|
Photo gallery of the Symp.
Changes in scheduled airport shuttles
Changes in scheduled airport shuttles:
Istructions for the WiFi zone.
| Visitors on line -> | |
| Today Visitors -> | |
| Today Page -> | |
| Total Visitors -> | |
| Total Page -> |
conference supported by:
Under the aegis of the Presidency of the Italian Republic
|
1.
|
|||
|
|
|
By contracting on the Exhibitor Application/Contract for space in the Symposium all participants agree to be bound by the Rules and Regulations of the Symposium in the interest of safety, public comfort, Exhibitor cooperation and the overall success of the Trade Show area.
|
|
|
2
|
|||
|
|
|
Acceptance and eligibility of the Exhibitor Application/Contract will be determined at the sole discretion of the 2009 IEEE International Ultrasonics Symposium Management.
|
|
|
3
|
|||
|
|
|
Symposium Management will determine the location of Exhibitor booth space on the basis of the Exhibitor Application/Contracts received. Every effort will be made to accommodate Exhibitor’s requests but Symposium Management retains the absolute right of exhibit location and size, notwithstanding the allocation request, when in the opinion of the Symposium Management such changes are necessary for the most efficient operation of the Trade Show space.
|
|
|
4
|
|||
|
|
|
Each Exhibitor shall be required to show the product described in his contract, failing which Symposium Management may, at any time, allot any vacant space or evict from the Trade Show area any company displaying a service or product that has not been approved by Symposium Management.
|
|
|
5
|
|||
|
|
|
All contests where prizes are involved or fees are charged for play and give-away promotions taking place within contracted Trade Show space or by draw after the Trade Show closes must be approved by Symposium Management prior to the Trade Show opening.
|
|
|
6
|
|||
|
|
|
Exhibitors may only display and retail products and services deemed appropriate for the Trade Show. If exceptional products are to be displayed and retailed, approval of the product is at the discretion of Symposium Management. Sales are permitted on the trade show floor in compliance with city, state, and federal tax laws.
|
|
|
7
|
|||
|
|
|
Exhibitors may not sponsor, sublet or subdivide any part of their space nor allow to be exhibited therein any articles other than those manufactured or sold by them without prior approval of the Symposium Management.
|
|
|
8
|
|||
|
|
|
All money due to the Symposium for exhibit space must be paid prior to the Trade Show opening and according to the terms on the Exhibit Application/ Contract. There is no refund for exhibit fees. If full payment has not been received prior to the opening day, Symposium Management retains the right to deny the Exhibitor access to the Trade Show floor. Any payment for space received within 10 days prior to opening must be made in cash or by certified check.
|
|
|
9
|
|||
|
|
|
Neither IEEE, FASS nor the Ergife Palace Hotel will accept responsibility for injury to persons, loss of, or damage to products, exhibits, equipment or decorations by fire, accident, theft or any other cause while in the Ergife Palace Hotel during the Trade Show including move-in and move-out. All Exhibitors will be required to carry adequate insurance and may be requested to provide evidence of a company policy held by the Exhibitor.
Exhibitors assume the entire responsibility and liability for losses, damages and claims arising out of injury to persons or damage to exhibitor’s displays, equipment, or other property brought upon premise of the Ergife Palace Hotel and agrees to indemnify, defend and hold harmless IEEE, FASS, the Ergife Palace Hotel, and its owners, servants, agents and employees against all claims or expenses for such losses, including reasonable legal fees, arising out of the use of the hotel premises excluding any liability caused by the negligence of the Ergife Palace Hotel, Roma or its owners, servants, agents and employees.
The Exhibitor will be held liable for the structural rigidity and strength of any structure he supplies and/or installs. Any damage to persons or property during erection, dismantling or throughout the duration of the Trade Show because of improper structural methods and materials will be entirely the responsibility of the Exhibitor or contractor.
Exhibitors must be responsible for their booth and inventory. The Exhibitor understands that IEEE, FASS nor the Ergife maintains insurance covering the Exhibitor’s property or lost revenue and it is the sole responsibility of the Exhibitor to obtain such insurance. In the event of theft, details must be reported to the Police Department. It is not sufficient to report thefts only to the Ergife Palace Hotel or Exhibition organizer security.
|
|
|
10
|
|||
|
|
|
No children under the age of 16 years are allowed on site during move‑in/move‑out hours. The site may be closed and all work ceased if this rule is broken. Any loss or delay due to such action will be considered a breach of contract and the Exhibitor may be denied further involvement with Symposium.
|
|
|
11
|
|||
|
|
|
Exhibitors must comply with the move-in/out schedule issued in advance of the Trade Show. A move-in/out schedule will be provided in a timely fashion to all registered exhibitors.
|
|
|
12
|
Exhibit Guidelines
|
||
|
|
|
In fairness to all Exhibitors, the following guidelines must be adhered to:
|
|
|
13
|
Power
|
||
|
|
|
One 220 Volt 500W power outlet is provided at each booth. Any other electrical requirements must be ordered through the exhibitor organization using the Electrical and Services Request Form. Exhibitors will coordinate any requests with the Symposium Management at least 30 days in advance of the Trade Show.
|
|
|
14
|
|||
|
|
|
All electrical signs, electric lamps, electrically equipped display booths, or other electrical equipment being used, shown or displayed must be approved and bear the Underwriters Laboratories (UL) Mark. It is the responsibility of the Exhibitor to obtain the necessary permits to allow the use of all electrical equipment.
|
|
|
15
|
|||
|
|
|
The Trade Show area is carpeted. Exhibitors will be responsible for any damage to any carpet other than that caused by normal wear and tear. Burns, stains, cuts or tears considered by the Ergife Palace Hotel to have been caused through misuse shall be repaired or replaced at the Exhibitor’s expense. In addition, exhibitors are responsible for all damage to the facility, walls, floors, ceiling, and related coverings and fixtures.
|
|
|
16
|
|||
|
|
|
All food & beverage must be ordered through the hotel only.
|
|
|
17
|
|||
|
|
|
Guest elevators and escalators are not to be used for transporting freight or equipment. Please use the freight elevator, please see the sign of loading dock for transporting all equipment and materials.
|
|
|
18
|
|||
|
|
|
All vehicles unloading at the loading dock must display parking passes provided by banquet department. All vehicles must be removed from the loading dock after the equipment or deliveries have been unloaded. Under no circumstances, should any vehicle be left in the loading dock. Vehicles being left in the loading dock will be towed. The loading dock cannot be used to store crates, boxes or exhibit displays.
|
|
|
19
|
|||
|
|
|
Security is provided from exhibitor move-in beginning 2:00 PM on Sunday, October 28, 2009 until exhibitor the end of exhibitor move-out at 3:00 PM on Wednesday, October 31, 2009.
|
|
|
20
|
|||
|
|
|
If you use a courier service that will pick up your shipment from the hotel the following prevails. It is the responsibility of the Exhibitor to send shipments prepaid on their own accounts. The Ergife Palace Hotel department must be given a copy of the completed waybill (include client’s account number) in case they have to trace the shipment. All shipments should be dropped off and picked up from the receiving dock at the Ergife Palace Hotel.
|
|
|
21
|
|||
|
|
|
Signs on paper are not permitted. Card stock must be used and must be professionally printed in keeping with the overall appearance of the Trade Show area.
No sign shall be hung in a manner that obscures an adjacent exhibit or obstructs a clear view from one exhibit to the next. All signs must be contained within the Exhibitor’s designated booth space.
No signs or other articles are to be fastened to the ceilings, walls, pipes, or electrical fixtures. Signs and other display items may only be hung within the booth space using the appropriate materials as specified by Symposium Management.
Exhibitors must remove all signs, advertisements, or other advertising material at the close of the Symposium; otherwise they will be removed at the Exhibitor’s expense
|
|
|
22
|
|||
|
|
|
All decorations, drapes, signs, banners, acoustical materials, hay, straw, moss, split bamboo, plastic cloth and similar decorative materials must be flame retardant to the satisfaction of the Fire Marshall’s office. Material that cannot be made flame retardant is prohibited.
|
|
|
23
|
|||
|
|
|
Fire hose cabinets, exit signs and exit doors must be left accessible and in full view at all times. All displays must be inflammable and are subject to the inspection by the Fire Department.
If at any time it is deemed that the display or actions of any Exhibitor are dangerous to public safety, the Exhibitor must make the required changes immediately or Symposium Management will evict the Exhibitor from the Trade Show.
|
|
|
24
|
|||
|
|
|
The Ergife Palace Hotel does not supply any manpower in unloading trucks and movement of exhibits or displays to and from the Trade Show area. Charges will apply for delivery and storage. Requests for labor by the Ergife Palace Hotel strictly subject to availability and will be subject to an hourly labor charge based on rates in effect during the dates of the Trade Show.
|
|
|
25
|
|||
|
|
|
All vehicles unloading at the loading dock must display parking passes provided by banquet department. All vehicles must be removed from the loading dock after the equipment or deliveries have been unloaded. Under no circumstances, should any vehicle be left in the loading dock. Vehicles being left in the loading dock will be towed. The loading dock cannot be used to store crates, boxes or exhibit displays.
|
|
|
26
|
|||
|
|
|
No exhibit shall be so constructed or so conducted as to cause spectators to block aisles or interfere with the exhibits of any other Exhibitor.
|
|
|
27
|
|||
|
|
|
Exhibitors must have their booth space and displays clean and in otherwise proper condition 15 minutes prior to Trade Show opening. Exhibitors are responsible for cleaning their own booths. Arranging of exhibits will not be permitted during Trade Show hours.
|
|
|
28
|
|||
|
|
|
Any event, which the Exhibitor would like to host in conjunction with their exhibit at the Trade Show, such as special sales meeting, rally, promotional meeting, or client introduction, may be arranged. Symposium Management should be notified at least three weeks prior to the start of the Symposium of any such event.
|
|
|
29
|
|||
|
|
|
Symposium Management reserves the right to place exhibits with high sound levels in specific areas. Sound and video equipment as well as sales personnel demonstrating products or services in these displays must not interfere with normal conversation in adjacent exhibits, nor be of such a level as to be objectionable to the public or other Exhibitors during the hours of the Trade Show.
In cases of complaint, Symposium Management shall have the ultimate decision on the operation of such equipment and the right to remove the offending Exhibitor from the Trade Show area.
|
|
|
30
|
|||
|
|
|
Exhibitors must wear a name badge issued by Symposium Management. All persons staffing the booth must be registered to attend the Symposium or Trade Show. Name badges may not be shared and staff registered for the Trade Show only may not attend Symposium sessions.
|
|
|
31
|
|||
|
|
|
No equipment or merchandise can be removed from the exhibit floor during the run of the Trade Show unless special arrangements have been made with Symposium Management.
|
|
|
32
|
|||
|
|
|
There is to be no smoking in the Ergife Palace Hotel. Smoking is permitted outside only.
|
|
|
33
|
|||
|
|
|
There are to be no pets/animals of any kind on the Trade Show floor or within any Exhibitors contracted booth space.
|
|
|
34
|
|||
|
|
|
Exhibit representatives in attendance must be appropriately dressed at all times during open hours of the Trade Show. Unless otherwise permitted, exhibit representatives dressed in any uniform, blazer, dress or disguise, cannot pose, linger, or more than briefly visit the exhibit area of another Exhibitor. Unusual or special form of dress must be cleared first with Symposium Management.
|
|
|
35
|
|||
|
|
|
For the overall good impression of the Symposium and Trade Show on the general public and students, the consumption of alcoholic beverages is prohibited while staffing at any Exhibit booth. Symposium Management reserves the right to refuse admission to any visitor, Exhibitor or any Exhibitor's employee who, in the opinion of Symposium Management is unfit, intoxicated, or in any way creating a disruption to the Trade Show.
|
|
|
36
|
|||
|
|
|
Exhibit personnel must not impede aisles. Soliciting business and distributing literature must be confined to the Exhibitors’ booth space.
Peel & stick labels may not be freely distributed to patrons. Labels found on any building surface will be removed at a per item cost billed to the Exhibitor.
|
|
|
37
|
|||
|
|
|
Exhibits may not be removed before closing on the day of the Trade Show. Public liability insurance is invalid if exhibits are moved into the aisles prior to closing. Exhibitors are requested to make sure that all goods are packed, marked and labeled and that their transport company has been properly notified as to the correct time and place for pick‑up.
|
|
|
38
|
|||
|
|
|
In the case of attachment, or other legal proceedings against any exhibit, Symposium Management reserves the right to take charge of the exhibit until the close of the Trade Show.
|
|
|
39
|
Rule Changes
|
||
|
|
|
All Exhibitors agree to be bound by any additional rules or any alterations or amendments to these rules and regulations as advised by Symposium Management from time to time. Where possible, Symposium Management agrees to provide written notice to all participants of any such additions, alterations or amendments to the rules.
Symposium Management can change the rules at any time, to full fill the request of the hotel management and any other commercial rules. |
|
|
Subject to the Exhibitor’s right to withdraw from the Trade Show in the event of protest against any decision made against him by Symposium Management, all Exhibitors shall regard the decision of Symposium Management as final and binding. In the event of withdrawal by an Exhibitor there shall be no refund of any payment made by the Exhibitor for use of his exhibit
|
|||