IEEE ICRA2009 | International Conference on Robotics and Automation

Final video contributions (a self-contained 1.5-3 minutes video not connected with a paper accepted to ICRA 2009) consist of a mpeg file (max 50 MB), accompanied by a summary in the form of a PDF file (up to 2 pages long). Prospective authors must submit their videos electronically via paperplaza no later than midnight (US Pacific Time) on~~February 8~~ February 15, 2009.

For your final video to be included in the conference proceedings, at least one of the authors listed on the video submission must register for ICRA 2009. A single conference registration can be used to upload at most 2 papers/videos. The registration fee must be paid by the deadline of the final video submission, February 15th, 2009. Please visit ICRA 2009 online registration page (will be available on Monday, January 26th, 2009).

Unless the reviewers specifically asked for modifications during the review process, there is no need to re-upload your accepted video file - the original version will be used as final (this can be specified during the final submission procedure in PaperPlaza). Your video contribution should not have a commercial pitch. The authors of each video must have clear copyright of the audio and visual content. Videos should not use special codecs (coders/decoders) in order to provide as much portability across platforms as possible. We strongly recommend the most common media formats (mpeg 1 or mpeg 4). Only freely available players (e.g., QuickTime, RealPlayer, Microsoft Windows Media Player, MPlayer) should be required for viewing the video. Providing video portability is a responsibility of the authors, also in their interest.

Preparing a two-page PDF file summarizing your videos

The final submission of a video contribution must be accompanied by a summarizing two-page text as a PDF file. This text should provide an outline of the work presented, references to papers that provide more details about the work as well as related work. For the final preparation of the summarizing text of a video contribution, please follow the instructions for paper contribution, with the exception that the length should be (at most) two (2) pages in the specified conference double-column format. This 2-page summarizing text must be IEEE PDF compliant as the instructions on the final paper contribution page specify.

Preparing the Summary.txt and ReadMe.txt files

All accepted video contributions will be included in the DVD conference proceedings, and also in IEEE Xplore. The video will appear as an enhanced object next to the PDF of the summarizing text (which acts as a sort of short paper). To facilitate this, authors are required to submit the following two additional files.

Summary.txt file (max 1 KB)
This describes in 5 sentences or less the contents or value of the extended object (the video). This file helps IEEE Xplore users to make downloading decisions.

ReadMe.txt file (max 10 KB). This file must include the following sections:

Description: An overall description of the objects and what the audience can expect to gain by downloading them;
Player Information: Provide the minimum version of the player software that is required to play the submitted files. Include the name of the software, the version number, and any special requirements for the player;
Contact Information: The author should provide contact information in case users have questions regarding the extended material. IEEE will not provide any technical support.

Note that both the above files should be in .txt format. They are needed by IEEE in order to include the video in IEEE Xplore.

Slide preparation for Digest

As in previous ICRA conferences, there will be a Digest distributed to all registered participants of ICRA 2009. The Digest includes general information and the whole technical program. There will be one PowerPoint slide illustrating each video (organized in video sessions). To prepare the Digest slide corresponding to your video, please use only the PowerPoint template (Powerpoint Template). Please follow the instructions given on the slide. The Digest will be printed in black & white, though you may use color pictures within your slide. Please have your PowerPoint file ready for upload when accessing the final submission procedure in PaperPlaza.

Submitting your final video via PaperPlaza:

Proceed with this step once you have in your posession:

- The IEEE PDF-compliant version of your 2 page summarizing text
- The Digest slide in PowerPoint format adhering to the template are required for each submission.
- The two accompanying files Summary.txt and ReadMe.txt.

Final step: Submit your video and accompanying files via the PaperPlaza web page.

Inquiry about video contributions

If you have questions regarding the submissions process, please contact the Video Proceedings Chair.

Videos Chair

Peter Corke (CSIRO)