE Xplore.
Step 6: To process the copyright transfer for each contribution, follow the "Copyright Transfer" link, and you will be taken to the IEEE copyright transfer site (IEEE eCP) in a new window. Follow the steps as described on IEEE eCP pages and make sure that the video title and author list are correct before your perform the copyright transfer.
Step 7: Upload the following files:
1. A video (1.5-3 minutes, max. 50MB) plus a Summary.txt and ReadMe.txt file accompanying your video (cf. Step 5);
2. A PDF file of your accompanying paper (max 500kB) that has passed the IEEE Xplore compliance test.
