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Introduction
The AEECT 2017 paper submission and review
processes will
be entirely electronic and will be conducted online using EDAS as described below:
- Paper Proposals: Authors who wish to participate in the
conference need to register with the EDAS on-line submission system and then use it
to submit their paper proposals.
The technical paper submission (up to 6 pages)
must be
completed on or before the "Submission" deadline listed below.
- Review Process: Technical paper proposals will be reviewed,
using the online review system, by experts selected by the conference
Technical
Program Committee for their demonstrated knowledge of relevant topics.
The
results of the review process will be posted on this website, and
authors will
also be notified by email. Review results will be ready by the "Authors
Notifications" date shown below.
- Final Papers: Authors of accepted technical paper will
prepare a final version of their paper and will submit it using the
EDAS online
submission system. The version of the final technical paper will be
substantially the same as the technical paper proposal but will take
into
account reviewers' comments. The final paper must be completed and
submitted on
or before the "Final Submissions and Registrations" deadline listed
below.
- Registration: The final version of an accepted paper will appear in the conference proceedings provided that at least one of the authors registers. This must be carried out on or before the "Final Submissions and Registrations" deadline shown below.
Format
To make the
review process easy for
reviewers, and to assure that paper proposals and final papers are
readable
through the online review system, authors are asked to submit proposals
that
are formatted according to the instructions given below. Paper proposal
document formatting is identical to final paper formatting. Paper
proposals not
conforming to the required format will be rejected without review.
Similarly,
final papers not conforming to the required format will not appear in
the
proceedings.
Instructions
Authors are
required to complete the
procedures in the following list before the specifiedd deadlines.
Detailed
guidelines for each of these procedures are provided below.
·
Step
1:
Complete a properly formatted proposal
·
Step 2: Submit
the proposal electronically
·
Step 3:
Check the AEECT 2017 website for the status of your paper
·
Step 4:
Revise accepted papers for final submission
·
Step 5:
Verify that your final paper is IEEE Xplore compliant
·
Step 6: Submit
final paper electronically
·
Step 7:
Submit copyright form electronically
·
Step 8: Register
for the conference
·
Step 9:
Prepare a lecture or poster presentation
Deadlines
Contact
Please make
sure that you put the conference name (AEECT 2017) and the paper
number,
assigned by the online submission system, on all correspondence.
Additional
inquiries regarding submission of papers should be directed to:
Dr. Ghazi
Al Sukkar, The University of Jordan, info@aeect.net
Papers
should be formatted for standard A4
size paper using IEEE conference proceedings templates found on:
https://www.ieee.org/conferences_events/conferences/publishing/templates.html
Use the
following guidelines when preparing
your proposal:
LENGTH: You are allowed a total of 6 pages:
LANGUAGE: All papers
must be in English.
PAGE SIZE
AND MARGINS:
·
Papers
should be formatted for standard A4 size (210 x 297 mm) paper.
·
All printed
material including text, illustrations, and charts, must be kept within
the
print area.
·
The top,
bottom, left, and right margins and the space between the two columns
must be
as set in the templates and not changed.
TYPEFACE: To achieve
the best viewing experience for the review process and the conference
proceedings Times-Roman font must be used. If a font face is used that
is not
recognized by the submission system, your paper will not be reproduced
correctly. Use font sizes as used in the template.
TITLE: The title
should be centered and in 24-points size. Do not use LaTeX math
notation (e.g.,
$x_y$) in the title; the title must be representable in the Unicode
character
set. Also try to avoid uncommon acronyms in the title.
AUTHOR LIST: The
authors' name(s) should appear below the title with capital and small
letters.
The authors' affiliation(s) should appear below the names with capital
and
small letters. The order of the authors on the document should exactly
match in
number and order the authors typed into the online submission form.
ABSTRACT: Each paper
should contain an abstract of 75 to 150 words that appears at the
beginning of
the paper. Use the same text that is submitted electronically during
the
on-line submission process.
INDEX TERMS
(KEYWORDS):
Enter 4 to 6 keywords separated by semicolons. Keywords may be selected
from
the IEEE keyword list found at:
https://www.ieee.org/organizations/pubs/ani_prod/keywrd98.txt.
BODY:
·
Major
headings appear centered in the column. Subheadings appear in italic
capital
and small letters. They start at the left margin of the column.
·
All text
must be fully justified with single-line spacing. All paragraphs within
a
section should be indented.
ILLUSTRATIONS
AND COLOR:
·
Illustrations
must appear within the designated margins. They may span the two
columns. If
possible, position illustrations at the top or bottom of columns,
rather than
in the middle.
·
Caption and
number every illustration. Figures and tables should be numbered
consecutively
and separately from each other. The illustration number should be an
Arabic
number for figures and a Roman number for tables followed by a period,
e.g.
Figure 1. or TABLE I. The caption itself should not be in bold and
should be
centered below the figure or above the table.
·
All
halftone illustrations must be clear in black and white. Color
illustrations
will appear in the electronic version of the proceedings, but the
printed
version will be produced in black and white. Therefore, make sure that
your
illustrations are acceptable when printed in black and white.
EQUATIONS: Number
equations consecutively with Arabic numbers in parentheses placed at
the right
hand margin of each column.
REFERENCES: List all
references at the end of the paper. The references should be numbered
in order
of appearance in the document. Refer to IEEE conference proceedings
template
for more details.
FOOTNOTES: Use
footnotes
sparingly (or not at all) and place them at the bottom of the column on
the
page on which they are referenced. Use 8-point type, single-spaced. To
help your
readers, avoid using footnotes altogether and include necessary
peripheral
observations in the text (within parentheses, if you prefer, as in this
sentence).
PAGINATION: Please do
not paginate your proposal. We will add appropriate page numbers to
accepted
papers when the conference proceedings are assembled.
File Format: Papers
must be submitted in Adobe's Portable Document Format (PDF). The “IEEE
PDF
Specification for IEEE Xplore” MUST be followed EXACTLY. This
specification is
found on:
https://www.ieee.org/documents/31296_IEEE_PDF_Spec.zip
The
conference is required to ensure that
documents follow this specification. Simplified requirements for
creating PDF
files for IEEE Xplore are enumerated in:
IEEE
Requirements for PDF Documents v3.2 [PDF]
The
submitted file:
·
must not be
in compressed format
·
must not
have Adobe Document Protection or Document Security enabled,
·
must have
'A4' (210 x 297mm) sized pages,
·
must be in
first-page-first order, and
·
must have
ALL FONTS embedded and subset.
It
particular, it is extremely important
that ALL FONTS ARE EMBEDDED in the PDF file. There is no guarantee that
the
viewers of the paper (reviewers and those who view the proceedings
electronically after publication) have the same fonts used in the
document. If
fonts are not embedded in the submission, you will be contacted and
asked to
submit a file that has all fonts embedded. Please refer to your PDF
file
generation utility's user guide to find out how to embed all fonts.
Filename: The
filename of the document file is not important since the submission
system will
rename the file but please make sure that you use .pdf extension for
the file.
After you submit the paper, please make a note of your paper number and
use it
in all your correspondence.
File Size
Limit: Authors
will be permitted to submit a document file up to 4 MB (megabyte) in
size. To
request an exception, please contact the conference contact persons
listed
above.
Gathering the required information: When
you have your document file ready, gather the following information
before
entering the submission system: Document file, Name, affiliation,
address, and
e-mail address of each author, Paper title, Text file containing paper
abstract
in ASCII text format (for copying and pasting into web page form).
Obtaining an EDAS account: Please obtain a username and password from
the on-line
submission system EDAS. This
can be done in one of two ways:
·
If you have used the EDAS system previously,
for this or any other conference, then you already have an account on
the
system. Thus, there is no need to create a new account. Simply use your
existing account. Your username will be your email. If you cannot
remember your
password then ask EDAS to email it to you by following the link EDAS PASSWORD REMINDER.
·
If you are a new user of the EDAS system then
create an new account by following the link NEW EDAS ACCOUNT.
Please make a note of your username and
password as you will
need them to make more submissions, edit existing submissions, update
personal
information, and submit final version of papers.
Submitting
the proposal: Go to the paper submission page
AEECT
2017 Paper
Submission Page
(https://edas.info/N23255)
When you submit your proposal, you will be asked to enter the paper title, keywords, abstract text, subject category, and authors' contact information. You will also be asked to upload the file containing your proposal. Depending on the size of your file and your internet connection speed, the file upload may take a few minutes. If all necessary information has been entered, the system will display a short message giving you the ID number of your paper. You will also receive an e-mail notification with the details of your submission. If you do not see the confirmation page after uploading your file, you may not have successfully completed your file upload. If you encounter trouble, please contact the conference contact persons listed above.
Review
Process: Your
submitted paper proposal will be checked for errors and you will be
notified if
you need to re-submit your proposal. If your submission passes
inspection, it
will be entered into the review process. Depending on the subject of
your
proposal, the Technical Program Chairs will assign your technical paper
to a
committee of reviewers (not fewer than three reviewers) for their
demonstrated
knowledge in the subject of your proposal. The reviewers will review
your
proposal and will rate it according to quality, relevance, originality,
and
clarity of presentation. The conference Technical Program Committee
will use
these reviews to determine which papers will be accepted for
presentation
during the conference.
Review Results: The Technical Program Committee's decision will be posted on the website by the "Authors Notifications" deadline shown above. Authors can login using their online username and password and check the status of their paper and the reviewer comments. The review result, along with reviewer comments if any, will also be communicated to the submitting authors by email.
Revising Accepted Papers: If your paper is accepted by the review
process for
presentation and publication at AEECT 2017, you should prepare your
final paper
for submission. This will be substantially the same as the technical
paper
proposal but must take into account reviewers' comments. The AEECT 2017
Technical Program Committee reserves the right to reject a final paper
if the
reviewers' comments are not adequately addressed.
Final Paper Formatting: When preparing your final document, use the
same formatting
specifications described above. Final papers not conforming
with the
required format will not appear in the proceedings.
AEECT 2017 papers will be included in IEEE
Xplore®. Therefore,
all final paper files must adhere to the IEEE Xplore PDF specifications
for
compatibility. If your final paper file is not IEEE Xplore-compliant
then it
will be automatically withdrawn from presentation and publication.
More details on creating IEEE Xplore-compliant
PDF files can be
found under "File Format" discussed in "Step 1:
Prepare a properly formatted
proposal" above.
In order to facilitate the process of creating
and verifying PDF
files, AEECT 2017 has registered for use of the IEEE tool: IEEE PDF
eXpress
Plus TM. This is a free service to IEEE conferences, allowing their
authors to
make IEEE Xplore-compliant PDFs (Conversion function) or to check PDFs
that
authors have made themselves for IEEE Xplore-compliance (PDF Check
function).
In order to
verify that your final paper is
IEEE Xplore-compliant please follow the steps
below:
1. Go to the IEEE
PDF eXpress Plus site
and log-in as follows:
First-time or Returning users:
a.
Click "New Users - Click Here".
b.
Enter 41038XP for the Conference ID, your
email address, and choose a new password. Continue to enter
information as prompted.
c.
Fill the needed information to Create Account and submit. Even if you have used
those information previously for an account, you can use them again.
d.
A message declaring an IEEE PDF express plus account is created will appear.
Click on Continue button which will open your account home page and showing the
title status.
2. Click on "Create New Title".
3. Enter a title information and click on “Submit file
for Checking or Converting”.
4. You can then upload source file to convert it pdf
or upload a pdf file for checking.
5. It is recommended to create a new account if you
are returning later to use IEEE PDF express plus site.
6. You will receive an email with your Checked PDF or
IEEE PDF eXpress Plus-converted PDF attached. If you submitted a PDF for
Checking, the email will show if your file passed or failed. Take one of the
following actions:
If the PDF submitted fails the PDF check:
a. Submit your source file for conversion by
clicking "Try again", then "Submit Source Files for
Conversion" OR
b. Read the PDF Check report, then click "The
PDF Check Report" in the sidebar to get information on possible solutions
OR
c. Click "Request Technical Help" through
your account.
If you are not satisfied with the IEEE PDF eXpress
Plus-converted PDF:
a. Resubmit your source file with corrections by
clicking "Try again", then "Submit Source Files for
Conversion" OR
b. Submit a PDF by clicking "Try again",
then "Submit PDF for Checking" OR
c. Click "Request a Manual Conversion"
through your account.
If the PDF submitted passes the PDF Check, or you
are satisfied with your IEEE PDF eXpress Plus-Converted PDF:
a. Log back into your PDF eXpress Plus account and
approve your PDF for collection.
Note: Uploading a paper to IEEE PDF eXpress Plus is
NOT the same as submitting the final paper for publication. You will still need
to submit the checked PDF of your final paper through EDAS. Please refer
to the AEECT 2017 online final paper submission guidelines below.
Final Paper
Submission:
You are required to submit the IEEE Xplore-compliant PDF file of your
final
paper by the "Final Submissions and Registrations" deadline shown
above. NO EXTENSIONS WILL BE GRANTED BEYOND THE DEADLINE.
Kindly
note that one of the authors must register (see
Step 8) to enable submission of the final paper. Failure
to meet the
deadline will result in an automatic withdrawal of your paper for
presentation
and publication.
Please
follow the steps below to submit
your final paper electronically:
1.
Go to the on-line submission system EDAS and log-in using your EDAS account (this should
be
the same account you have used to submit the initial paper proposal).
Your
username will be your email. If you cannot remember your password then
ask EDAS
to email it to you by following the link EDAS PASSWORD REMINDER
2.
Click on
the "My Papers" menu item at the top of the page. This will produce a
list of all your papers on the EDAS system.
3.
Click on
the title of the paper that you want to submit. This will take you to
the
individual paper page that contains all details of the paper.
4.
Make sure
that all author information are stored correctly on EDAS and matches
the
information on the PDF file. Author information (e.g. names,
affiliations,
etc.) that will appear in conference publications and materials (e.g.
Proceedings, program, badges, etc.) will be taken from the EDAS system
and not
from the submitted PDF file. In particular:
o
Make sure
that ALL paper authors are included on the
author list on EDAS. If you need to add/delete an author then click on
the
"Add Author" icon within the "Authors" field.
o
Make sure
that the order of authors on EDAS is correct.
If you need to change the order of authors then click on the "Move
Author
Up" and "Move Author Down" icons within the "Authors"
field.
o
Make sure
that all authors update their profile
(affiliation, email, country, etc.) on the EDAS system. To achieve
this, the
author needs to log-in to his/her EDAS account and click on the "My
Profile" menu at the top of the page.
5.
Make sure
that all paper information are stored correctly on EDAS and matches the
information on the PDF file. Paper information (title, abstract,
keywords) that
will appear in conference publications (e.g. book of abstracts,
proceedings,
CD-ROM, etc.) will be taken from the EDAS system and not from the
submitted PDF
file. If you need to modify paper information then click on the
"Edit" icon next to the "Title" / "Abstract" /
"Keywords" field.
6.
Click on
the "Upload Manuscript" icon within the "Final Manuscript"
field. This will take you to a new page. Click on the "Browse" button
and browse to your IEEE Xplore-compliant final PDF file. Click on the
"Upload Manuscript" button to upload the selected file to the system.
Depending on the size of your file and your internet connection speed,
the file
upload may take a few minutes. If the file is uploaded successfully
then a
confirmation message will be displayed. You will also receive an e-mail
confirmation with the details of your submission. If you do not see the
confirmation page after uploading your file, you may not have
successfully
completed your file upload. If you encounter trouble, please contact
the
conference.
Final Paper
Inspection:
Similar to the proposal submission, your final document will be checked
to
ensure that it meets all formatting and compatibility requirements to
be
included in a visually pleasing and IEEE Xplore-compliant proceedings.
If we
encounter errors in the appearance or compatibility of your document
file, you
will be contacted by email.
Copyright
Form: Every AEECT
2017 paper accepted for presentation and publication MUST
have attached
to it an IEEE Copyright transfer form. You are required to
submit the
IEEE Copyright transfer form by the "Final Submissions and
Registrations" deadline shown above. NO EXTENSIONS WILL BE GRANTED
BEYOND
THE DEADLINE. Failure to submit the IEEE Copyright transfer form by the
deadline will result in an automatic withdrawal of your paper for
presentation
and publication.
Please
follow the steps below to submit your IEEE
Copyright transfer form electronically:
1.
Go to the
on-line submission system EDAS and log-in
using your EDAS account (this
should be the same account you have used to submit the initial and
final
papers). Your username will be your email. If you cannot remember your
password
then ask EDAS to email it to you by following the link EDAS PASSWORD REMINDER.
2.
Click on
the "My Papers" menu item at the top of the page. This will produce a
list of all your papers on the EDAS system.
3.
Click
on the title of the paper that you want to submit the copyright form
for. This
will take you to the individual paper page that contains all details of
the
paper.
4.
Click on
the "Record Copyright Form" icon within the "Copyright
form" field. This will take you to a new page. Click on the "Copyright
submission" button. This will take you to an IEEE Electronic Copyright
Form page generated specifically for your paper. Follow the
instructions there
to submit an electronically signed copyright transfer form to IEEE.
Note that
once you perform this step successfully you will not need to fax or
mail a
paper copyright form.
Author
Registration:
The final version of your accepted paper will appear in the conference
proceedings provided that at least one of the authors registers. This
must be
carried out on or before the "Final Submissions and Registrations"
deadline shown above. Registration fees and Instructions for
registration are
available under the Registration
section
Prepare a
15-minute presentation and bring is on
a Flash memory. The presentation computer has PowerPoint and PDF Reader.
To upload your
presentation to EDAS: Please
follow the steps below to submit your IEEE Presentation electronically:
1. Go to the on-line submission system EDAS
and log-in using your EDAS account
(this should be the same account you have used to
submit the initial and final papers). Your username will be your email.
If you
cannot remember your password then ask EDAS to email it to you by
following the
link EDAS PASSWORD
REMINDER.
2. Click on
the "My Papers" menu item at the top of the page.
This will
produce a list of all your papers on the EDAS system.
3. Click on
the title of the paper that you want to submit the presentation for.
This will
take you to the individual paper page that contains all details of the
paper.
4. Click on
the "Upload Presentation" icon within the "Presentation"
field. This will take you to a new page.
5. Browse for
your presentation file and click “Upload presentation”
button.