Paper Presentation Information

General Information

There will be an author's breakfast from 7:00 to 8:00 am each day that technical sessions are scheduled. The room for the author's breakfast will be included in the final conference program, will be posted by the hotel, and will be posted on the conference web site. The author who is presenting a paper on any given day MUST attend this breakfast only on the day of his or her presentation. At this time, biographical and presentation information will be exchanged with the session chair and final details for the presentations will be provided.

Lecture Presentations

Papers are normally scheduled in half-hour increments. A half-hour coffee break may be included after the third paper in a session. There are normally about 8 parallel technical sessions at any time during the conference.

To permit conference delegates to attend the presentation of their choice, each paper presentation must be started at its designated time. A paper's starting time will be listed in the final program that is issued to the delegates at the meeting and is also currently listed in the technical program schedule that is posted on the conference web site. No changes to the final schedule are allowed. If a paper presenter fails to appear at the scheduled time, then the Session Chair may carry on with a discussion of his or her choosing (e.g. technical committee business) or adjourn the session until the time of the next scheduled paper.

Session Chairs will allow 5 minutes at the end of each presentation for delegates to travel between sessions. At the beginning of each presentation, the Session Chair briefly introduces the speaker and gives the speaker 20 minutes to complete his or her presentation. The Session Chair then allows a 5-minute discussion period.

The visual medium for lecture presentations at this meeting will be power point computer projected slides. 35mm slide projectors will NOT be available. The laptop computers required to display the power point slides must be loaded with the presentation PRIOR TO the technical session. Therefore authors must either bring their own laptop computer or make arrangements with the session chair to load his or her presentation onto a laptop computer at the beginning of the author's breakfast. In either case, authors should also bring a CD or a USB flash drive that contains the visual aids for the presentation. Except under very special circumstances, and with the prior approval of the Annual Meeting Chair, please do not schedule videos or other multi-media presentations.

Instructions to Submit your Paper

Your final paper must be uploaded in either one of two distinct processes, depending on which committee is sponsoring its publication:

• If your paper is presented at an Electrostatic Processes, Industrial Automation and Control, or Metal Industry Committee, you will follow the "regular process".
• If your paper is presented at the Mining Industry Committee, or any of the Industrial & Commercial Power Systems Department Committees: Codes and Standards, Energy Systems, Power Systems Engineering, or Power Systems Protection Committee, you will follow the "dual process". In this case, you will need to submit your manuscript twice, once for the conference record, and once for transaction review.
• In either case, you will receive an invitation email with instructions tailored to your situation.

For instructions to format your paper, see https://ewh.ieee.org/soc/ias/pub-dept/options.html. For a template (MS Word format), click here.

Regular process

For Electrostatic Processes, Industrial Automation and Control, or Metal Industry Committee.

Detailed instructions for formatting and submitting your final paper are on the IEEE Conference eXpress web site. Remember, you will need the conference id (ias10), your assigned IAS paper number, and your registration code received after successfully completing conference registration. Note that student registrations cannot be used for uploading papers. Papers will be accepted on the web site until June 15, 2010. The corresponding author for each paper has been sent via email these uploading instructions and a paper number. If the corresponding author for your paper has not received a paper number from the IAS Technical Program Chair, please request your paper number at ias-tpc@ieee.org.

Dual Process

Authors of papers sponsored by the Mining Industry Committee, or any of the Industrial & Commercial Power Systems Department Committees (Codes and Standards, Energy Systems, Power Systems Engineering, or Power Systems Protection Committee) will receive an e-mail invitation that includes instructions for submission of their manuscripts for both the conference record and peer review.

Submission details are given in the invitation e-mail. Remember, you will need your registration code, received after successfully completing conference registration. Note that student registrations cannot be used for uploading papers. Papers must be submitted to both ScholarOne Manuscripts and the conference record by June 15, 2010. You must also execute an IEEE Copyright Transfer as part of the submission. Further, in late May, you will receive an e-mail from 2010 IEEE Industry Applications Society Annual Meeting Author Services, with the subject line "PDF Proof Available". Please follow the instructions in that e-mail to log in to Conference eXpress and approve the attached PDF for inclusion in the final proceedings.

NOTE: There are new regulations to obtain travel authorization to enter the United States, particularly for citizens of Visa Waiver Program (VWP) countries. Please check the Conference Registration page for details.

Authors' Deadlines

January 15, 2010: Abstract and digest of proposed papers from authors received by the Technical Committee Program Chairs. Full papers received by the Industrial and Commercial Power Systems Department.

March 31, 2010: Notification to authors of acceptance or rejection from Technical Committee Program Chairs. Authors' information received by authors of papers selected for presentation from the Annual Meeting Technical Program Coordinator.

May 5, 2010: Authors will receive via e-mail their paper number(s) and paper uploading instructions.

June 15, 2010 (postponed from original June 1): Complete all items on the Author Checklist. It should be noted that this is a firm deadline and that the processing of late papers will not be possible.