General Secretary
Denard Lynch, U of S

All lecture session presenters should meet with the Session Chairs prior to their session time to discuss arrangements and confirm their presence at the conference, equipment to be used, order of presentation, etc.   The meeting may be at breakfast on the day of you session or just prior to the sesion start time, depending on your Chair's preferences.  You may be contacted by our Session Liason with further instructions regarding preparation and meeting times. 

Time is critical. Each paper is allocated 20 minutes. Presentation of your slides should take about 14-15 minutes leaving 5-6 minutes for introduction, summary, and questions from the audience.

Try to organize your slides (PowerPoint, 35 mm or viewgraph) around the points you intend to make, trying to use no more than one slide per minute. A reasonable strategy is to allocate about 2 minutes per slide when there are equations or important key points to make, and one minute per slide when the content is simpler. Slides attract and hold attention, and reinforce what you say - provided you keep them simple and easy to read. Plan on covering at most 6 points per slide, covered by 6 to 12 spoken sentences and no more than about two spoken minutes. 

It should be easy for you to look at each slide and speak easily and naturally about it for one or two minutes. Make sure each of your key points is easy to explain with aid of the material on your slides. Do not read directly from the slide. You shouldn't need to prepare a written speech, although it is often a good idea to prepare the opening and closing sentences in advance. It is very important that you rehearse your presentation in front of an audience before you give your presentation at this conference.

The following standards should be followed to achieve the best results for the presentation of your paper at this year's conference. It is imperative that you follow the guidelines to ensure that the entire audience will be able to see your slides. Your Session Chair may contact you in advance of the conference and request copies of your visual aids for approval before the conference. 

All presenters are expected to bring their presentation on CDROM or USB flash drive for transfer to the session computers. Presentations should be in Microsoft Power Point or Adobe Acrobat format.  An additional session computer will be available for authors to verify the compatibility of their presentations before their session.  All presentation rooms will be equipped with a data projector, as well as a microphone (for large rooms), a lectern, and a pointing device. If you have any questions concerning audio visual equipment needs, please contact the well before the Conference.  Failure to make any special arrangements (if required)  may mean that the equipment will not be available to you.

Slides should be oriented horizontally. Their contents should fit within a rectangle 23cm wide by 17cm high. Lettering: A minimum font (type) size of 24 point (capital letters at least 6mm high) should be used. If possible, use a "sans serif" font, for example "cmss" in the Computer Modern family or the "Helvetica" Postscript font. It will make your viewgraphs easier to read. Spacing: A minimum of 5mm of blank space should be left between lines; more is preferable. Do not overcrowd your viewgraphs. Leave as much "white space" as possible, to make them easily readable. 

Following the above guidelines, you will easily be able to put as much information on the slide as your audience can absorb in one minute. Remember, you can expand upon some points in your lecture presentation. The slides need not contain every minor piece of information. It is more important that they be easily readable by the audience.