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Guidelines for Poster Presentations

Locate Your Poster Boards:

• Posters are arranged in the Carribean Ballroom of the Caribe Royale Hotel.
• To locate your poster board, understanding the format of the poster label of your abstract is a key. For example, the poster label, "P2A123-01", has the following meaning: "PS", "P1", "P2", and "P3" represent the Student Competition Finalist, the first, the second, and the third day posters, respectively; "123" after the letter "A" means the Poster Board Location #123 (each side of a double-sided board is counted as one board location), which you can use to locate the board with the poster map (see the link Condensed Program) that will be included in both the Full Program (Program Book) and Abstract Book.
  
  Please notice that the 21 posters of the Student Competition Finalists should be displayed for the duration of the conference (3 days), although they will be defended only on the first day, Wednesday, October 19, 2011, from 11:30 a.m. - 2:30 p.m.

Important Information for Presenters:

• One poster board is allocated to each presentation. The board size is about 120 cm (4') high x 240 cm (8') wide. Your poster should not exceed 110 cm (about 72") to allow poster board location # and labels (such as 050 and P1A050-003) to be placed on a top corner of the board.
• Posters may be mounted using pins prepared by the organizing committee.
• The designated poster presentation time is from 09:30 a.m. to 01:00 p.m. (morning poster session) and 01:00 p.m. to 04:30 p.m. (afternoon poster session) every day from Wednesday, October 19, to Friday, October 21, 2011. Each poster presenter is required to defend his/her poster during the first and last hour of the respective poster session for the paper to be included in the conference proceedings.
• Posters for the morning and afternoon session will be up for the whole day. The poster board is available from 8:00 a.m. to 6:00 p.m. Therefore, we recommend that you post your poster around 8:00 a.m. and take it off shortly before 6:00 p.m. This will maximize the exposure of your research results since some attendees, for various reasons, may not have a chance to view your posters during the designated poster presentation time.
• Posters (except for the Student Competition Finalists) should not be left overnight. The Conference Organizing Committee will not be responsible for lost posters if they are left overnight. Posters left on the boards after 6:30 p.m. will be removed.
• Please plan to arrive at least 15 minutes before the start of your poster session.
• Please introduce yourself to the Session Chair. If you have someone else defending your poster presentation, please have that person introduce himself or herself to the Session Chair. POSTER PRESENTATIONS THAT ARE NOT DEFENDED (MEANING THEY DO NOT HAVE SOMEONE KNOWLEDGEABLE OF THE CONTENT OF THE PRESENTATION PRESENT) WILL NOT BE INCLUDED IN THE CONFERENCE PROCEEDINGS, ALTHOUGH YOU MAY HAVE SUBMITTED THEM TO THE CONFERENCE.

Good Practices:

• Simply posting the pages of your written version of the proceedings paper is NOT an effective Poster Paper Presentation. Posters need to be prepared specifically according to the following for effective presentations.
• The title of your poster paper should be done in block letters which are AT LEAST 8 to 10 cm (3 to 4 inches) high.
• All text must be easily readable from a distance of 1 to 2 meters. Make the lettering at least 1 cm high, smaller lettering will not be legible from a distance of 1 to 2 meters.
• All graphs and charts should be AT LEAST 25 X 30 cm (approximately 8.5 x 11 inches) or larger.
• It is a good idea to sequentially number your materials in the poster. This will indicate to the viewer a logical progression through your Poster Paper Presentation.
• Provide an introduction (outline) and a summary or conclusion for your Poster Paper Presentation.
• Prepare your Poster Paper Presentation carefully so that it can be used as the basis to explain and answer questions from the viewers.
• It is helpful to have copies of the written version of your paper available for those viewers who may want to study specifics of your work in more detail.
• Have your business cards available for those who may wish to contact you at a later date.
• Bring along a tablet of blank paper that you may use for a discussion of technical details relating to your poster paper.