IEEE Publishing rules forbid publication in a peer-reviewed journal (e.g., TNS) any paper which is substantially the same as that which has been published in a Conference Record and in IEEE Xplore. What this means in practical terms is that authors will not be permitted to submit the same manuscript to both the Conference Record and to any IEEE journal. Any such manuscript submitted to a journal will be rejected without review. The IEEE policy states, "Any republished technical article that is made available on IEEE Xplore shall not substantially duplicate a previously posted and accessible article on IEEE Xplore." Although there are not strict guidelines with respect to the interpretation of "substantially duplicate," the current practice is to ensure that any manuscript submitted to a journal must contain at least 50% more substantive content than that which appears in a Conference Record submission..

Therefore, each author has the following two options when submitting a paper to the Conference Record:

  1. Submit only an extended abstract (minimum 2 pages) to the Conference Record and then subsequently, submit a full-length manuscript to the journal. This extended abstract can be an improved version of the summary submitted during the review process.
  2. Submit a regular, full-length manuscript to either the Conference Record or the journal, but not both.

Moreover, we suggest that the authors submit their manuscripts before 20 October – all manuscripts submitted before this date will be made available to conference attendees during the conference. In any case, the deadline for publication in the Conference Record (and subsequently in IEEE Xplore) remains 10 December.

Finally, authors should be aware that each manuscript will be checked for plagiarism (including self-plagiarism) before publication and, in case of positive response, will be automatically rejected.

conference record

The Conference Record (CR) is the official repository for manuscripts presented at the 2016 Nuclear Science Symposium and Medical Imaging Conference and will be available as a file for download for all registered conference attendees. The CR will also be submitted to IEEE Xplore for publication.

Download the desired approved templates:

All manuscripts submitted to the IEEE must be in IEEE Xplore-compatible PDF format.

To assist authors in meeting this requirement, IEEE has established a web based service called “PDF eXpress.” We strongly suggest that you use this service to create your PDF files. Manuscripts that are not IEEE Xplore-compatible will not be accepted in the Conference Record.

In order to ensure a timely release of the CR, please follow this procedure for manuscript submission.




Produce IEEE Xplore-compatible PDF file using PDF eXpress

The IEEE PDF eXpress service will be available for the NSS-MIC authors between 15 October and 30 November 2016. You need to enter 31456x as the conference ID, and set up an account on that system.

You can upload your word processor file to the web site and have it converted to PDF. Shortly after your upload, an electronic proof in PDF format will be generated and emailed to you. You need to retrieve this IEEE Xplore-compatible file either from the PDF eXpress web site or from your email. You can also use this service to verify your own PDF file for Xplore-compatibility. Detailed instructions on the PDF eXpress service are available at IEEE.

PDF eXpress is NOT the final destination for your manuscript. You must submit your manuscript to the Guest Editor following the step below.


Submit the Xplore-compatible PDF file and the IEEE Copyright Form

Log on to this web site and follow the menu "Paper Submission" and then "My Abstracts". Click on the abstract title or number. You will see both links for uploading your manuscript ("Upload Manuscript") and for submitting the copyright form electronically ("Submit Copyright Form"). Follow the instructions on the web site to complete both tasks. Your PDF file will be checked for Xplore-compatibility. Non-Xplore-compatible files will not be included in the CR.

If you are not authorized to submit the IEEE Copyright Form, please start the approval process well before the submission deadline.

The deadline for the Conference Record manuscript submission is 10 December 2016.

All manuscripts submitted through the conference web site will be made available immediately at the "Conference Record" web link. However, only those that meet the following requirements will be included in the CR:

  1. Paper (oral or poster) has been presented at the conference;
  2. Manuscript conforms to the page layout requirements specified in the online templates;
  3. PDF file is IEEE Xplore-compatible;
  4. PDF file and the electronic copyright form are received no later than the Dec. 10 deadline;

transactions on nuclear science

The Transactions on Nuclear Science (TNS) is a premier peer-reviewed journal with a significant distribution within the nuclear science and medical imaging communities. TNS is not the conference record, and only those papers that pass the review process and are in the fields of interest to TNS will be published.

Papers presented at the conference that contain important information of lasting value may be submitted for review and publication in the TNS. Prospective authors should consult the TNS page for a description of the publication and manuscript preparation requirements. TNS discourages the submission of progress reports and manuscripts that are more suitable for distribution as an institution's internal document. We expect each manuscript to be cast in the context of the state of the art of its field (including appropriate motivation for the work), present a complete description of the work performed, and to present a set of conclusions supported by the measured and/or calculated data. The paper should be sufficiently complete that others with comparable equipment could repeat the work.

Authors submitting to TNS should expect to be solicited to serve as reviewers of other papers. Please accept as many solicitations as you are able to handle and remember to return your reviews in a timely fashion. TNS requires at least two reviewers for each paper and the speed of the review process ultimately depends on your cooperation. TNS relies on this most important professional service you, the authors, provide to the community.

TNS is published throughout the year, and you can submit your manuscript to TNS at any time. For instructions on TNS manuscript submissions, please visit the IEEE's on-line peer review system ScholarOne ManuscriptsTM. TNS suggests that authors limit their papers to 8 pages, but that limit is quite flexible and exceptions can be made.

When submitting a paper to TNS at the Manuscript Central web site, please indicate the "Type" as follows: P\papers originating in the NSS should be marked as "Radiation Instrumentation" or "Computing, Simulation and Software for HEP, Radiation Instrumentation & Biomedical" depending on the subject matter. This will ensure that the paper is routed to the appropriate senior editor. Please note that TNS will no longer be accepting medically related manuscripts given the creation of the new IEEE Transactions in Radiation and Plasma Medical Sciences (TRPMS). We strongly encourage authors to submit any medically related radiation based work presented during the MIC, to TRPMS (see details below in the TRPMS section).

Special instructions for RTSD authors: So that the RTSD papers may be collected in the August issue of TNS, RTSD papers should be submitted by Dec. 1. RTSD papers submitted after that date may not complete the review process by June 1, the deadline for the August issue. Those RTSD papers that complete the review process after June 1 will appear in later issues of TNS and be identified as originating in the RTSD Workshop. When submitting a paper to TNS at the ScholarOne Manuscripts web site, please indicate the "Type" to be "RTSD". This will ensure that the paper is routed to the appropriate senior editor and helps us aggregate the RTSD Workshop papers.

new journal – transactions on radiation and plasma medical sciences

The Nuclear and Plasma Sciences Society (NPSS) is launching a new journal, the Transactions on Radiation and Plasma Medical Sciences (TRPMS). It is co-sponsored by the Engineering in Medicine and Biology Society (EMBS). The first issue will be published in January, 2017.

The objective of this journal is to create a unique publication related to the application of radiation sciences within the medical field. The scope of the IEEE TRPMS encompasses technology and application areas related to radiation and plasma based medical sciences. These areas include radiation detectors for medical and biological applications; imaging system design/ optimization/performance; therapy-related system design/optimization/performance; radiation-application-based image reconstruction, data analysis and image processing; medical radiation therapy applications; clinical/preclinical evaluation of imaging and therapy systems, plasma applications in medicine and biology; and simulations for imaging and therapy applications. Educational material such as technical/clinical review papers covering the above subjects of interest is also included.

Up to now authors of papers presented in the MIC were invited to submit their work for consideration and eventual publication within the IEEE Transactions on Nuclear Science (TNS). Starting from the NSS/MIC conference in Strasbourg, the intent is for that content to transition to the new journal TRPMS. We believe that the new journal will prove to be a much better venue for this work. Since we hope to have TRPMS indexed by PubMed as soon as possible, it will also provide much wider exposure within the medical community.

We therefore strongly encourage authors to submit their work presented during the Strasbourg MIC conference to TRPMS at ScholarOne ManuscriptsTM. Authors will find the review process to be fast and efficient, and that publication of their work in this journal will be to their advantage over other possible publication venues.

comparison of requirements

The value of the Conference Record is chiefly accrued by the immediate and timely release of the information, which excludes the possibility of peer-review for manuscript content.

The authors must also keep in mind that the content of the articles designated for TNS publication must meet the level of scrutiny by scientific review, and publication is not guaranteed for the TNS submission. The CR and TNS are two separate publications. Submission to one does not imply submission to the other.

Conference Record (CR) Transactions on Nuclear Science (TNS) Transactions on Radiation and Plasma Medical Sciences (TRPMS)
Page layout Same as TNS, but without running headers and footers Standard IEEE Transactions and Journal format Standard IEEE Transactions and Journal format
Copyright form Required, electronic submission Required, electronic submission Required, electronic submission
Deadline 10 Dec. 2016 RTSD Papers: Dec. 1 (strongly suggested)
Others: None
Peer reviewed No yes yes
Color figures Free and encouraged At author's expense for printed version, free for online version At author's expense for printed version, free for online version
Page Limit 8 (suggested) 8 (suggested) 8 (suggested)
Availability Downloadable online before end of 2016 for all attendees Published throughout the year Published throughout the year
Submission Site