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Meals, etc.

IEEE Region 3 Winter 2001 EXCOM

Last modified: Sat Mar 17 22:30:46 CST 2001

Zip file of 2001-01 web space for those who would like to put web space on your notebook.


09 January 2001 9-10:30pm EST
20 January 2001 10-noon and 2-4pm EST

E-Conference server: channel: #ieee3 password: (available by e-mail)

Backup server: channel: #ieee3

Administrative Items

  1. The log of the pre-meeting is now on-line.
  2. *NEW* The log of the the Excom meeting is now on-line. Normal username/password for private area.
  3. Caucus Notes, Revised Reports, and Draft EXCOM minutes now available. (See individual sections.)
  4. Report Guidelines
  5. 08 January 2001 (9pm EST) - Action Item Deadline
  6. 08 January 2001 (9pm EST) - Report Deadline
  7. 09 January 2001 (3pm EST) - Web Site Updated
  8. NOTE: No travel expenses are anticipated for this event. If you anticipate that there will be expenses, they must be pre-approved by Region 3 Director.
  9. Region 3 Travel Policy

Tentative Schedule

Date Time (EST) Channel Event/Contact
09 Jan 9 pm - 10:30 pm #ieee3 Executive Committee Pre-Meeting (Dick Riddle)
20 Jan 10-noon, 2-4pm #ieee3 Executive Committee Meeting (Dick Riddle)

To update the information on meeting times or add other meetings, send e-mail to David Green


Pre-Meeting - AGENDA

09 January 2001 9:00 pm - 10:30 pm EST
1. Welcome, explanation of purpose, rules, questions Riddle/Green
2. Review of status on pre-meeting activities  
2a. Status of Committee Meetings  
2b. Status of Reports Riddle/Howard
3. Review of Consent Agenda Items (any controversy?) Green
4. Review of action items submitted for "completeness"
- are more materials needed?
5. Review of discussion items submitted for "completeness"
- are more materials needed?
6. Review of procedures
- Voting
- Executive Session
7. Contingencies
- spare IRC server -
- spare Web Server - TBA
8. Other items: All
9. Closing Comments Riddle
10. Next Meeting - 20 January 2001 10AM EST on #ieee3


Region 3 EXCOM

20 January 2001 -- 10-noon and 2-4pm EST

1. Introduction/Explanation of Rules Riddle/Green
2. Approval of Director's Ad Hoc Committees and Appointments Riddle
3. Introduction of Special Guests Riddle
4. Consent Agenda Riddle
4a. The EXCOM to approve the minutes of its October 2000 meeting held in Myrtle Beach, SC.  
4b. The EXCOM to approve the 2001 Travel Policy. Note the Travel Policy is unchanged from 1999. However, the policy locks the mileage rate to the rate established by the IEEE Controller. This rate changes from $0.325 to $0.345 effective 1 January 2001. The web version of the Travel Policy has an editorial comment giving this rate.  
4c. The EXCOM to receive the reports listed in the Information Agenda section of the agenda.  
5. Approval of Agenda Riddle
6. Director's Comments Riddle
7. Past Director's Comments Caston
8. Q/C on Secretary's Report Green
9. Q/C on Treasurer's Report
- Final Report on 2000 budget
- Addtional Information
10. Q/C on Director-Elect's Report Howard
11. Action Agenda from Committees  
11a. Approval of 2001 Budget (Finance Committee) Hickman
11b. Approval of Awards (Awards & Recognition Committee)
Time Specific: 11:50am EST; Executive Session
Outstanding Service Award
Outstanding Engineer Award
Outstanding Engineering Educator Award
(Note: The Employer Professional Development Award will not be awarded in 2001 - Elsherben)
Twitchell (Green)
11c. Approval of 2001 Strategic and Operational Plan Duggan
11d. WithdrawnApproval of Communications Committee Changes  
11e. Move that the initial $50,000 and any other distributions received by Region 3 from Southcon be deposited into a separate Concentration Banking Program account. The proposed name for this account is IEEE Region 3 Southcon. Hickman (Finance Committee)
11f. Special Travel Policy for Southeastcon 2001/Region 3 Meeting Lord
12. Discussion Agenda  
12a. 2001 Fall Excom Meeting Riddle
12b. Jamboree (pdf) Ralph Russell
13. Information Agenda Discussed as time permits
14. Old Business  
15. New Business  
16. Date and Location of Next Meeting Riddle
  31 March 2001
as part of SoutheastCon 2001
17. Adjournment  


Information Agenda

Items in the Information Agenda will not be discussed during the meeting. Approval of the agenda represents EXCOM receipt of these reports. Members are urged to ask questions about these reports off-line or to ask the Director to add an item to the Discussion Agenda.

1. Director's report Dick Riddle
2. Director Elect (Vice Chair) report Jim Howard
3. Secretary's Report David Green
4. Treasurer's Report
- Addtional Information
Charles Hickman
5. Past Director Dale Caston
  Standing Committee Reports Riddle
6. Awards & Recognition John Twitchell
7. Communications Bill Ratcliff
7a. - Archive Vernon Powers
7b. - Electronic Communications David Green
7c. - Newsletter Chip Dawson
7d. - Public Information Lee Stogner
7e. - Webmaster Chip Dawson
8. Conferences Charles Lord
8a. - SoutheastCon 2000 George Cook
8b. - SoutheastCon 2001 Nick Pasquerilla
Mark Stokes
8c. - SoutheastCon 2002 Yenli Wen
8d. - Southcon Jim Beall
9. Educational Activity Atef Elsherbeni
10. Finance Committee Charles Hickman
  - 2000 Budget  
11. Membership Development Butch Shadwell
12. Professional Activities Operations Comm. Don Hill
12a. - PACE George McClure
12b. - USAB Employment Assistance David Macchiarolo
13. Nominations & Appointments Jim Beall
14. Strategic Planning Bob Duggan
  - 2001 Region 3 Strategic Plan Bob Duggan/Dick Riddle
15. Student Activities Bruce Walcott
16. Regional Student Representative Joey Duvall
17. Area/Council Reports Jim Howard
17a. Area 1/Virginia Council Sean Haynes
17b. Area 2/NC Council
Charles Lord
17c. Area 3 Ed O'Brien
17d. Area 4/Florida Council Kalpathy Sundaram
17e. Area 5/Tennessee Council David Bower
17f. Area 6 Lowell Brothers
17g. Area 7/SC Council Allen Thomas
17h. Area 8 John Parr
17i. Area 9 Wilfred Roberts
  Ad Hoc Committee Reports Jim Howard
18. Corporate Communications Bill Harrison
19. E-Conferencing Bill Ratcliff
20. Gold Representative Sean Haynes
21. History Vernon Powers
22. Leadership Development Reed Thompson
23. Regional Life Member Coordinator David McLaren
24. Section/Chapter Coordination Jim Howard
25. 2002 Sections Congress Dan Jackson /
Butch Shadwell
26. Special Projects Vernon Powers
27. Special Review Committee Roy Harris


Help Desk

It is hoped that most problems associated with e-conferencing can be worked out ahead of time by members trying out their software and connections, reading the guidelines, and participating in one or more of the planned meetings prior to the January 9th pre-meeting.

During the meetings, members of the e-conference team will be available to assist EXCOM members who are experiencing problems. Depending on the severity of your problem, use the following schemes to contact someone for help:

  1. Query/Whisper to one of the team members for help
  2. Ask a question in the #ieee3-hallway room
  3. Ask a question on the backup server channel/room: #ieee3.
  4. E-mail your question to the e-conference team at
  5. Help contacts:


Meals, etc.

All meals and other expenses will be your personal responsibility unless specifically approved in advance by the Region 3 Director.


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