Guidelines for Poster Presentations
Locate Your Poster Boards:
- Posters are arranged in the Halls 3, 4, 5 of the International Congress Center Dresden.
- It is important to understand the format of the poster label of your abstract to locate your poster board. For example, the poster label, "P2C-6", has the following meaning: "P1", "P2", until "P6" represent, respectively, the first, the second, and the sixth poster session slots (we have 2 session slots per day, i.e. one morning and one afternoon slot, for the three days of technical sessions). "PS" refers to the Student Competition Finalist poster session. The letter "C" in this example indicates the session "C" which will be color coded for better identification, within session P2. The number after the letter "C" means the Poster Board Location #6 of poster session P2C. For finding the location of your poster see the link available on the website before the conference.
- Please notice that the 17 posters of the Student Competition Finalists (Session "PS") will be displayed at a specially designated area for the duration of the conference (3 days), although they will be defended only on the first day, Monday, October 08, 2012.
Important Information for Presenters:
- One poster board is allocated to each presentation. The board size is about 100 cm high x 196 cm wide. Your poster should not exceed 100 cm in height to allow poster board location # and labels.
- Posters must be mounted using tapes provided by the organizing committee.
- The designated poster presentation time is from 09:30 a.m. to 12:45 p.m. (morning poster session slot) and 01:15 p.m. to 04:30 p.m. (afternoon poster session slot) every day from Monday, October 8, to Wednesday, October 10, 2012.
- Please note that there will be two poster sessions per day, therefore two posters will use the same board in the day, one in the morning and one in the afternoon. For this reason, be considerate and remove your poster in the designated time after your session is over, to allow enough time to the next authors to place their posters. The 12:45pm to 1:15pm is the time designated for this exchange during the day. At the end of the day, the afternoon posters should be removed just after the session.
- Each poster presenter is required to defend his/her poster during the first and last hour of the respective poster session slot for the paper to be included in the conference proceedings (9:30am to 10:30am and noon to 12:45pm for the morning sessions; and 1:15pm to 2pm and 3:30pm to 4:30 pm for the afternoon sessions).
- The poster board is available from 8:00 a.m. to 6:00 p.m. Therefore, we recommend that you post your poster in the morning session slot around 8:00 a.m. and take it off shortly before 1:00 a.m. In the afternoon session slot you should post your poster just at 1:00 p.m. and take it off shortly before 6:00 p.m. This will maximize the exposure of your research results since some attendees, for various reasons, may not have a chance to view your posters during the designated poster presentation time.
- Posters (except for the Student Competition Finalists) should NOT be left overnight. The Conference Organizing Committee will not be responsible for lost posters if they are left overnight. Posters left on the boards after 6:30 p.m. will be removed.
- Please plan to arrive at least 15 minutes before the start of your poster session.
- Please introduce yourself to the Session Chair. If you have someone else defending your poster presentation, please have that person introduce himself or herself to the Session Chair. POSTER PRESENTATIONS THAT ARE NOT DEFENDED (MEANING THEY DO NOT HAVE SOMEONE KNOWLEDGEABLE OF THE CONTENT OF THE PRESENTATION PRESENT) WILL NOT BE INCLUDED IN THE CONFERENCE PROCEEDINGS, ALTHOUGH YOU MAY HAVE SUBMITTED THEM TO THE CONFERENCE.
- Simply posting the pages of your written version of the proceedings paper is NOT effective and thus NOT acceptable for your Poster Paper Presentation. Posters need to be prepared specifically according to the following for effective presentations.
- The title of your poster paper should be done in block letters which are AT LEAST 8 to 10 cm (3 to 4 inches) high.
- All text must be easily readable from a distance of 1 to 2 meters. Make the lettering at least 1 cm high, smaller lettering will not be legible from a distance of 1 to 2 meters.
- All graphs and charts should be AT LEAST 25 X 30 cm (approximately 8.5 x 11 inches) or larger.
- It is a good idea to sequentially number your materials in the poster. This will indicate to the viewer a logical progression through your Poster Paper Presentation.
- Provide an introduction (outline) and a summary or conclusion for your Poster Paper Presentation.
- Prepare your Poster Paper Presentation carefully so that it can be used as the basis to explain and answer questions from the viewers.
- It is helpful to have copies of the written version of your paper available for those viewers who may want to study specifics of your work in more detail.
- Have your business cards available for those who may wish to contact you at a later date.
- Bring along a tablet of blank paper that you may use for a discussion of technical details relating to your poster paper.