General Instructions to Authors of Accepted Papers of 2021 IEEE 18th India Council International Conference (INDICON)

Registration Process

Authors of the accepted papers are requested to register (as author INR 6000 for IEEE member and INR 7500 for Non-IEEE Member plus payment gateway charges as applicable) so as to include the paper in the INDICON 2021 technical program and subsequent inclusion in conference proceedings. The registration page will be open from 15.10.2021 onwards. Last date of author registration is 20.10.2021. Keep visiting the registration page for further updates.

https://www.ewh.ieee.org/r10/calcutta/indicon2021/reg.html

As mentioned in the registration page, one registration will cover up to 2 accepted papers if authors are same.

Request for reduction / waive off the registration charges for authors are not granted. Once the registration is done, authors will receive further guidelines by November first week regarding the guidelines for presentation. Authors are free to choose either an online mode for presentation through our virtual platform or can come to IIT Guwahati for the physical presentation. Presentation in one of the modes is mandatory to include your paper in the INDICON conference proceedings.

Instructions for preparation of final PDF copy of your paper

A. Paper Formatting for camera ready copy

Your paper should be formatted using the Word or LaTeX templates and convert to PDF by following the instructions available at MS Word and LaTeX templates in A4 page size. (https://www.ieee.org/conferences/publishing/templates.html) Every accepted paper can have up to 6 pages in the final PDF format as given above. If needed, additional pages (maximum 2 more additional pages apart from basic 6 pages) can be added if authors feel it is absolutely needed to make the content of the paper. This has to be done by paying an extra change of INR 1000 per additional page to be done along with the registration process. The title of the paper and authors list has to be same as that of the one submitted in EDAS at the time of initial manuscript paper submission to INDICON.

B. Submitting copyright form

The first author of each paper will get an email from IEEE eCF regarding the instructions to submit copyright form. The copyright form should be first submitted before uploading the camera-ready copy of the paper through IEEE PDF eXpress TM site (https://ieee-pdf-express.org). If you do not receive such email, before 15.10.2021, please contact Dr. Sanasam Ranbir Singh at ranbir@iitg.ac.in.

C. Before Creating a PDF of the camera-ready copy

Add the relevant copyright notice (one of the notices given below) to the bottom of the first page of your source document. If necessary, contact Dr. Sanasam Ranbir Singh at ranbir@iitg.ac.in for any query.

Choose the relevant copyright notice and add the copyright notice to the bottom of the first page of your source document.

  1. For papers in which all authors are employed by the US government, the copyright notice is: U.S. Government work not protected by U.S. copyright
  2. For papers in which all authors are employed by a Crown government (UK, Canada, and Australia), the copyright notice is: 978-1-6654-4175-9/21/$31.00 © 2021 Crown
  3. For papers in which all authors are employed by the European Union, the copyright notice is: 978-1-6654-4175-9/21/$31.00 © 2021 European Union
  4. For all other papers the copyright notice is: 978-1-6654-4175-9/21/$31.00 © 2021 IEEE

Proof read your source document thoroughly to confirm that it will require no revision.

D. Creating your PDF eXpress Account

Log in to the IEEE PDF eXpress TM site https://ieee-pdf-express.org

First-time users should do the following:

  1. Select the New Users - Click Here link.
  2. Enter the following:

  3. Continue to enter information as prompted.

An Online confirmation will be displayed and an email confirmation will be sent verifying your account setup.

Previous users of PDF eXpress need to follow the above steps, but should enter the same password that was used for previous conferences. Verify that your contact information is valid.

E. Contacting PDF eXpress Support

Access the Publications Support Center (https://supportcenter.ieee.org/app/answers/list/p/12) for IEEE PDF eXpress. If you do not find an answer in the Find Answers tab, go to the Ask A Question tab. Your question will be forwarded to IEEE PDF Support and answered within 3 business days.

F. Submission of camera-ready paper to EDAS

After PDF express check, submit in pdfexpress compatible paper in EDAS submission portal.